Agenda
Finance Committee


Finance Committee Meeting
Monday, May 3, 2010
Council Chamber, Tom Davies Square
, Chair
, Vice Chair

(Please ensure that cell phones and pagers are turned off)

The Council Chamber of Tom Davies Square is accessible to persons with disabilities. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. Persons requiring assistance are requested to contact the City Clerks Office at least 24 hours in advance of the meeting if special arrangements are required. Please call (705) 674-4455, extension 2471. Telecommunications Device for the Deaf (TTY) (705) 688-3919. Copies of Agendas can be viewed at www.greatersudbury.ca/agendas/.

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Harmonized Sales Tax (HST) Update
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation will provide an update on the financial implications of the Harmonized Sales Tax.

Effective July 1, 2010 the Harmonized Sales Tax (HST) will come into effect in the Province of Ontario.

The presentation provides an overview of the HST and its impact on the City of Greater Sudbury.)

1.1 Harmonized Sales Tax FC (pdf)

  • Paddy Buchanan, Manager of Accounting

MANAGERS' REPORTS

2. Report dated April 22, 2010 from the Chief Financial Officer/City Treasurer regarding Collection Process for Accounts Receivable.

(RECOMMENDATION PREPARED)
(This report provides Council with an overview of the City of Greater Sudbury's collection procedures for accounts receivable and requests Council's approval to amend the Delegations By-Law to allow the Chief Financial Officer to authorize the write off of uncollectible accounts rather than requiring the City Solicitor and the Chief Financial Officer to jointly authorize the write off of uncollectible accounts for accounts that do not exceed $25,000.)

2.1 Full Report (pdf)
3. Report dated April 26, 2010 from the Chief Financial Officer/City Treasurer regarding Adjustment to the 2010 Police Services Operating Budget.

(RECOMMENDATION PREPARED)
(This report is required to amend the Operating Budget resolution to correct the 2010 Budget allocation to the Police Services Board.)

3.1 Full Report (pdf)
4. Report dated April 20, 2010 from the Chief Financial Officer/City Treasurer regarding Federal Gas Tax - Amending Agreement.

(RECOMMENDATION PREPARED)
(This report is for Council to authorize signing the revised Federal Gas Tax agreement and provides a list of projects funded in 2009 by Federal Gas Tax.)

4.1 Full Report (pdf)
4.2 FGT Report - Appendix A (pdf)
4.3 FGT Report - Appendix B (pdf)

CORRESPONDENCE FOR INFORMATION ONLY

5. Report dated April 29, 2010 from the Chief Financial Officer/City Treasurer regarding 2009 Year End Operating Budget Variance Report.

(FOR INFORMATION ONLY)
(This report provides Council with a year end position based on the expenditures and revenues for the year ended December 31, 2009.)

5.1 Full Report (pdf)
5.2 Year End Position 2009 (pdf)

6. Report dated April 29, 2010 from the Chief Financial Officer/City Treasurer regarding 2009 Water Wastewater Variance Report.

(FOR INFORMATION ONLY)
(This report provides Council with a year end position for the Water Wastewater Division based on the expenditures and revenues for the year ended December 31, 2009.)

6.1 Full Report (pdf)
6.2 Revenue & Expense Summary Schedule A (pdf)

7. Report dated April 29, 2010 from the Chief Financial Officer/City Treasurer regarding 2009 Permanent Positions, Temporary and Overtime Hours Report.

(FOR INFORMATION ONLY)
(This report provides detailed information regarding 2009 budgeted to actual figures for permanent positions, overtime hours and temporary hours.)

7.1 Full Report (pdf)
7.2 2009 charts (pdf)

8. Report dated April 29, 2010 from the Chief Financial Officer/City Treasurer regarding 2008 Permanent Positions, Temporary and Overtime Hours Report.

(FOR INFORMATION ONLY)
(This report provides detailed information regarding 2008 budgeted to actual figures for permanent positions, overtime hours and temporary hours.)

8.1 Full Report (pdf)
8.2 2008 charts (pdf)

9. Report dated April 27, 2010 from the Chief Financial Officer/City Treasurer regarding Historical Analysis of Energy Costs.

(FOR INFORMATION ONLY)
(This report provides Council with an analysis of historical energy costs as requested at the October 19, 2009 Finance Committee Meeting.)

9.1 Full Report (pdf)

Adjournment (Resolution Prepared)

(Two-thirds majority required to proceed past 9:00 P.M.)

 

ANGIE HACHÉ, CITY CLERK

FRANCA BORTOLUSSI, COUNCIL SECRETARY

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