City Council
Agenda

Tuesday, November 08, 2022

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Mayor Brian Bigger, Chair

*REVISED

4:30 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

6:00 p.m.  Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b).

4.

Recess

5.

Open Session

6.

Moment of Silent Reflection

7.

Roll Call

8.

Declarations of Pecuniary Interest and the General Nature Thereof

9.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report.
Council will then consider any resolution(s) emanating from the Closed Session.

10.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

10.1

Adoption of Minutes

10.1.1

Operations Committee Minutes of August 8, 2022

10.1.2

Planning Committee Minutes of August 8, 2022

10.1.3

Finance and Administration Committee Minutes of August 9, 2022

10.1.4

Emergency Services Committee Minutes of August 10, 2022

10.1.5

Planning Committee Minutes of June 13, 2022

10.1.6

Operations Committee Minutes of June 20, 2022

10.1.7

Community Services Committee Minutes of June 20, 2022

10.1.8

Audit Committee Minutes of June 21, 2022

10.1.9

Emergency Services Committee Minutes of June 22, 2022

10.1.10

Hearing Committee Minutes of June 22, 2022

10.1.11

Planning Committee Minutes of June 27, 2022

10.1.12

Special City Council Committee Minutes of June 28, 2022

10.1.13

Operations Committee Minutes of July 11, 2022

10.1.14

Community Services Committee Minutes of July 11, 2022

10.2

Routine Management Reports

10.2.1

*Healthy Community Initiative Fund Applications – November 8, 2022

This report provides a recommendation regarding Healthy Community Initiative (HCI) funding requests. By-law 2018-129 requires Council’s approval for all eligible HCI Capital fund requests exceeding $10,000 and Grant requests exceeding $1,000.

11.

Presentations

11.1

*2022 CAO Performance Objectives and Third Quarter Performance

This report describes the status of CAO performance objectives and corporate performance up to September 30, 2022.

12.

Managers' Reports

12.1

2023 Business Case Report

Consistent with direction provided by the Finance and Administration Committee in June 2022, this report provides draft business cases for the 2023 Budget to obtain further direction that will support the production of the 2023 Budget in time for the Committee’s final review by March.

12.2

Canada Life Contract Extension

This report provides an update on the details of the Canada Life benefits contract extension. The City of Greater Sudbury will be exercising the one-time 5-year extension as outlined in Request for Proposal (RFP) CPS20-17 and extend the existing contract with Canada Life for the period of January 1, 2023 to December 31, 2027.

12.3

Greater Sudbury Museums Revitalization Plan

This report provides a recommendation regarding the museum’s current heritage assets and a vision for the future of Museum Services.

12.4

2023 Budget Update Report

This report provides information regarding the status of the 2023 Budget.

13.

By-laws

Draft by-laws are available for viewing a week prior to the meeting on the agenda. Approved by-laws are available on the City's website: https://www.greatersudbury.ca/city-hall/by-laws/ after passage.

The following by-laws will be read and passed:

13.1

By-laws2022-179 to 2022-185Z

2022-179

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Special Meeting of November 8, 2022

2022-180

A By-law of the City of Greater Sudbury to Amend By-law 2022-109 being a By-law of the City of Greater Sudbury to Authorize the Payment of Grants to Various Non-Profit Community Organizations in the Leisure Services Sector

This by-law amends the annual Leisure Grant By-law to authorize the use of the $2,500 grant to the Anderson Farm Museum Heritage Society towards its annual operating costs rather than for the Fall Fair, which will not be held this year, due to some physical challenges at the site which are not under the control of the Society.  The society hosts other events, including an annual carnival and a Tree Lighting Ceremony in December.  The Fall Fair is expected to return next year.

2022-181

A By-law of the City of Greater Sudbury to Authorize a Lease between the City of Greater Sudbury and Beaver Lake Fire & Services for the Beaver Lake Welcome Centre, 7535 Highway 17 West, Worthington by way of a Grant

Planning Committee Resolution #PL2022-150

2022-182

A By-Law of the City of Greater Sudbury to Authorize Grants Under the Strategic Core Areas Community Improvement Plan

Planning Committee Resolutions #PL2022-153 and #PL2022-154

This By-law authorizes certain grants under the Strategic Core Areas Community Improvement Plan and authorizes the General Manager of Growth and Infrastructure Services to sign the grant agreements with the recipient of the grants.

2022-183Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2020-126

This by-law rezones the subject lands to “R2-2”, Low Density Residential Two Special to permit an existing duplex dwelling to be converted into a multiple dwelling containing three residential units, in order to legalize an existing third dwelling unit - Lamoureux Realty Management Inc., 66 Jean Street, Sudbury.

2022-184Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2022-62

This by-law rezones the subject lands in order to prevent two split-zonings that would result from a proposed lot boundary re-alignment between three residential lots - Mark & Karen Bennett, 4622, 4658 & 4688 Long Lake Road, Sudbury.

