Minutes

For the CAO Recruitment Committee Meeting

Thursday, November 07, 2024

2:00 P.m. - 5:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Mayor Lefebvre, 
• Councillor Signoretti, 
• Councillor Lapierre, 
• and Councillor McIntosh 

City Officials

• Councillor Sizer, 
• Kevin Fowke, Interim Chief Administrative Officer, 
• Eric Labelle, Interim General Manager of Corporate Services, 
• Joanne Kelly, Director of Human Resources and Organizational Development, 
• Dawn Noel de Tilly, Chief of Staff, 
• Christine Hodgins, Deputy City Clerk, 
• Mark Vainio, Legislative Compliance Coordinator, 
• Regina Sgueglia, Clerk's Services Assistant, 
• and Cassandra Pierobon, Clerk's Services Assistant 

Mayor Paul Lefebvre, In the Chair

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1.

Call to Order

The meeting commenced at 2:03 p.m.

2.

Roll Call

A roll call was conducted.

3.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

4.

Managers' Reports

4.1

Commencing CAO Recruitment and Selection Process

• Members of the Committee provided the following suggested changes:

  • Add an exception for the Auditor General's office in the staff responsible portion of the job description;
  • Due to the legislated Strong Mayor Powers, that the responsibilities related to the budget be subject to applicable legislation; 
  • Add in reference to succession and Human Resources planning;
  • Provide some flexibility or equivalency for education and experience; and
  • For the leadership competencies, edit the language to better reflect the service based nature of the organization, the importance of empowering staff, as well as the fact that the City is not a business.

  The following resolution was presented: 

  CAO2024-01
  Moved By Councillor McIntosh
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury approves the job description for the position of Chief Administrative Officer outlined in Appendix 2 of the report entitled “Commencing CAO Recruitment and Selection Process” presented at the CAO Recruitment Committee on November 7, 2024, subject to the changes proposed by the Committee. 

  CARRIED

• Rules of Procedure

  Councillor Signoretti moved to vote on option 3 first.

  CARRIED BY TWO-THIRDS

   

  The following resolution was presented:

  CAO2024-02
  Moved By Councillor Signoretti
  Seconded By Councillor McIntosh

  THAT the City of Greater Sudbury approves Option 3: Recruitment Search Firm after Unsuccessful Internal Driven Recruitment, as outlined in the report entitled “Commencing CAO Recruitment and Selection Process” presented at the CAO Recruitment Committee on November 7, 2024.

  CARRIED

5.

Members' Motions

No Motions were presented.

6.

Addendum

No Addendum was presented.

7.

Civic Petitions 

No Petitions were submitted.

8.

Question Period

Committee Members has an opportunity to ask questions.

9.

Adjournment

Mayor Lefebvre moved to adjourn the meeting. Time: 2:50 p.m.