Minutes

For the Audit Committee Meeting

Tuesday, June 18, 2024

4:00 P.m. - 5:30 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Fortin, 
• Councillor Lapierre, 
• Councillor McIntosh, 
• and Councillor Cormier 

City Officials

• Mayor Lefebvre, 
• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Joseph Nicholls, General Manager of Community Safety, 
• Jeff Pafford, Director of Leisure Services, 
• Christina Dempsey, Manager of Accounting and Deputy Treasurer, 
• Ron Foster, Auditor General, 
• Dawn Noel de Tilly, Chief of Staff, 
• Sarah Moore, Deputy City Clerk, 
• Regina Sgueglia, Clerk's Services Assistant, 
• Cassandra Pierobon, Clerk's Services Assistant, 
• and Rory Whitehouse, Clerk's Services Assistant 

Councillor McIntosh, In the Chair

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1.

Call to Order

The meeting commenced at 3:33 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

• The following resolution was presented:

  AC2024-03
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the Audit Committee move to Closed Session to deal with one Security of Property / Personal Matters (Identifiable Individual(s)) / Labour Relations/Employee Negotiation item regarding an audit status report from the City’s Auditor General for the protection of the City’s data and systems as well as staffing in the Community Safety Department in accordance with the Municipal Act, 2001, par. 239(2)(a), (b) and (d).

  CARRIED

  At 3:35 p.m. the Audit Committee moved into Closed Session.

  
  

4.

Recess

At 4:22 p.m., the Audit Committee recessed.

5.

Open Session

The meeting commenced at 4:30 p.m.

6.

Roll Call

A roll call was conducted.

7.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

8.

Matters Arising from the Closed Session

Councillor Cormier, Chair of the Closed Session, reported that Council met in Closed Session to deal with one Security of Property / Personal Matters (Identifiable Individual(s)) / Labour Relations/Employee Negotiation item regarding an audit status report from the City’s Auditor General for the protection of the City’s data and systems as well as staffing in the Community Safety Department in accordance with the Municipal Act, 2001, par. 239(2)(a), (b) and (d).

9.

Presentations

9.1

2023 Audit Findings Report

Oscar Poloni, Audit Partner at KPMG, provided an electronic presentation regarding the external auditor’s findings and statutory communications for the City of Greater Sudbury’s consolidated 2023 financial statements for information only.

9.2

2023 Annual Financial Statements

Christina Dempsey, Manager of Accounting and Deputy Treasurer, provided an electronic presentation regarding the Annual Financial Statements which are prepared in accordance with the Municipal Act, 2001, section 294.1.

• The following resolution was presented:

  AC2024-04
  Moved By Councillor McIntosh
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury approves the Consolidated Financial Statements of the City of Greater Sudbury, the Financial Statements of the City of Greater Sudbury Sinking Fund, and the Financial Statements of the City of Greater Sudbury Trust Funds for the year ended December 31, 2023 as outlined in the report entitled “2023 Annual Financial Statements”, from the General Manager of Corporate Services, presented at the Audit Committee meeting on June 18, 2024.

  CARRIED

10.

Managers' Reports

10.1

Performance Audit of the Parks Services Section

• The following resolution was presented:

  AC2024-05
  Moved By Councillor McIntosh
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury approves the recommendations as outlined in the report entitled “Performance Audit of the Parks Services Section” from the Auditor General, presented to the Audit Committee on June 18, 2024.

  CARRIED

11.

Members' Motions

No Motions were presented.

12.

Correspondence for Information Only

12.1

Annual Report on the Wrongdoing Hotline at May 31, 2024

For Information Only.

12.2

Status Report on Action Plans to Address Previous Audit Recommendations

For Information Only.

13.

Addendum

No Addendum was presented.

14.

Civic Petitions 

No Petitions were submitted.

15.

Question Period

No Questions were asked.

16.

Adjournment

Councillor McIntosh moved to adjourn the meeting. Time: 5:21 p.m.

CARRIED