2022-185Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2022-145

This by-law rezones the subject lands to "R3-1.D30(34)", Medium Density Residential Special in order to permit R3-1 uses on a former school property and abutting undeveloped lands, to include site-specific provisions related to building height, residential density, required landscaping and relief for parking - 2375423 Ontario Inc. & Bancroft Property Holdings Inc., 95 Estelle Street, Sudbury.

14.

Members' Motions

14.1

Request for Business Case for Annual Support for Rayside Balfour Fire Fighters Association

As presented by Councillor Montpellier:

WHEREAS in March of 2021, the City of Greater Sudbury transferred vacant land south of Morgan Road Chelmsford, legally described as PIN 73343-0044 (LT) being Part 1 on Plan SR3275, Township of Morgan to the Rayside Balfour Fire Fighters Association (RBFFA) for nominal consideration;

AND WHEREAS the RBFFA is a corporation which carries on without the purpose of gain for its members, and any profits or other accretions to the corporation are to be used in promoting its objects;

AND WHEREAS the objects of the RBFFA are to provide recreational services to volunteer firefighters and their families to help them with mental health and dealing with post-traumatic stress, and RBFFA actively participates in local events creating awareness about fire safety and emergency preparedness while supporting other local charities in the area;

AND WHEREAS the RBFFA carry out their objectives on the subject property;

AND WHEREAS the total property taxes billed for 2022 for the subject property are $1,196.16;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a business case for Council's consideration during the 2023 budget deliberations to provide annual support to the Rayside Balfour Fire Fighters Association in an amount equal to the annual property taxes billed to the land legally described as PIN 73343-0044 (LT) being Part 1 on Plan SR3275, Township of Morgan, roll number 160014076010000.

14.2

Request for Immediate Publication of Consultant Fire Stations Locations Report

As presented by Councillor Montpellier:

WHEREAS the taxpayers of Greater Sudbury have paid for a report on Fire Stations locations from Operational Research in Health Limited of Great Britain;
 
AND WHEREAS that report has been received by staff;
 
AND WHEREAS staff has decided not to release the report until after the 2022 election without Council approval;
 
THEREFORE BE IT RESOLVED that Council is hereby directing staff to place the report on the Greater Sudbury website immediately.

14.3

Request for Business Case for Sidewalks on Second Avenue South

As presented by Councillor Leduc:

WHEREAS residents in the area of Greenwood Drive and Second Avenue have ongoing safety concerns as a result of traffic and pedestrian volumes as well as speeding, and have requested an all-way-stop sign at that intersection;

AND WHEREAS a Petition from the residents of that area was submitted by Councillor Leduc at the April 26th, 2022 Council meeting requesting traffic calming measures and/or a 3-way stop sign and/or a speed limit reduction;

AND WHEREAS a traffic study conducted at that intersection indicated that an all-way-stop is not warranted and that section of Second Avenue does not appear on the Traffic Calming Final Street Ranking 2021;

AND WHEREAS Korpela Playground is situated on Second Avenue South and pedestrians need a safe path to access the playground;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a business case for the addition of sidewalks on Second Avenue South from Greenwood Drive to Torbay Road, for Council's consideration during the 2023 Budget deliberations.

14.4

Request for Core Service Review Opportunities Update Report

As requested by Councillor Sizer:

WHEREAS the Core Service Review Final Report which was presented to City Council on February 18th, 2020 contained a list of top 10 opportunities which scored the highest in the evaluation, and which represented the opportunity for the greatest operating and/or capital efficiencies;

AND WHEREAS those top 10 opportunities included Facilities Rationalization, Create a Digital City, Lean Management System, Review Shared Use Agreements, Modernize Phone Systems, Review User Fees and Cost Recovery, Expand Facilities Management Systems, Optimize Office Space, Review Maintained Parkland Requirements, and Outsource Ski Hills;

AND WHEREAS City Council would like an update on the progress which has been made towards achieving these opportunities;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a report to City Council in the first quarter of 2023 or sooner, outlining the status and/or the progress being made towards those opportunities.

14.5

Request for Traffic Study at the Intersection of Lansing Avenue and Lamothe Street

As presented by Councillor Sizer:

WHEREAS local residents have identified the intersection of Lansing Avenue and Lamothe Street as one that could benefit from an all-way stop arising from concerns for the safety of pedestrians and drivers alike;

AND WHEREAS traffic volumes have increased significantly since the opening of the Maley Drive Extension;

AND WHEREAS the sidewalk along Lansing Avenue is situated on the east side, and crossing Lansing Avenue from Lamothe Street has become more difficult for pedestrians, particularly seniors and young children;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to undertake a traffic study at the intersection of Lansing Avenue and Lamothe Street to determine whether an all-way stop is warranted, and that the results of that study be presented to the Operations Committee during the second quarter of 2023.

