Minutes

For the City Council Meeting

Tuesday, April 16, 2024

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Benoit, 
• Councillor Brabant, 
• Councillor Fortin, 
• Councillor Parent, 
• Councillor Lapierre, 
• Councillor Labbée, 
• Councillor Sizer, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Leduc, 
• Councillor Landry-Altmann, 
• and Mayor Lefebvre 

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Steve Jacques, General Manager of Community Development, 
• Joseph Nicholls, General Manager of Community Safety, 
• Marie Litalien, Director of Communications & Community Engagements, 
• Meredith Armstrong, Director of Economic Development, 
• Kelly Gravelle, Deputy City Solicitor, 
• Jeff Pafford, Director of Leisure Services, 
• Ron Foster, Auditor General, 
• Liisa Lenz, Manager of Financial Planning and Budget, 
• Eleethea Savage, Senior Project Manager Facilities/Large Capital, 
• Dawn Noel de Tilly, Chief of Staff, 
• Eric Labelle, City Solicitor and Clerk, 
• Regina Sgueglia, Clerk's Services Assistant, 
• Srijana Rasaily, Clerk's Services Assistant, 
• and Rory Whitehouse, Clerk's Services Assistant 

His Worship Mayor Paul Lefebvre, In the Chair

---

1.

Call to Order

The meeting commenced at 4:34 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

• The following resolution was presented:

  CC2024-64
  Moved By Mayor Lefebvre
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Security of Municipal Property / Education and Training item regarding security protocols during Council and Committee meetings in accordance with the Municipal Act, 2001, par. 239(2)(a) and sub. 239(3.1).

  CARRIED

  At 4:37 p.m., Council moved into Closed Session.

  
  

4.

Recess

At 5:01 p.m., Council recessed.

5.

Open Session

At 6:00 p.m., Council commenced the Open Session.

6.

Moment of Silent Reflection

Those present at the meeting observed a moment of silent reflection.

7.

Roll Call

A roll call was conducted.

8.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

9.

Matters Arising from the Closed Session

Deputy Mayor Sizer, Chair of the Closed Session, reported that Council met in Closed Session to deal with one (1) Security of Municipal Property / Education and Training item regarding security protocols during Council and Committee meetings in accordance with the Municipal Act, 2001, par. 239(2)(a) and sub. 239(3.1). No direction or recommendation emanated from the meeting.

10.

Matters Arising from Operations Committee

10.1

March 25, 2024

Councillor Signoretti, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee meeting of March 25, 2024.

The resolutions for the March 25, 2024 Operations Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2024-65
  Moved By Councillor Signoretti
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury approves Operations Committee resolutions OP2024-01 to OP2024-07 from the meeting of March 25, 2024.

  CARRIED

11.

Matters Arising from Community and Emergency Services Committee

11.1

March 25, 2024

Councillor Lapierre, as Chair of the Community  and Emergency Services Committee, reported on the matters arising from the Community and Emergency Services Committee meeting of March 25, 2024.

The resolutions for the March 25, 2024 Community and Emergency Services Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2024-66
  Moved By Councillor Lapierre
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury approves Community and Emergency Services Committee resolutions CES2024-06 to CES2024-07 from the meeting of March 25, 2024.

  CARRIED

12.

Matters Arising from Audit Committee

12.1

March 26, 2024

Councillor McIntosh, as Chair of the Audit Committee, reported on the matters arising from the Audit Committee meeting of March 26, 2024.

The resolutions for the March 26, 2024 Audit Committee Meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2024-67
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves Audit Committee resolution AC2024-01 from the meeting of March 26, 2024.

  CARRIED

13.

Matters Arising from Finance and Administration Committee

13.1

March 26, 2024

Councillor McIntosh, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee meeting of March 26, 2024.

The resolutions for the March 26, 2024 Finance and Administration Committee meeting can be found at:https://www.greatersudbury.ca/agendas 

• The following resolution was presented:

  CC2024-68
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves the Finance and Administration Committee resolutions FA2024-01 to FA2024-09 from the meeting of March 26, 2024.

  CARRIED

14.

Matters Arising from Planning Committee

14.1

April 15, 2024

Councillor Cormier, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of April 15, 2024.

