Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, February 2, 2016
Tom Davies Square
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

6:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

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DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

CORRESPONDENCE FOR INFORMATION ONLY

C-1. Report dated January 20, 2016 from the Acting Chief Financial Officer/City Treasurer regarding Use of Consultants.

(FOR INFORMATION ONLY)
(This report provides the Finance and Administration Committee with information on the City's use of consultants as requested during the 2015 Budget deliberations.)

1.1 Full Report (pdf)
1.2 consultants 2014 (pdf)

C-2. Report dated January 18, 2016 from the General Manager of Assets, Citizen and Leisure Services regarding Therapeutic/Leisure Pool Background Information.

(FOR INFORMATION ONLY)
(This report addresses Council's request, at the January 13, 2016 Finance and Administration Committee meeting, for report(s) related to a therapeutic and leisure pool to be constructed at the Lionel E. Lalonde Centre.)

2.1 Full Report (pdf)
2.2 Appendix A - Therapeutic-Leisure Pool Feasibility Study - February 3, 2014 (pdf)
2.3 Appendix B - Therapeutic Pool Update - presented May 5, 2014 (pdf)
2.4 Appendix C - Parks, Open Space & Leisure Master Plan Review - Support for therapeutic-leisure pool proposal (pdf)
2.5 Appendix D - Memo from Monteith-Brown Planning Consultants re therapeutic pool additional information (pdf)
2.6 Appendix E - Parks, Open Space & Leisure Master Plan action plan-priority setting related to indoor pools including therapeutic-leisure pools (pdf)

C-3. Capital Projects in Progress
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides the Finance and Administration Committee with a list of capital projects funded in previous years that will be constructed / rolled out in 2016 and 2017.)

3.1 Capital Projects in Progress (pdf)

C-4. Debt Financing
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides the Finance and Administration Committee with information regarding debt financing.)

4.1 Debt Financing (pdf)

C-5. Committed Reserve Funds
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides the Finance and Administration Committee with information regarding the City's committed Reserve Funds.)

5.1 Committed Reserve Funds (pdf)

C-6. Approved Funding for Capital Projects in 2015 Budget
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides the Finance and Administrative Committee with information on funding for capital projects approved in the 2015 Budget.)

6.1 Approved Funding for Capital Projects in 2015 Budget (pdf)

C-7. Streetlight Replacement and Conversion to LED
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(Report on streetlights, including costs of different types of replacement bulbs and frequency of replacements of the same.)

7.1 Streetlight Replacement Conversion to LED (pdf)

C-8. MR 35 Widening Project
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(Report on options and cost to build four lanes for Municipal Road 35 (MR 35) rather than rehabilitating the existing two lane road.)

8.1 MR 35 Widening Project (pdf)

C-9. Municipal Road 4 Construction Costs
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides options and costs for the rehabilitation of MR 4.)

9.1 MR 4 Construction Costs (pdf)

C-10. Lorne Street Construction Costs
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides costs for the rehabilitation of all of Lorne Street.)

10.1 Lorne Street Construction Costs (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Enhanced Winter Sidewalk Maintenance
(RESOLUTION PREPARED) (REPORT TO FOLLOW)
(This report provides options for enhanced winter sidewalk maintenance.)

1.1 Enhanced Winter Sidewalk Maintenance (pdf)

R-2. Options for Enhanced Forestry Services
(RESOLUTION PREPARED) (REPORT TO FOLLOW)
(This report presents options for addressing the backlog of tree removal and tree pruning requests.)

2.1 Options for Enhanced Forestry Services (pdf)

REVIEW OF BUDGET OPTIONS

B-1. Report dated January 21, 2016 from the Acting Chief Financial Officer/City Treasurer regarding Review of Budget Options.

(FOR INFORMATION ONLY)
(The report will provide a listing of budget options for the Finance & Administration Committee's consideration.)

1.1 Full Report (pdf)
1.2 2016 budget option package (pdf)
1.3 Revised Budget Options (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

NOTICES OF MOTION

PARKING LOT REVIEW

The Chair of the Finance and Administration Committee will review each of the items placed in the Parking Lot. The consensus of Council will be required for each item listed in the Parking Lot.

ADJOURNMENT

No Item Selected