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Resolution to move to Closed Session to deal with one (1) Personal Matter (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding 2021 Budget in accordance with the Municipal Act, 2001, s. 239 (2)(b) and (i).
Report dated December 17, 2020 from the General Manager of Corporate Services regarding Appointment of Chair and Vice-Chair - Finance and Administration Committee.
(RESOLUTION PREPARED)
(The current Chair will call the meeting to order and preside until the Finance and Administration Committee Chair and Vice-Chair have been appointed, at which time the newly appointed Chair will preside over the balance of the meeting.)
At this point in the meeting, Vice-Chair McIntosh will rise and report the results of the closed session. The Committee will then consider any resolutions.
1.
2021 Budget Overview
(ELECTRONIC PRESENTATION)
(FOR INFORMATION ONLY)
(This presentation will provide an overview of the 2021 Budget.)
- Ed Stankiewicz, Executive Director of Finance, Assets and Fleet
2.
Greater Sudbury Police Services Board - 2021 Budget
(ELECTRONIC PRESENTATION)
(FOR INFORMATION ONLY)
(The Greater Sudbury Police Services Board will provide a presentation regarding their 2021 budget.)
- Paul Pedersen, Chief of Police, Greater Sudbury Police Services
3.
Board of Health for Public Health Sudbury and Districts - 2021 Budget
(ELECTRONIC PRESENTATION)
(FOR INFORMATION ONLY)
(The Board of Health for Public Health Sudbury and Districts will provide a presentation regarding their 2021 budget.)
- Dr. Penny Sutcliffe, Medical Officer of Health/Chief Executive Officer, Public Health Sudbury and Districts
4.
Conservation Sudbury Board - 2021 Budget
(ELECTRONIC PRESENTATION)
(FOR INFORMATION ONLY)
(The Conservation Sudbury Board will provide a presentation regarding their 2021 budget.)
- Lin Gibson, Chairperson, Conservation Sudbury
- Carl Jorgensen, General Manager/Secretary-Treasurer, Conservation Sudbury
5.
Greater Sudbury Public Library Board
(ELECTRONIC PRESENTATION)
(FOR INFORMATION ONLY)
(The Greater Sudbury Public Library Board will provide a presentation regarding their 2021 budget.)
- Michael Bellmore, Chair of the Greater Sudbury Public Library Board
- Mette Kruger, Interim Chief Executive Officer of the Greater Sudbury Public Library
Report dated December 30, 2020 from the General Manager of Community Safety regarding Non-Competitive Purchase - Community Safety Department Station Location Study.
(RESOLUTION PREPARED)
(This report provides a recommendation regarding an agreement with Operational Research in Health Limited (ORH) to provide consulting services to review the location and number of Community Safety stations within the City of Greater Sudbury.)
Warming Station Services
As presented by Councillors Leduc and Kirwan:
WHEREAS there continues to be a gap in identified winter shelter needs and options;
THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to, working collaboratively to address the concerns relative to the downtown core, prepare and execute a service agreement with Independent Living Sudbury Manitoulin on a single source basis for an amount not to exceed $175,000 that provides 9 hours per day of warming station services up to April 30, 2021, with terms that include:
- temporary facilities suitable for the service
- meals for up to 66 people per day, twice per day
- on-site social services
- on-site security
- appropriate washroom facilities, with a cleaning regimen that reflects Public Health Sudbury and Districts guidance
- sufficient, appropriate staff training
- other terms to the satisfaction of the Director of Legal Services
AND BE IT FURTHER RESOLVED that a donation of $50,000 be received from the United Way to fund this service, subject the provision of a letter from the City of Greater Sudbury acknowledging the United Way’s donation;
AND BE IT FURTHER RESOLVED that the balance of required funds for this agreement be provided by the Tax Rate Stabilization Reserve.
As presented by Councillor Leduc:
WHEREAS the Sudbury Curling Club (the Club), a not for profit entity, has been in existence for 127 years providing curling activities and enjoyment to people of all ages and abilities;
AND WHEREAS the pandemic has had a devastating impact on the Club’s finances due to a significant decline in registrations, which stood at over 300 members before the pandemic started;
AND WHEREAS the Club has had to lay off staff as a result of the declining demand in order to pay their mortgage;
AND WHEREAS the Club has also seen a decline in the number of volunteers that it can rely upon due to COVID concerns and regulations;
AND WHEREAS the Club advises that there is no other form of financial assistance available to it from upper levels of government;
AND WHEREAS the Club requires some form of financial assistance in order to continue to pay basic expenses;
AND WHEREAS the 2020 property taxes for the Club are $8,744.23;
THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury directs staff to prepare a business case to provide a grant from the City, equivalent to the property tax liability for the Sudbury Curling Club, for Council’s consideration during the 2021 budget deliberations.
As presented by Councillor Sizer:
WHEREAS winter sidewalk maintenance has been the subject of significant interest in Greater Sudbury and City Council has a policy in place to define service expectations;
AND WHEREAS variable weather patterns in winter that include frequent freeze/thaw cycles contribute to conditions that can reduce pedestrians’ ability to enjoy the City’s sidewalks;
AND WHEREAS our current state of municipal emergency due to the COVID-19 virus makes winter sidewalk maintenance more important to help ensure the community can enjoy safe outdoor activities, such as walking, throughout the winter;
THEREFORE BE IT RESOLVED that staff prepare a business case for consideration as part of the 2021 Budget deliberations that reviews winter sidewalk maintenance standards and identifies approaches for enhancing the existing service level, including but not limited to addressing/considering a decrease in snow accumulation to initiate the implementation of a staff response.
Report dated December 23, 2020 from the General Manager of Corporate Services regarding Contract Awards Exceeding $100,000 July 1 - September 30, 2020.
(FOR INFORMATION ONLY)
(This report provides information regarding the City of Greater Sudbury Contract Awards $100,000 or greater from July 1 - September 30, 2020.)
(This report provides information regarding the 2020 third quarter statement of Council expenses.)