The resolutions for the April 15, 2024 Planning Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• CC2024-69
  Moved By Councillor Cormier
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury approves Planning Committee resolutions PL2024-52 to PL2024-67 from the meeting of April 15, 2024.

  CARRIED

15.

Consent Agenda

• The following resolution was presented:

  CC2024-70
  Moved By Councillor Lapierre
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury approves Consent Agenda items 15.1.1 to 15.1.4.

  CARRIED

  The following are the Consent Agenda items:

  
  

15.1

Adoption of Minutes

15.1.1

City Council Minutes of January 16, 2024

• CC2024-71
  Moved By Councillor Lapierre
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts City Council meeting minutes of January 16, 2024.

  CARRIED

15.1.2

City Council Minutes of January 30, 2024

• CC2024-72
  Moved By Councillor Lapierre
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts City Council meeting minutes of January 30, 2024.

  CARRIED

15.1.3

City Council Minutes of February 13, 2024

• CC2024-73
  Moved By Councillor Lapierre
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts City Council meeting minutes of February 13, 2024.

  CARRIED

15.1.4

Planning Committee Minutes of February 26, 2024

• CC2024-74
  Moved By Councillor Lapierre
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of February 26, 2024.

  CARRIED

16.

Presentations

16.1

Event Centre Renewal and New Build Review

Murray Beynon of BBB Architects provided an electronic presentation regarding the Event Centre Renewal and New Build Review.

• The following resolution was provided:

  CC2024-75
  Moved By Councillor Signoretti
  Seconded By Councillor Sizer

  THAT the City of Greater Sudbury selects the New Build Option as outlined in the report entitled “Downtown Event Centre Update Report”, from the Chief Administrative Officer, presented to City Council on April 16^th, 2024, with the following parameters:

  1. The new event centre shall include 5,800 fixed seats;
  2. The total budget shall be $200 million that includes:
     1. Cost estimates described in BBB’s Report and described in previous reports referenced in this report;
     2. Enhanced accessibility features;
     3. Enhanced environmental sustainability features that support the Community Energy and Emissions Plan;
  3. The new event centre shall be constructed in the south district of the downtown core;

      

• Rules of Procedure

  Councillor Signoretti moved to amend the resolution.

  The following amendment was presented:

  CC2024-75-A1
  Moved By Councillor Signoretti
  Seconded By Councillor Fortin

  That the resolution be amended by including the words "up to" before the words "$200 million" in paragraph b.

  CARRIED

• Rules of Procedure

  Councillor Leduc presented the following motion:

  CC2024-76
  Moved By Councillor Leduc
  Seconded By Councillor Landry-Altmann

  WHEREAS the issue of a new Event Centre and its location has been an ongoing and controversial question for the City of Greater Sudbury Council and the community;

  AND WHEREAS the matter of an Event Centre has been debated on a number of occasions over the last several years and involves spending significant tax dollars in the amount of more than $225,000,000.00 that would be supported by the tax levy;

  THEREFORE BE IT RESOLVED that the Event Centre Renewal and New Build Review report be deferred until staff have completed a public consultation by way of town hall meetings throughout the community.

  A recorded vote was held:

  YEAS: (1)	Councillor Leduc
  NAYS: (12)	Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, Councillor Labbée, Mayor Lefebvre, Councillor Benoit, and Councillor Brabant

  DEFEATED (1 to 12)

• The following resolution as amended was presented:

  CC2024-75
  Moved By Councillor Signoretti
  Seconded By Councillor Sizer

  As Amended:

  THAT the City of Greater Sudbury selects the New Build Option as outlined in the report entitled “Downtown Event Centre Update Report”, from the Chief Administrative Officer, presented to City Council on April 16^th, 2024, with the following parameters:

  1. The new event centre shall include 5,800 fixed seats;
  2. The total budget shall be up to $200 million that includes:
  1. Cost estimates described in BBB’s Report and described in previous reports referenced in this report;
  2. Enhanced accessibility features;
  3. Enhanced environmental sustainability features that support the Community Energy and Emissions Plan;
  3. The new event centre shall be constructed in the south district of the downtown core.

  A recorded vote was held:

  YEAS: (13)

  Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, Councillor Labbée, Mayor Lefebvre, Councillor Benoit, and Councillor Brabant

  CARRIED (13 to 0)

  At 8:33 p.m., Council recessed.

