Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, February 11, 2020
Tom Davies Square - Council Chamber
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

4:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

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DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

COMMUNITY DELEGATIONS

World Trade Centre Group
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(The World Trade Centre Group was invited by Chair, Jakubo. The presentation presents council with the opportunity to establish a World Trade Center location in Greater Sudbury. This unique proposal provides an incredible new opportunity to connect Greater Sudbury with the world, and the world to Greater Sudbury.)

1 WTCGS PP Council (pdf)

  • Cody Cacciotti, Director, World Trade Center Greater Sudbury
  • Marianne Matichuk, Director, World Trade Center Greater Sudbury
  • Martin Salloum, Regional Director, North America, World Trade Centers Association

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEM C-1)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated January 20, 2020 from the General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)

1.1 Full Report (pdf)
1.2 Report - Healthy Community Initiative Fund Applications (pdf)

Regular Agenda

PRESENTATIONS

1. CAO and Corporate Services 2020 Outlook Presentation
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation provides information on the 2020 outlook for the Finance and Administration Committee.)

1.1 2020 CAO Corporate Services Priorities Presentation for Finance_withoutnotes (pdf)

  • Ed Archer, Chief Administrative Officer
  • Kevin Fowke, General Manager of Corporate Services

MANAGERS' REPORTS

R-1. Report dated January 28, 2020 from the Chief Administrative Officer regarding World Trade Center Proposal.

(FOR INFORMATION ONLY)
(This report provides information regarding the World Trade Center Greater Sudbury, which has been received as an unsolicited business proposal seeking support and possible partnership with the municipality.)

1.1 Full Report (pdf)
1.2 Staff Report For Information World Trade Center Greater Sudbury (pdf)
1.3 World Trade Center ex summary (pdf)
1.4 WTCA Membership Overview (pdf)
1.5 WTCA 2018 Trade and Investment Report Key Messaging (pdf)

R-2. Report dated January 29, 2020 from the General Manager of Corporate Services regarding Reserves, Reserve Funds and Trust Funds By-Law Update.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding the summary of changes to the Reserves, Reserve Funds and Trust Funds By-law.)

2.1 Full Report (pdf)
2.2 Report (pdf)
2.3 Appendix A - Reserve Fund Consolidations (pdf)
2.4 Appendix B - Reserve Fund Summary and Minimum Levels (pdf)
2.5 Appendix C - Obligatory Reserve Funds (pdf)
2.6 Appendix D - Reserve and Reserve Fund Policy (pdf)

R-3. Report dated January 28, 2020 from the General Manager of Growth and Infrastructure regarding Snow Plowing for Winter Controls - Term of Contract.

(RESOLUTION PREPARED)
(This report provides a recommendation to award ISD19-70 for Winter Operations Snow Plowing Services.)

3.1 Full Report (pdf)
3.2 Background - Snow Plowing for Winter Controls - Term of Contract (pdf)
3.3 Appendix A - Snow Plowing for Winter Controls (pdf)

R-4. Report dated January 15, 2020 from the General Manager of Corporate Services regarding Request for Decision to Delegate Tax Appeals Under Section 357(1)(d.1) to the Assessment Review Board.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding Delegating Tax Appeals Under Section 357(1)(d.1) to the Assessment Review Board.)

4.1 Full Report (pdf)
4.2 Tax Applications under Subsection 357(1)d (pdf)
4.3 Appendix 'A' - ARB Sickness or Extreme Poverty (pdf)
4.4 Appendix 'B' - ARB Guide (pdf)

R-5. Report dated January 23, 2020 from the General Manager of Corporate Services regarding Municipal Accommodation Tax Update.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding the first year of the Municipal Accommodation Tax.)

5.1 Full Report (pdf)
5.2 Municipal Accommodation Tax Update (pdf)

MEMBERS' MOTION

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated January 28, 2020 from the General Manager of Corporate Services regarding Public Sale for Tax Arrears Under the Municipal Act - April 30, 2020.

(FOR INFORMATION ONLY)
(This report provides information regarding the public sale for tax arrears under the Municipal Act.)

1.1 Full Report (pdf)
1.2 Public Sale for Tax Arrears Report (pdf)
1.3 Appendix 'A' - Information Package and Checklist (pdf)
1.4 Appendix 'B' - Ontario Regulation 181-03 (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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