le mardi 22 juin 2021

18 h 00 - 21 h 00

Place Tom Davies

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1.

Ouverture

2.

Appel nominal

3.

Déclaration d’intérêts pécuniaires et leur nature générales

4.

Ordre du jour des résolutions

Par souci de commodité et pour accélérer le déroulement des réunions, les questions d'affaires répétitives ou routinières sont incluses à l'ordre du jour des résolutions, et on vote collectivement pour toutes les questions de ce genre.

À la demande d'un conseiller, on pourra traiter isolément d'une question d'affaires de l'ordre du jour des résolutions par voie de débat ou par vote séparé. Dans le cas d'un vote séparé, la question d'affaires isolée est retirée de l'ordre du jour des résolutions et on ne vote collectivement qu'au sujet des questions à l'ordre du jour des résolutions.

Toutes les questions d'affaires à l'ordre du jour des résolutions sont inscrites séparément au procès-verbal de la réunion.

 

4.1

Rapports de gestion courants

4.1.1

Healthy Community Initiative Fund Applications – June 2021

This report provides a recommendation regarding Healthy Community Initiative (HCI) funding requests. By-law 2019-129 requires Council’s approval for all eligible HCI Capital fund requests exceeding $10,000 and Grant requests exceeding $1,000.

5.

Présentations

5.1

City of Greater Sudbury Long Term Financial Plan Update 2021

This report and presentation provides information regarding the corporation’s financial condition over the next 10 years. A model of anticipated revenues and expenditures from 2022 – 2031 indicate that financial condition should remain relatively strong. Based on the directions provided by key documents that inform annual operating plans, the financial projections described here reflect a variety of assumptions that, overall, show Greater Sudbury can maintain its current position as a low-cost service provider compared to other Ontario municipalities with greater than 100,000 population. Council should have financial flexibility to undertake a variety of city-building initiatives over the forecast period without impairing the City’s strong credit rating.

6.

Rapports des gestionnaires

6.1

2021 Budget Process Evaluation

This report provides information about input on the 2021 budget process from one-on-one meetings with Councillors and members of the Executive Leadership Team.

6.2

2022 Budget Direction

This report provides an overview of the recommended tax increase as well as recommendations for directions to guide staff in the preparation of the 2022 Business Plan. In addition, budget pressures for 2022 have also been identified.

7.

Question rapportées et questions renvoyées

7.1

Enterprise Risk Management Update and Annual Register of Key Enterprise Risks

This report provides information on the implementation of an Enterprise Risk Management (ERM) framework for the City of Greater Sudbury and builds on the staff ERM update presentation of April 20, 2021. The report also summarizes Council’s appetite for risk and introduces the first annual Key Enterprise Risk Management Analysis for Council’s consideration as a foundational part of the development of the 2022 Municipal Budget.

8.

Motions des membres

9.

Question rapportées et questions renvoyées

9.1

2021 Annual Grants

This report provides information regarding the annual allocations of grants to a variety of community groups and organizations, approved by Council as part of the 2020 budget process. The 2021 grants will be released subject to Council's approval of the applicable by-law.

9.2

2021 Operating Budget Variance Report - March

This report provides information regarding a variance analysis based on the City’s first quarter results (January to March 31, 2021). Staff have identified areas where material year end variances in the operating budget may occur.

9.3

Contract Awards Exceeding $100,000 January 1 – March 31, 2021

This report provides information regarding contract awards $100,000 or greater awarded from January 1, 2021 to March 31, 2021 and may include any previously omitted reports from past reporting periods.

As required by the City of Greater Sudbury’s Purchasing By-Law:

• Section 8(2), regular information reports shall be provided to Council on the Bid Solicitations, cooperative purchases, Emergency purchases and Revenue Generating Contracts Awarded with a Total Acquisition Cost or revenue of $100,000 or greater.
• Section 26(2), soon after the purchase as reasonably possible, a report to Council is required advising of the circumstances of the Emergency Purchase when greater than $100,000. Only emergency procurements where budget authorization is not required are included in this report. Other emergencies may be reported separately.

During the reporting period there were 15 contract awards valued at $100,000 or greater as a result of a competitive procurement process, seven non-competitive contract awards valued at $100,000 or greater, one cooperative contract award valued at $100,000 or greater, and three contract awards valued at $100,000 or greater as a result of Standing Offers.

Bid Solicitations are advertised electronically on bids&tenders in the form of either Request for Tender or Request for Proposal. Where a Request for Tender is used, the Award is to the Lowest Compliant Bid. Where a Request for Proposal is used, the Award is to the highest scored Proposal based on Best Value, which is defined as the optimal balance of performance and cost determined in accordance with pre-defined evaluation criteria; all in accordance with the Purchasing By-law.

BID SOLICITATION DETAILS:

• For additional information regarding Bid Solicitations, please visit the City’s bids&tenders webpage:

APPENDICIES:

• APPENDIX A - Competitive Contract Awards > $100,000
• APPENDIX B - Non-Competitive Contract Awards (Including Emergency Purchases) > $100,000
• APPENDIX C – Cooperative Contract Awards > $100,000
• APPENDIX D - Contract Awards > $100,000 Resulting from Standing Offers

   

Explanations and Legend for Appendices:

• All Bid Amounts and Contract Award Values exclude applicable taxes.
• Budget amount:
  • Operating budgets are presented on an annual basis and are identified as (O).
  • Capital budgets are presented on a project basis and are identified as (C).
  • Housing budgets are identified as (H).
• Estimate for Contract Term is the amount that identifies the Total Acquisition Cost (potential value of the entire agreement, including option years) and is used to:
  • determine applicable By-Law and trade agreement requirements for open-competitive procurements
  • provide a basis for a value comparison when multiple procurements are funded from the same budget
  • allows for the procurement to account for current market conditions at the time of posting
• Contract Award Value is the value of the initial term of the contract that the City has committed to and does not include option years.

   

9.4

2021 First Quarter Statement of Council Expenses

This report provides information regarding expenses incurred by Members of Council in the first quarter of 2021. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.

9.5

2020 Investment Report

This report provides information regarding the investment activities for the year and certifies that all investments made in the year 2020 were in compliance with both City’s Investment Policy (Bylaw 2010-246F) and Ontario Regulations 655/05.

10.

Addenda

11.

Pétitions civiques

12.

Période de questions

13.

Levée de la séance