  At 8:40 p.m., Council reconvened.

  
  

• Rules of Procedure

  Mayor Lefebvre moved to defer the following resolution to a future City Council meeting until a Project Manager is hired.

  THAT the Mayor and Chief Administrative Officer, together, be delegated authority to negotiate, execute and subsequently amend or extend any agreements, including, without limitation, agreements for professional and consulting services and for non-competitive purchases, including instruments, assurances and any other documents as may be necessary to complete the Downtown Event Centre and South District Redevelopment, with reporting to Council on a quarterly basis.

  AND THAT a by-law be presented to formalize the decisions and authorities delegated herein.

  DEFERRED

• Rules of procedure.

  Councillor Landry-Altmann moved to defer Resolution 3 and 4 until such time as the report on homelessness is presented to the May 14, 2024 City Council meeting.

  DEFEATED

  Mayor Lefebvre moved that the meeting proceed past the hour of 9:00 p.m.

  CARRIED UNANIMOUSLY 

  The following resolution was presented:

  CC2024-77
  Moved By Councillor Parent
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury approves the Downtown Event Centre financing plan as outlined in the report entitled “Downtown Event Centre Update Report,” from the Chief Administrative Officer, presented at the City Council meeting on April 16^th, 2024.

• Rules of Procedure

  Councillor Parent moved to amend the resolution.

  The following amendment was presented: 

  CC2024-77-A1
  Moved By Councillor Parent
  Seconded By Councillor Signoretti

  THAT the resolution be amended to include the following:

  Subject to:

  THAT funding sources for the borrowed funds include the following;

  1. Results of the core service review update and enterprise management plan update;
  2. Use of alternate revenue sources, such as the municipal accommodation tax;
  3.  Use of a portion of the special capital levy, as required;

  All of which shall be to manage financial implications that would otherwise require future increases to the tax levy.

  CARRIED

• Rules of Procedure

  Mayor Lefebvre moved to waive reading of the resolution.

  CARRIED

  The following resolution as amended was presented:

  CC2024-77
  Moved By Councillor Parent
  Seconded By Councillor Signoretti

  As Amended;

  THAT the City of Greater Sudbury approves the Downtown Event Centre financing plan as outlined in the report entitled “Downtown Event Centre Update Report,” from the Chief Administrative Officer, presented at the City Council meeting on April 16th, 2024.

  Subject to:

  THAT funding sources for the borrowed funds include the following;

  1. Results of the core service review update and enterprise management plan update;
  2. Use of alternate revenue sources, such as the municipal accommodation tax;
  3. Use of a portion of the special capital levy, as required;

  All of which shall be to manage financial implications that would otherwise require future increases to the tax levy.

  CARRIED

• The following resolution was presented:

  CC2024-78
  Moved By Councillor Lapierre
  Seconded By Councillor McIntosh

  THAT the City of Greater Sudbury delegates authority to the General Manager of Corporate Services to secure new debt of up to $135 million, in addition to funds previously borrowed, to support Event Centre financing requirements.

  CARRIED

17.

Managers' Reports

17.1

Appointment – Committees of Council and Boards

• Nominations were held to appoint members of the Hearing Committee.

  The following members accepted their nomination: Councillor Brabant

  The following members declined their nomination: Councillor Benoit

  There being no further nominations, nominations were closed and the following resolution was presented: 

  CC2024-79
  Moved By Councillor Lapierre
  Seconded By Councillor Fortin

  THAT the City of Greater Sudbury appoints Councillor Brabant to the Hearing Committee for the term ending November 14, 2026, as outlined in the report entitled, “Appointment – Committees of Council and Boards” from the General Manager of Corporate Services, presented at the City Council meeting on April 16, 2024.

  CARRIED

• Nominations were held to appoint members of the Operations Committee.

  The following members accepted their nomination: Councillor Brabant

  There being no further nominations, nominations were closed and the following resolution was presented: 

  CC2024-80
  Moved By Councillor Leduc
  Seconded By Councillor Benoit

  THAT the City of Greater Sudbury appoints Councillor Brabant to the Operations Committee for the term ending November 14, 2026, as outlined in the report entitled, “Appointment – Committees of Council and Boards” from the General Manager of Corporate Services, presented at the City Council meeting on April 16, 2024.

