Minutes

For the Finance and Administration Committee Meeting

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Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Benoit, 
  • Councillor Brabant, 
  • Councillor Fortin, 
  • Councillor Parent, 
  • Councillor Lapierre, 
  • Councillor Labbee, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • and Mayor Lefebvre 
City Officials
  • Kevin Fowke, Interim Chief Administrative Officer, 
  • Tony Cecutti, General Manager of Growth and Infrastructure, 
  • Eric Labelle, Interim General Manager of Corporate Services, 
  • Brendan Adair, Acting General Manager of Community Development, 
  • Joseph Nicholls, General Manager of Community Safety, 
  • Meredith Armstrong, Director of Economic Development, 
  • Terra Posadowski, Director of Communications & Community Engagement, 
  • Renee Brownlee, Director Environmental Services, 
  • Jeff Pafford, Director of Leisure Services, 
  • Tyler Campbell, Director of Children and Social Services , 
  • Peter Taylor, Director of Information Technology, 
  • Stefany Mussen, Director of Corporate Security & By-law Services , 
  • Laura Kenyon, Acting Director of Transit Services, 
  • Liisa Lenz, Interim Director of Finance/CFO, 
  • Kelsi Bernier, Manager of Financial Planning & Budget Deputy Treasurer, 
  • Ron St-Onge, Manager of Technical Infrastructure Services , 
  • Apryl Lukezic, Coordinator of Budgets , 
  • Samantha Bourgeois, Senior Budget Analyst, 
  • Nathan Melin, Deputy Fire Chief, 
  • Ron Foster, Auditor General, 
  • Dawn Noel de Tilly, Chief of Staff, 
  • Brigitte Sobush, Manager of Clerk's Services/Deputy City Clerk, 
  • Christine Hodgins, Legislative Compliance Coordinator, 
  • Regina Sgueglia, Clerk's Services Assistant, 
  • and Cassandra Pierobon, Clerk's Services Assistant 

Councillor McIntosh, In the Chair

1.
Call to Order

  

At 1:00 p.m., the Finance and Administration Committee commenced the Open Session.

2.
Roll Call

  

A roll call was conducted.

3.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

4.
Presentations

  

4.1
2025 Public Health Sudbury and Districts Budget Presentation

  

Dr. Hirji, Medical Officer of Health and Chief Executive Officer for Public Health Sudbury & Districts provided an electronic presentation regarding the 2025 Public Health Sudbury and Districts Budget. 

5.
Managers' Reports

  

5.1
Finalization of the 2025 Budget Report

  

  • The following resolution was presented: 

    FA2024-34
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the rules of procedure regarding reconsideration be temporarily suspended at the Finance & Administration Committee while dealing with the “Finalization of the 2025 Budget” reports such that the entirety of the budget deliberations pursuant to such reports be treated as the same meeting requiring only a simple majority for reconsideration. 

    CARRIED

  • The following resolution was presented: 

    FA2024-35
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the rules of procedure regarding automatic adjournment be suspended for the 2025 budget meetings of the Finance and Administration Committee.

    CARRIED

  • The following resolution was presented:

    FA2024-36
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the 2025 City of Greater Sudbury tax supported base operating budget for municipal operations, inclusive of fees and charges and excluding the City’s share of the Service Partners’ budgets described in Resolutions 2-6 as outlined in the report entitled “Finalization of the 2025 Budget”, and inclusive of operating budget amendments OA1 to OA18, be readopted in the gross expenditure amount of $581,397,243 and the net amount of $272,135,916.

  • Rules of Procedure

    Councillor Cormier moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A1
    Moved ByCouncillor Cormier
    Seconded ByCouncillor McIntosh

    THAT the 2025 Budget be amended to include the business case entitled "Hire Transit Electronic Technician" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" with a 2025 net levy impact of $17,799.

    CARRIED

  • Rules of Procedure

    Councillor Brabant moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A2
    Moved ByCouncillor Brabant
    Seconded ByCouncillor Signoretti

    THAT the 2025 Budget be amended to include the business case entitled "Implement Annual Grant for Onaping Falls Recreation Committee" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" with a 2025 net levy impact of $16,000.

