Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, August 13, 2019
Tom Davies Square - Council Chamber
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

10:00 a.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

City of Greater Sudbury Council and Committee Meetings are accessible and are broadcast publically online and on television in real time and will also be saved for public viewing on the City’s website at: https://agendasonline.greatersudbury.ca.

Please be advised that if you make a presentation, speak or appear at the meeting venue during a meeting, you, your comments and/or your presentation may be recorded and broadcast.

By submitting information, including print or electronic information, for presentation to City Council or Committee you are indicating that you have obtained the consent of persons whose personal information is included in the information to be disclosed to the public.

Your information is collected for the purpose of informed decision-making and transparency of City Council decision-making under various municipal statutes and by-laws and in accordance with the Municipal Act, 2001, Planning Act, Municipal Freedom of Information and Protection of Privacy Act and the City of Greater Sudbury’s Procedure By-law.

For more information regarding accessibility, recording your personal information or live-streaming, please contact Clerk’s Services by calling 3-1-1 or emailing clerks@greatersudbury.ca.

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEM C-1)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated July 25, 2019 from the Interim General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report is requesting approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)

1.1 Full Report (pdf)
1.2 Report - Healthy Community Initiative Fund Applications (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated July 30, 2019 from the General Manager of Corporate Services regarding Debt Financing for Major Projects.

(RESOLUTION PREPARED)
(This report is seeking the Committee's direction on securing or issuing debt for major projects in advance of construction to ensure low interest rate stability.)

1.1 Full Report (pdf)
1.2 Debt Financing Major Projects Report (pdf)
1.3 Appendix I - Debt Financing Report (pdf)
1.4 Appendix II - Debt Financing Report (pdf)

R-2. Report dated July 31, 2019 from the General Manager of Corporate Services regarding SDEC Agreement.

(RESOLUTION PREPARED)
(This report provides a status update and options regarding the heating and cooling of TDS and the sunsetting of the existing agreement with the Sudbury and District Energy Corporation (SDEC).)

2.1 Full Report (pdf)
2.2 SDEC Report (pdf)

MEMBERS' MOTION

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated July 16, 2019 from the General Manager of Corporate Services regarding Contract Awards Exceeding $100,000 January 1 - March 31, 2019.

(FOR INFORMATION ONLY)
(This report outlines information regarding the City of Greater Sudbury Contract awards exceeding $100,000 from January 1 - March 31, 2019.)

1.1 Full Report (pdf)
1.2 Contracts 100k Jan- March 2019 - FINAL July 16 (pdf)

I-2. Report dated July 31, 2019 from the General Manager of Corporate Services regarding 2019 Operating Budget Variance Report - May.

(FOR INFORMATION ONLY)
(This report identifies the areas of concern in the 2019 Operating Budget as of May 31, 2019.)

2.1 Full Report (pdf)
2.2 2019 May Operating Budget Variance Report (pdf)
2.3 Appendix 1 2019 YE Variance Report (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

No Item Selected