  CARRIED

• Nominations were held to appoint members to the Board of Health for Public Health Sudbury and Districts.

  The following members accepted their nomination: Councillors Fortin, Cormier and Benoit

  There being no further nominations, nominations were closed, and a simultaneous recorded vote was held as follows:
  Mayor Lefebvre: Councillor Benoit
  Councillor Signoretti: Councillor Fortin
  Councillor Benoit: Councillor Benoit
  Councillor Brabant: Councillor Benoit
  Councillor Fortin: Councillor Fortin
  Coucillor Parent: Councicllor Fortin
  Councillor Lapierre: Councillor Cormier
  Councillor Labbée: Councillor Fortin
  Coucillor Sizer: Coucillor Cormier
  Councillor McIntosh: Coucillor Cormier
  Councllor Cormier: Councillor Cormier
  Councillor Leduc: Councillor Cormier
  Councillor Landry-Altmann: Councillor Cormier

   

  As a majority vote was not reached, a second simultaneous vote was held. Councillor Benoit received the least number of votes and was therefore excluded from the second vote:
  Mayor Lefebvre: Councillor Fortin
  Councillor Signoretti: Councillor Fortin
  Councillor Benoit: Councillor Fortin
  Councillor Brabant: Councillor Fortin
  Councillor Fortin: Councillor Fortin
  Coucillor Parent: Councillor Fortin
  Councillor Lapierre: Councillor Cormier
  Councillor Labbée: Councillor Fortin
  Coucillor Sizer: Councillor Cormier
  Councillor McIntosh: Councillor Cormier
  Councllor Cormier: Councillor Cormier
  Councillor Leduc: Councillor Cormier
  Councillor Landry-Altmann: Councillor Fortin

   

  As majority vote of Members present was received, the following resolution was presented:

  CC2024-81
  Moved By Councillor Leduc
  Seconded By Councillor Benoit

  THAT the City of Greater Sudbury appoints Councillor Fortin to the Board of Health for Public Health Sudbury and Districts for the term ending November 14, 2026, or until their successor is appointed as outlined in the report entitled, “Appointment – Committees of Council and Boards” from the General Manager of Corporate Services, presented at the City Council meeting on April 16, 2024.

  CARRIED

• Nominations were held to appoint members to Sudbury Airport Community Development Corporation Board. 

  The following members accepted their nomination: Councillor Benoit

  The following members declined their nomination: Councillor Signoretti

  There being no further nominations, nominations were closed and the following resolution was presented: 

   

  CC2024-82
  Moved By Councillor Cormier
  Seconded By Councillor Labbée

  THAT the City of Greater Sudbury appoints Councillor Benoit to the Sudbury Airport Community Development Corporation Board for the term ending November 14, 2026, or until their successor is appointed as outlined in the report entitled, “Appointment – Committees of Council and Boards” from the General Manager of Corporate Services, presented at the City Council meeting on April 16, 2024.

  CARRIED

  Rules of Procedure

  Mayor Lefebvre moved that the meeting proceed past the hour of 10:00 p.m.

  CARRIED UNANIMOUSLY

  
  

18.

By-laws

• The following resolution was presented:

  CC2024-83
  Moved By Councillor Signoretti
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury read and pass By-law 2024-55 to By-law 2024-67Z.

  CARRIED

18.1

By-laws 2024-55 to 2024-67Z

The following are the by-laws:

2024-55

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Regular Meeting of April 16, 2024

2024-56

A By-law of the City of Greater Sudbury to Amend By-law 2018-121 being a By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City

This by-law updates certain appointments to reflect staff changes.

2024-57

A By-law of the City of Greater Sudbury to Amend By-law 2010-246F being a By-law of the City of Greater Sudbury to Adopt an Investment Policy

City Council Resolution #CC2024-52

This by-law amends the Investment Policy to increase the limit of long term investment to $250 million.

2024-58

A By-law of the City of Greater Sudbury to Authorize the Payment of Grants to Various Non-Profit Community Organizations in the Leisure Services Sector

This by-law authorizes payment of the 2024 annual grants authorized as part of the budget process. Grants are generally used by recipients towards operating costs and costs to deliver special events and programs.

