Agenda
Audit Committee


Audit Committee Meeting
Tuesday, June 16, 2015
Tom Davies Square
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

4:00 p.m.

OPEN SESSION
COMMITTEE ROOM C-11

Council and Committee Meetings are accessible. For more information regarding accessibility,
please call 3-1-1 or email clerks@greatersudbury.ca.

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Report dated May 25, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding 2014 Audit Findings Report.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This report provides the audit findings with respect to the 2014 year-end.)

1.1 Full Report (pdf)
1.2 CGS - 2014 ACR - Final-May20-2015 (pdf)
1.3 Presentation - Summary Report to Audit Committee (pdf)

  • Lorella Hayes, General Manager of Assets and Finance/Chief Financial Officer
2. Report dated May 22, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding 2014 Annual Financial Statements.

(ELECTRONIC PRESENTATION) (RECOMMENDATION PREPARED)
(This report recommends that the Consolidated Financial Statements of the City of Greater Sudbury and the Financial Statements of the City of Greater Sudbury Trust Funds for the year ended December 31, 2014 be adopted by Council.)

2.1 Full Report (pdf)
2.2 2014 Financial Report -Final (pdf)
2.3 Presentation - Financial Statement (pdf)

  • Lorella Hayes, General Manager of Assets and Finance/Chief Financial Officer
3. Report dated June 3, 2015 from the Interim Auditor General regarding Audit Report on Building Services, Building Permits and Committee of Adjustment.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(Audit Report from Interim Auditor General on Building Services, Building Permits and Committee of Adjustment.)

3.1 Full Report (pdf)
3.2 Handout r 3-Jun-2015 - Final (pdf)
3.3 Presentation Building permits 2-June (pdf)
3.4 Building Permits and Inspections Final Report (pdf)
3.5 Presentation - Building Permits (pdf)
3.6 Presentation - Revised Average Monthly Inspections (pdf)

  • Vasu Balakrishnan, Interim Auditor General

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

CORRESPONDENCE FOR INFORMATION ONLY

C-1. Report dated May 27, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding Consolidated Reserves and Reserve Funds Balances as of December 31, 2014.

(FOR INFORMATION ONLY)
(This report advises of the balances in the Reserves and Reserve Funds at December 31, 2014.)

1.1 Full Report (pdf)
1.2 Appendix A Historical Trend (pdf)
1.3 Appendix B - Reserves (pdf)
1.4 Appendix C - Reserve Funds (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated May 22, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding 2014 Water Wastewater Variance Report.

(RECOMMENDATION PREPARED)
(This report provides a year end position for the Water Wastewater Division based on the expenditures and revenues for the year ended December 31, 2014.)

1.1 Full Report (pdf)
1.2 WWWDec312014ScheduleA (pdf)

R-2. Report dated May 27, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding 2014 Committed Capital and Completed Capital Projects.

(RECOMMENDATION PREPARED)
(This report provides a year end position of Committed Capital for the year ended December 31, 2014. It also includes completed capital projects from October 2014 to March 2015.)

2.1 Full Report (pdf)
2.2 Appendix A - Committed Capital (pdf)
2.3 Appendix B - Explanatory Notes - Committed Capital (pdf)
2.4 Appendix C - Completed Capital Projects (pdf)

R-3. Report dated May 26, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding 2014 Operating Budget Variance Report - December.

(RECOMMENDATION PREPARED)
(This report provides a year end projection based on expenditures and revenues to the end of December, 2014.)

3.1 Full Report (pdf)
3.2 Yearend Chart (pdf)

ADDENDUM

CIVIC PETITIONS

NOTICES OF MOTION

QUESTION PERIOD AND ANNOUNCEMENTS

ADJOURNMENT

BRIGITTE SOBUSH, EXECUTIVE DIRECTOR, ADMINISTRATIVE SERVICES/CITY CLERK

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