Agenda
Finance Committee


For the 20th Finance Committee Meeting
Monday, December 5, 2011
Council Chamber, Tom Davies Square
(20th) , Chair
, Vice Chair

(Please ensure that cell phones and pagers are turned off)

The Council Chamber of Tom Davies Square is accessible to persons with disabilities. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. Persons requiring assistance are requested to contact the City Clerks Office at least 24 hours in advance of the meeting if special arrangements are required. Please call (705) 674-4455, extension 2471. Telecommunications Device for the Deaf (TTY) (705) 688-3919. Copies of Agendas can be viewed at www.greatersudbury.ca/agendas/.

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Next Steps for 2012 Budget Deliberations
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
1.1 Presentation - Next Steps for 2012 Budget Deliberations (pdf)

  • Lorella Hayes, Chief Financial Officer/Treasurer

FOLLOW UP REPORTS TO PARKING LOT ITEMS

2. Report dated November 30, 2011 from the Chief Financial Officer/Treasurer regarding Seniors' Rebate.

(FOR DIRECTION ONLY)
(This report seeks the Finance Committee's direction on the Seniors Rebate of Property Taxes or Water and Wastewater)

2.1 Full Report (pdf)
3. Report dated December 5, 2011 from the Chief Financial Officer/Treasurer regarding Funding Sources for Staffing Increases.
(FOR INFORMATION ONLY) (REPORT TO BE TABLED)
(This report provides the Finance Committee with the historical funding sources for staffing increases since 2007.)

3.1 Documentation - Funding Sources for Staffing Increases (pdf)

4. Report dated December 1, 2011 from the General Manager of Infrastructure Services regarding Hauled Liquid Waste Tipping Fees.

(RECOMMENDATION PREPARED)
(Report regarding pump out fees for private septic tanks as per parking lot request dated November 24th, 2011.)

4.1 Full Report (pdf)
5. Report dated December 1, 2011 from the General Manager of Community Development regarding Emergency Shelter Funding.

(FOR INFORMATION ONLY)
(Bringing forward previous reports regarding emergency shelter funding for information only)

5.1 Full Report (pdf)
5.2 Report March 28, 2011 (pdf)
5.3 Sept 28, 2011 report (pdf)

REVIEW OF BUDGET OPTIONS

6. Review of Operating Budget Options
(2012 BUDGET DOCUMENT UPDATE INCLUDING BUDGET RANKING PROCESS GUIDELINE UNDER SEPARATE COVER)

REVIEW OF WATER/WASTEWATER OPTIONS

7. Review of Water/Wastewater Budget Options
(2012 OPERATING BUDGET UPDATE INCLUDING WATER/WASTEWATER SERVICES BUDGET RANKING PROCESS GUIDELINE UNDER SEPARATE COVER)

CORRESPONDENCE FOR INFORMATION ONLY

8. Report dated November 30, 2011 from the General Manager of Growth and Development regarding Downtown Parking Rates.

(FOR INFORMATION ONLY)
8.1 Full Report (pdf)

VOTING ON BUDGET OPTIONS

9. Demonstration of Voting Process 9.1 Presentation - Demonstration of Voting Process (pdf)

  • Ron St. Onge, Manager of Software and Business Applications
10. Voting on Budget Options
(Vote on the 2012 Budget Options)

MANAGERS' REPORTS

11. Report dated November 17, 2011 from the Chief Financial Officer/Treasurer regarding Realignment of Meter Equivalency Ratios.
(RECOMMENDATION PREPARED)
(Report tabled at the November 24, 2011 meeting attached.)

11.1 Realignment of Meter Equivalency Ratios (pdf)

12. Report dated November 17, 2011 from the Chief Financial Officer/Treasurer regarding 2012 Water and Wastewater Services Budget
(RECOMMENDATION PREPARED)
(Report tabled at the November 24, 2011 meeting attached.)

12.1 2012 Water and Wastewater Services Budget (pdf)

13. Report dated November 24, 2011 from the General Manager of Community Development regarding Community Development - Capital Funded Projects Reallocation.

(RECOMMENDATION PREPARED)
(This report recommends re-allocation of funded projects in the Community Development Capital to accommodate the renovations to the Chelmsford Family Health Team site, plumbing retrofits at I.J. Coady Memorial Arena along with funding the renewal of the Lily Creek Boardwalk.)

13.1 Full Report (pdf)
13.2 Leisure and Citizen Services - Capital Budget (pdf)
13.3 Lily Creek Boardwalk - Full Report (pdf)
13.4 Lily Creek Boardwalk Resolution (pdf)
13.5 I.J. Coady Arena Water Lines Report (pdf)

14. Report dated November 30, 2011 from the Chief Financial Officer/Treasurer regarding Amended 2012 to 2016 Capital Budget.

(RECOMMENDATION PREPARED)
(2012 CAPITAL BUDGET DOCUMENT UPDATE UNDER SEPARATE COVER)

(This report provides Council with the amended capital budget and requests direction regarding the capital enhancements.)

14.1 Full Report (pdf)
14.2 Appendix A - Amended Internally Financed Projects (pdf)

15. Report dated November 30, 2011 from the Chief Financial Officer/City Treasurer regarding Ontario Regulation 284/09 - Budget Matters.

(RECOMMENDATION PREPARED)
(Reporting requirements as per Reg 284/09 of the Municipal Act, information for expenses that were excluded from the budget but will be included in the audited financial statements.)

15.1 Full Report (pdf)
16. Report dated December 1, 2011 from the Chief Financial Officer/City Treasurer regarding 2011 Water Wastewater Operating Budget Variance Report - September.

(RECOMMENDATION PREPARED)
(This report from the Chief Financial Officer/Treasurer and the General Manager of Infrastructure Services projects a year end position of the Water Wastewater Operating Budget for the year ending December 31, 2011.)

16.1 Full Report (pdf)
16.2 Schedule A (pdf)

PARKING LOT REVIEW

17. The Chair of the Finance Committee will review each of the items placed in the Parking Lot. The consensus of Council will be required for each item listed in the Parking Lot.

THIS MEETING WILL BE CONTINUED ON WEDNESDAY, DECEMBER 7, 2011 AT 4:00 P.M. IF ANY AGENDA ITEMS ARE NOT COMPLETED

Adjournment (Resolution Prepared)

 

CAROLINE HALLSWORTH, EXECUTIVE DIRECTOR, ADMINISTRATIVE SERVICES/CITY CLERK

FRANCA BORTOLUSSI, COUNCIL SECRETARY

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