14.6

Request for Business Case for Funding for Sudbury & District Weavers & Spinners Guild

As presented by Councillor Leduc:

WHEREAS the Sudbury and District Weavers and Spinners Guild (SDWSG) is an incorporated not-for-profit organization since 1956, which encourages, inspires, enables, and sustains the unique work of handweaving, spinning and related fibre arts;

AND WHEREAS the SDWSG had 47 members prior to the start of the pandemic and today, as a result of the ongoing concerns about the virus, there are only 20 registered members;

AND WHEREAS the SDWSG had to move from a location which was free of charge to one for which they have to pay $500 in rent per month for 10 months of the year (the location is closed during the summer months);

AND WHEREAS funding in the sum of $3,000 was received by the SDWSG from the Arts & Culture Grant in 2022 to offset their moving expenses, but not for their new and ongoing operating expenses;

AND WHEREAS the SDWSG has had to increase its membership fee from $25 per year to $50 per year, is increasing its programming from 1 day per week to 5 days per week and is planning a variety of fundraising efforts in order to reduce the gap between its revenue and operating expenses through this transition period;

AND WHEREAS the SDWSG requires some one-time funding assistance in the sum of $5,000 until they have a sustainable level of membership and revenue stream;

AND WHEREAS the SDWSG provides active living and socializing opportunities to seniors and others interested in the craft of weaving, spinning or other fibre arts;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to develop a business case to provide a one-time grant to the Sudbury and District Weavers and Spinners Guild of $5,000 for 2023, for Council’s consideration during the 2023 Budget deliberations, and that staff be directed to work with SDWSG to find permanent and sustainable funding sources beyond 2023.

14.7

Request for Business Case to Reclassify the Energy Analyst/Clerk Position as Permanent Full Time

As presented by Councillors McIntosh, Sizer, and McCausland:

WHEREAS the City of Greater Sudbury declared a Climate Emergency in 2019 that includes setting a target of becoming a carbon neutral City by 2050;

AND WHEREAS the City of Greater Sudbury approved the Greater Sudbury Community Energy and Emissions Plan, which sets out eighteen goals that must be met to meet the net-zero carbon emissions target by 2050;

AND WHEREAS the City of Greater Sudbury currently generates large volumes of energy-related data that require compilation, categorization, and sorting in monitoring and tracking to ensure progress toward meeting the net-zero carbon emissions target;

AND WHEREAS energy data analysis is required to consistently contribute to informed, rational decision-making on operational and capital expenditures in which energy is an important factor;

AND WHEREAS the position of Energy Analyst/Clerk is currently classified as Regular Part Time, which poses challenges for employee retention, procedural continuity, ongoing collaboration between business areas, and ongoing repeat training, including in the use of specialized software, for new employees filling the position;

THEREFORE, BE IT RESOLVED THAT the City of Greater Sudbury directs staff to prepare a business case to explore options for reclassifying the Energy Analyst/Clerk as a Permanent Full Time position. 

15.

Correspondence for Information Only

15.1

Healthy Community Initiative Fund 2022 Semiannual Report

This report provides information regarding the financial particulars of each Ward’s Healthy Community Initiative Fund allocation for the period of January 1, 2022, to June 30, 2022, in accordance with By-law 2018-129.

15.2

1310 Sparks Street Project Update – August 2022

This report provides information regarding an update on the 14-unit seniors affordable housing project to be constructed at 1310 Sparks Street.

15.3

Alternatives to Sodium Chloride for Safe Winter Management Within the KED Site

This report provides information outlining alternatives that were being considered regarding the use of sodium chloride for the safe winter management of roads, parking lots, and pedestrian pathways within the KED site.

15.4

2022 Operating Budget Variance Report

This report provides a variance analysis based on the City’s second quarter results (January to June 30, 2022). The projected deficit for 2022 is approximately $300,000.

15.5

Contract Awards Exceeding $100,000 April 1 – June 30, 2022

This report provides information regarding contract awards $100,000 or greater awarded from April 1, 2022, to June 30, 2022, and includes previously omitted reports from past reporting periods.

15.6

Extreme Cold Weather Alert Program Update

This report provides information regarding an update on the Extreme Cold Weather Alert Program along with current emergency shelter trends.

15.7

2022 Second Quarter Statement of Council Expenses

This report provides information regarding expenses incurred by Members of Council in the second quarter of 2022. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.

15.8

Health and Safety Performance

The purpose of this report is to clarify erroneous information published by the Workplace Safety and Insurance Board (WSIB) on their Safety Check website and to provide information to Council on health safety performance, workplace injury data and current proactive health and safety initiatives being implemented across the organization.

16.

Addendum

17.

Civic Petitions 

18.

Question Period

19.

Adjournment