2024-59

A By-law of the City of Greater Sudbury to Authorize Certain Grants Under the Lake Stewardship Grant Program

Refer to Report under Correspondence for Information Only

This by-law authorizes the payment of grants to the successful applicants to the Lake Stewardship Grant Program for the year 2024.

2024-60

A By-law of the City of Greater Sudbury to Authorize the Payment of Grants from the Healthy Community Initiative Fund, Various Wards

Community and Emergency Services Committee Resolution #CES2024-07

This by-law authorizes grants funded through the Healthy Community Initiative Fund for various Wards.

2024-61

A By-Law of the City of Greater Sudbury to Authorize Grants Under the Strategic Core Areas Community Improvement Plan

Planning Committee Resolution #PL2024-51

This by-law authorizes certain grants under the Strategic Core Areas Community Improvement Plan and authorizes the General Manager of Growth and Infrastructure to sign the grant agreements with the recipient of the grants.

2024-62

A By-law of the City of Greater Sudbury to Authorize the Purchase of Vacant Land West of Dell Street, Sudbury Described as PIN 02245-0355(LT), Part Lot 17, Plan M-7B, Township of McKim from Loris Cecchetto Construction Limited

Planning Committee Resolution #PL2024-45

This by-law authorizes the acquisition of vacant land west of Dell Street, Sudbury for the Junction Creek Reconstruction and Reprofiling Project and to protect the encroaching municipal infrastructure.

2024-63

A By-law of the City of Greater Sudbury to Authorize the Sale of an Easement over Land on Ramsey Lake Road, Sudbury, Described as Part PIN 73592-0141(LT) being Parts 4-6, Plan 53R-20429, and Part of PIN 73592-0280(LT), being Part 18, Plan 53R-20429, Township of McKim to Third Amen Holdings Inc.

Planning Committee Resolution PL2024-46

This by-law authorizes the sale of a non-exclusive Easement in the nature of a right-of-way in perpetuity to provide access to and for the benefit of PIN 73592-0232(LT), being 745 Kirkwood Drive, Sudbury.

2024-64

A By-law of the City of Greater Sudbury to Authorize the Sale of a Hydro Line Easement over Land Described as Part PIN 73506-0263(LT) being Parcel 20299 SES, Part Lot 3, Concession 4 Hanmer as in LT118512 to Hydro One Network Inc.

Planning Committee Resolution PL2023-09

This by-law authorizes the sale of the City’s private primary hydro line and an easement over that location to Hydro One Networks Inc.

2024-65

A By-law of the City of Greater Sudbury to Change the Name of Part of Sanitary Landfill Road to Northern Road

Planning Committee Resolution #PL2024-36

This by-law renames Sanitary Landfill Road to Northern Road to better reflect the mixed nature of the road.  The new name is consistent with the Street Naming and Numbering Policy.  This by-law replaces By-law 2024-47 to correct a typographical error.

2024-66

A By-Law of the City of Greater Sudbury to Authorize a Dedicated Gas Tax Letter Agreement with Her Majesty the Queen in Right of the Province of Ontario as Represented by the Minister of Transportation for the Province of Ontario for Funding under the Dedicated Gas Tax Funds for the Public Transportation Program

This by-law authorizes a letter agreement to set out the terms and conditions for the use of dedicated gas tax funds by municipalities for public transportation.

2024-67Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2023-119

This by-law rezones the subject lands in order to permit a third unit within the existing building and to provide exceptions to the zone standards related to the location of the existing building, yard setbacks, eave encroachments, parking location and planting strip requirements - Kyle Tarlton and Andree-Michele D’Aoust-Messier, 519-521 Byng Street, Sudbury.

19.

Members' Motions

No Motions were presented.

20.

Correspondence for Information Only

20.1

Lake Stewardship Grant Program - 2024

For Information Only.

21.

Addendum

No Addendum was presented.

22.

Civic Petitions 

Councillor Benoit submitted a petition to the City Clerk which will be forwarded to the General Manager of Community development. The petition is regarding Request for Expedited Playground Replacement.

23.

Question Period

No Questions were asked.

24.

Adjournment

Mayor Lefebvre moved to adjourn the meeting. Time: 10:06 p.m.

CARRIED