Agenda
Finance and Administration Committee

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Finance and Administration Committee Meeting
Tuesday, December 8, 2020
Tom Davies Square - Council Chamber / Electronic Participation
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

6:00 p.m.

 FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER / ELECTRONIC PARTICIPATION

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ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEM C-1)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated November 16, 2020 from the General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)

1.1 Full Report (pdf)
1.2 Report - Healthy Community Initiative Fund Applications (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated November 17, 2020 from the General Manager of Community Safety regarding Non-Competitive Purchase (Sole Source) - Fire Marque.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding continuing use of Fire Marque Inc. services for the collection of approved funds under a qualified homeowners insurance policy.)

1.1 Full Report (pdf)
1.2 Non-Competitive Purchase - Fire Marque (pdf)

R-2. Report dated November 25, 2020 from the General Manager of Corporate Services regarding Asset Management Status Report.

(FOR INFORMATION ONLY)
(This report provides information regarding asset management planning, progress and the performance of asset classes.)

2.1 Full Report (pdf)
2.2 Asset Management Status Report (pdf)

R-3. Report dated November 25, 2020 from the Chief Administrative Officer regarding City of Greater Sudbury Funding for Science North Go Deeper Project.

(RESOLUTION PREPARED)
(This report provides a recommendation requesting a business case for funding for the Science North Go Deeper Project.)

3.1 Full Report (pdf)
3.2 Council Report CGS Funding Science North GoDeeper Project (pdf)
3.3 CGS Funding_Science North Go Deeper_Nov 2020 (pdf)

R-4. 2021 Operating Budget Update
(RESOLUTION PREPARED) (REPORT TO FOLLOW)
(This report provides recommendations regarding an update on the 2021 Operating Budget process.)

4.1 2021 Operating Budget Update (pdf)

R-5. 2021 Capital Budget Update
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides information regarding analysis on debt options for the 2021 Capital Budget.)

5.1 2021 Capital Budget Update (pdf)

REFERRED & DEFERRED MATTERS

R-6. Capital Levy Allocation
(RESOLUTION PREPARED) (REPORT TO FOLLOW)
(This report provides a recommendation regarding alternatives to allocate Council's approved 2020 1.5% capital levy.)

6.1 Capital Levy Allocation (pdf)

MEMBERS' MOTION

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated November 17, 2020 from the General Manager of Corporate Services regarding Contract Awards Exceeding $100,000 July 1 - September 30, 2020.

(FOR INFORMATION ONLY)
(This report provides information regarding the City of Greater Sudbury Contract Awards $100,000 or greater from July 1 - September 30, 2020.)

1.1 Full Report (pdf)
1.2 Contract Award Report- 2020 Q3 (pdf)

I-2. Report dated November 20, 2020 from the General Manager of Corporate Services regarding 2020 Third Quarter Statement of Council Expenses.

(FOR INFORMATION ONLY)
(This report provides information regarding the 2020 third quarter statement of Council expenses.)

2.1 Full Report (pdf)
2.2 3rd Quarter Council expense report (pdf)
2.3 3rd Quarter Council Office Report 2020 (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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