    CARRIED

  • Rules of Procedure

    Councillor McIntosh moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A3
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the 2025 Budget be amended to include the business case entitled "Implement Modern Workplace Efficiencies for Municipal Relocation" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" subject to:

    THAT the one-time costs of $533,354 in 2025 and 2026 be funded from the Tax Rate Stabilization Reserve resulting in a 2025 net levy impact of $252,962.

    CARRIED

  • Rules of Procedure

    Councillor McIntosh moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A4
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Sizer

    THAT the 2025 Budget be amended to include the business case entitled "Implement 2025 Sustainable Waste Strategies" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" subject to:

    THAT the one-time costs of $382,000 be funded from the Tax Rate Stabilization Reserve resulting in a 2025 net levy impact of $50,000 and;

    THAT staff return with a report in Q4 2026 providing further analysis of the recommended sustainable waste strategy of implementing a Clear Garbage Bag Program.

    CARRIED

    At 3:02 p.m., Committee recessed.

    At 3:13 p.m., Committee reconvened.


  • Rules of Procedure

    Councillor Sizer moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A5
    Moved ByCouncillor Sizer
    Seconded ByCouncillor Leduc

    THAT the 2025 Budget be amended to include the business case entitled "Implement Mattress Diversion Program" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" subject to:

    THAT the 2025 costs of $356,250 and the 2026 ongoing costs of $475,000 be funded by a decrease in Blue Box costs for a net levy impact of zero.

    CARRIED

  • Rules of Procedure

    Councillor McIntosh moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A6
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the 2025 Budget be amended to include the business case entitled "Implement Endpoint Detection and Response System with Cybersecurity Analyst" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" with a 2025 net levy impact of $91,441.

    CARRIED

  • Rules of Procedure

    Mayor Lefebvre moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A7
    Moved ByMayor Lefebvre
    Seconded ByCouncillor McIntosh

    THAT the 2025 Budget be amended to include the business case entitled "Hire Part-Time MLEO for Onboard Transit" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" with a 2025 net levy impact of $37,503.

  • Rules of Procedure

    Mayor Lefebvre moved to amend the amendment.

    The following amendment was presented:

    FA2024-36-A7-1
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor McIntosh

    THAT the amendment be amended to remove the "2025 net levy impact of $37,503" and add "an increase in fair box revenue of $37,503 resulting in a 2025 net levy impact of zero. 

    CARRIED

  • The following main resolution as amended was presented:

    FA2024-36-A7
    Moved ByMayor Lefebvre
    Seconded ByCouncillor McIntosh

    As amended:

    THAT the 2025 Budget be amended to include the business case entitled "Hire Part-Time MLEO for Onboard Transit" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" with an increase in fair box revenues of $37,503 resulting in a 2025 net levy impact of zero.

    CARRIED

  • Rules of Procedure

    Councillor Lapierre moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A8
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Sizer

    THAT the 2025 Budget be amended to include the business case entitled "Install New Columbarium Wall at Civic Memorial Cemetery" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" with a 2025 net levy impact of zero dollars.

    CARRIED

  • Rules of Procedure

    Councillor Lapierre moved to amend the resolution.

    The following amendment was presented:

    FA2024-36-A9
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor McIntosh

    THAT the 2025 Budget be amended to include the business case entitled "Reduce Timeline to Merge Fire Stations" as outlined in Appendix 3 of the report entitled "2025 Annual Budget Update Report" with a 2025 net levy savings of $73,833.

    CARRIED

  • The following resolution was presented: 

    FA2024-36-A10
    Moved ByCouncillor Cormier
    Seconded ByCouncillor McIntosh

    THAT the 2025 budget be amended to defer the following business cases to the 2026 budget process:

    1. Proceed with Phase 2 of MR 55 Lorne Street Infrastructure Renewal
    2. Install Road Weather Information Stations
    3. Expand Community Homelessness Prevention Initiative Guidelines
    4. Create an Outdoor Sports Court at O'Connor Playground
    5. Eliminate Driveway Entrance Culvert Subsidy
    CARRIED

6.
Members' Motions

  

No Motions were presented.

7.
Addendum

  

No Addendum was presented.

8.
Civic Petitions 

  

No Petitions were submitted.

9.
Question Period

  

No Questions were asked.

10.
Adjournment

  

Councillor McIntosh moved to adjourn the meeting. Time: 4:44 p.m.

CARRIED

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