Audit Committee
Agenda

Tuesday, June 18, 2024

4:00 P.m. - 5:30 P.m.

Tom Davies Square

Councillor Deb McIntosh, Chair

 

3:30 p.m. Closed Session, Committee Room C-12 / Electronic Participation

4:00 p.m.  Open Session, Council Chamber / Electronic Participation

 

City of Greater Sudbury Council and Committee meetings are accessible and generally held in the Council Chamber at Tom Davies Square unless otherwise stated on the agenda.  Some meetings are broadcast on Eastlink at Eastlink’s discretion.  With the exception of closed meetings held in accordance with the Municipal Act, 2001, meetings are open to the public for attendance in-person.  Where possible, meetings are livestreamed and the recordings are saved for public viewing on the City’s website at:  https://agendasonline.greatersudbury.ca.

Please be advised that if you make a presentation, speak or appear at the meeting venue during a meeting, you, your comments and/or your presentation may be recorded and broadcast.

By submitting information, including print or electronic information, for presentation to City Council or
Committee you are indicating that you have obtained the consent of persons whose personal information is included in the information to be disclosed to the public.

Your information is collected for the purpose of informed decision-making and transparency of City Council decision-making under various municipal statutes and by-laws and in accordance with the Municipal Act, 2001, Planning Act, Municipal Freedom of Information and Protection of Privacy Act and the City of Greater Sudbury’s Procedure By-law.

For more information regarding accessibility, recording your personal information or live-streaming, please contact Clerk’s Services by calling 3-1-1 or emailing

---

1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one Security of Property / Personal Matters (Identifiable Individual(s)) / Labour Relations/Employee Negotiation item regarding an audit status report from the City’s Auditor General for the protection of the City’s data and systems as well as staffing in the Community Safety Department in accordance with the Municipal Act, 2001, par. 239(2)(a), (b) and (d).

4.

Recess

5.

Open Session

6.

Roll Call

7.

Declarations of Pecuniary Interest and the General Nature Thereof

8.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. Council will then consider any resolution(s) emanating from the Closed Session.

9.

Presentations

9.1

2023 Audit Findings Report

This report and presentation provides information regarding the external auditor’s findings and statutory communications for the City of Greater Sudbury’s consolidated 2023 financial statements.

9.2

2023 Annual Financial Statements

This report and presentation provides a recommendation regarding the Annual Financial Statements which are prepared in accordance with the Municipal Act, 2001, section 294.1. Annual financial statements must be prepared and approved in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board.

10.

Managers' Reports

10.1

Performance Audit of the Parks Services Section

This report provides a recommendation based on the results of the Auditor General’s performance Audit of the Parks Services Section.

11.

Members' Motions

12.

Correspondence for Information Only

12.1

Annual Report on the Wrongdoing Hotline at May 31, 2024

This report provides information regarding a summary for the complaints received between June 1, 2023 and May 31, 2024 and provides comparative statistics for 2023 and 2022.

12.2

Status Report on Action Plans to Address Previous Audit Recommendations

This report provides information regarding the status of management’s action plans to address audit recommendations.

13.

Addendum

14.

Civic Petitions 

15.

Question Period

16.

Adjournment