Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, June 4, 2019
Tom Davies Square - Council Chamber
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

4:00 p.m.

CLOSED SESSION, COMMITTEE ROOM C-12
6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

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Resolution to move to Closed Session to deal withone (1) Personal Matters (Identifiable Individual(s)) regarding a performance review and one (1) Labour Relations or Employee Negotiations Matters regarding negotiations with CUPE in accordance with the Municipal Act, 2001, s. 239(2)(b) and (d).

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

MATTERS ARISING FROM THE CLOSED MEETING

At this point in the meeting, the Chair of the "Closed Session", will rise and report the results of the "Closed Session". The Committee will then consider any resolutions.

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEM C-1)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated May 7, 2019 from the Interim General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report is requesting approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)

1.1 Full Report (pdf)
1.2 HCI Request for Approval Report Jun (pdf)

PRESENTATIONS

1. CAO Performance - Quarterly Report
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation provides a quarterly update of the CAO's performance.)

1.1 2019 Q1 CAO Performance v2 - Open (pdf)

  • Ed Archer, Chief Administrative Officer
2. Report dated May 17, 2019 from the General Manager of Corporate Services regarding Water Wastewater Services Financial Plan.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This report provides the Finance and Administration Committee with information regarding the Water Wastewater Services Financial Plan.)

2.1 Full Report (pdf)
2.2 Water Wastewater Services Financial Plan Report (pdf)
2.3 Water Wastewater Services Financial Plan BMA Report (pdf)
2.4 WWW Long-Range Financial Plan 2019 (pdf)

  • Jim Bruzzese, BMA Management Consulting Inc.

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated May 13, 2019 from the Interim General Manager of Community Development regarding Sudbury Indoor Tennis Centre Request for Tax Relief.

(RESOLUTION PREPARED)
(This report outlines a request from the Sudbury Indoor Tennis Centre for tax relief.)

1.1 Full Report (pdf)
1.2 Report - Sudbury Indoor Tennis Centre Request for Tax Relief (pdf)
1.3 Appendix A - By-law 92-185 - Lease Agreement (pdf)
1.4 Appendix B - Sudbury Winter Tennis Club Lease Agreement, January 1, 2012 (pdf)

MEMBERS' MOTION

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated May 21, 2019 from the General Manager of Corporate Services regarding 2019 Operating Budget Variance Report - March.

(FOR INFORMATION ONLY)
(This report identifies the areas of concern in the 2019 Operating Budget as of March 31, 2019.)

1.1 Full Report (pdf)
1.2 Operating Budget Variance Report March 2019 (pdf)

I-2. Report dated May 10, 2019 from the General Manager of Corporate Services regarding 2019 First Quarter Statement of Council Expenses.

(FOR INFORMATION ONLY)
(This report provides an itemized statement of the first quarter expenses in accordance with the By-law regarding Payment of Expenses for Members of Council and Municipal Employees.)

2.1 Full Report (pdf)
2.2 First Quarter Statement of Council Expenses (pdf)
2.3 First Quarter Statement of Council Expenses - Appendices (pdf)

I-3. Report dated May 21, 2019 from the General Manager of Corporate Services regarding 2019 Annual Repayment Limit.

(FOR INFORMATION ONLY)
(This report sets out the Annual Repayment Limit as provided by the Province.)

3.1 Full Report (pdf)
3.2 2019 Annual Repayment Limit (pdf)
3.3 ARL2019-Greater Sudbury (pdf)

I-4. Report dated May 21, 2019 from the General Manager of Corporate Services regarding 2018 Capital Completed Projects.

(FOR INFORMATION ONLY)
(This report provides the completed capital projects from April 1, 2018 to December 31, 2018 as well as cancelled capital projects for the same period.)

4.1 Full Report (pdf)
4.2 Report (pdf)
4.3 Appendix A (pdf)
4.4 Appendix B (pdf)
4.5 Appendix C (pdf)

I-5. Report dated May 21, 2019 from the General Manager of Corporate Services regarding Development Charges - Treasurer's Annual Statement.

(FOR INFORMATION ONLY)
(Pursuant to Section 43 of the Development Charges Act, the Treasurer shall furnish to Council a financial statement relating to the Development Charges By-law and reserve funds.)

5.1 Full Report (pdf)
5.2 Report (pdf)
5.3 Appendix A (pdf)
5.4 Appendix B (pdf)
5.5 Appendix C (pdf)

I-6. Report dated May 14, 2019 from the General Manager of Corporate Services regarding 2018 Investment Report.

(FOR INFORMATION ONLY)
(The Provincial Government requires the Chief Financial Officer to present an investment report to Council annually.)

6.1 Full Report (pdf)
6.2 2018 Investment Report (pdf)

I-7. Report dated May 15, 2019 from the General Manager of Corporate Services regarding Payment-In-Lieu of Parkland (Parks Reserve Fund) - Treasurer's Annual Financial Statement.

(FOR INFORMATION ONLY)
(This report provides an annual financial statement of the Parks Reserve Fund for payment-in-lieu of parkland in accordance with the Planning Act.)

7.1 Full Report (pdf)
7.2 Report (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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