Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, November 17, 2015
Tom Davies Square
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

4:30 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility,
please call 3-1-1 or email [email protected].

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Report dated November 9, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding Project 6 Million – Final Update.

(ELECTRONIC PRESENTATION) (RECOMMENDATION PREPARED)
(This report provides a final update on progress towards achieving the target of $6 million in budget savings.)

1.1 Full Report (pdf)
1.2 Appendix A - P6M tracking achievements summary (pdf)
1.3 Appendix B - Category 1 savings (pdf)
1.4 Appendix C - Category 2 savings (pdf)
1.5 Appendix D - Savings Reported September and October (pdf)
1.6 Appendix E - Category 4 (pdf)

  • Kevin Fowke, Interim Chief Administrative Officer

Regular Agenda

REFERRED & DEFERRED MATTERS

R-1. Report dated November 9, 2015 from the General Manager of Citizen and Leisure Services regarding P6M Initiative - Repurposing of the Capreol Ski Hill to a Sliding Hill.

(RECOMMENDATION PREPARED)
(This report describes the opportunity to re-purpose the Capreol Ski Hill to a Sliding Hill which is anticipated to increase fitness and play opportunities in the community and reduce operating costs.)

1.1 Full Report (pdf)
R-2. Report dated October 7, 2015 from the General Manager of Citizen and Leisure Services regarding P6M Initiative - Whitefish (Beaver Lake) Welcome Centre.

(RECOMMENDATION PREPARED)
(This report describes the rationale for closure of the Whitefish (Beaver Lake) Welcome Centre for an annual operating budget saving of $15,000.)

2.1 Full Report (pdf)

MANAGERS' REPORTS

R-3. Report dated November 2, 2015 from the Executive Director, Administrative Services/City Clerk regarding Changes to Council and Committee Meeting Schedules.

(RECOMMENDATION PREPARED)
(This report was prepared in response to a request for a report exploring options to schedule committee meetings on different days and hold more meetings in Council Chambers.)

3.1 Full Report (pdf)
3.2 Option 1 - 2016 Meeting Schedule (All Meetings Held During the Day) (pdf)
3.3 Option 2 - 2016 Meeting Schedule (All Meetings with Start Time @ 2) (pdf)
3.4 Option 3 - 2016 Meeting Schedule (Splitting Committees with Start Time @ 4) (pdf)

R-4. Report dated November 6, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding Transit Fare Structures.

(RECOMMENDATION PREPARED)
(The purpose of this report is to provide additional options for Council's request to provide free transportation to seniors, as well as to provide information on transit fare alternatives, as requested by Council at the meeting on July 7th, 2015.

4.1 Full Report (pdf)
4.2 Fare Structure Report (pdf)
4.3 Appendix A (pdf)
4.4 Appendix B (pdf)
4.5 Appendix C (pdf)
4.6 Appendix D (pdf)

R-5. Report dated November 6, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding P6M Initiative - Change the Definition of an Older Adult.

(RECOMMENDATION PREPARED)
(This report recommends changing the definition of an older adult from age 55 to 65 as it pertains to the Miscellaneous User Fee By-law.)

5.1 Full Report (pdf)
5.2 Appendix A Population 55 & 65 (pdf)
5.3 Appendix B Definition of Senior Various Municipalities (pdf)

R-6. Report dated October 19, 2015 from the General Manager of Health, Social and Emergency Services regarding P6M Initiative - Fire and Carbon Monoxide Alarms.

(RECOMMENDATION PREPARED)
(P6M Initiative - seeks Council's approval to authorize Fire Services to provide carbon monoxide and smoke alarms, at a predetermined cost, to increase revenue.)

6.1 Full Report (pdf)
R-7. Report dated October 28, 2015 from the General Manager of Health, Social and Emergency Services regarding P6M Initiative - Open Air Burning Permits.

(RECOMMENDATION PREPARED)
(P6M initiative - seeks Council's approval to support Fire Services issuance of residential open air burning permits.)

7.1 Full Report (pdf)
R-8. Report dated October 19, 2015 from the General Manager of Health, Social and Emergency Services regarding P6M Initiative - Special Events - Fire Services.

(RECOMMENDATION PREPARED)
(P6M initiative - seeks Council's approval to support the collection of user fees related to Fire Services attendance at Special Events.)

8.1 Full Report (pdf)
R-9. Report dated October 19, 2015 from the General Manager of Health, Social and Emergency Services regarding P6M Initiative - Fire Marque.

(RECOMMENDATION PREPARED)
(P6M initiative - seeks Council's approval to support a partnership with Fire Marque to maximize revenue.)

9.1 Full Report (pdf)
R-10. Report dated October 19, 2015 from the General Manager of Health, Social and Emergency Services regarding P6M Initiative – Business Services Representative Position at CLELC.

(RECOMMENDATION PREPARED)
(P6M initiative - seeks Council's approval to convert two part-time Business Services Representative positions into one full-time position resulting in an annual cost savings.)

10.1 Full Report (pdf)
R-11. Report dated October 29, 2015 from the General Manager of Citizen and Leisure Services regarding P6M Initiative - Leisure Program Marketing and Advertising Strategies.

(RECOMMENDATION PREPARED)
(This report recommends the cancellation of the existing print version of the Leisure Guide by a new approach to marketing leisure and recreation programs.)

11.1 Full Report (pdf)
R-12. Report dated November 4, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding P6M Initiative - Remove 2-hour free parking at the Beech Street Lot.

(RECOMMENDATION PREPARED)
(the report will provide background for the recommendation to remove the 2-hour free parking program at the Beech Street Lot.)

12.1 Full Report (pdf)
R-13. Report dated November 4, 2015 from the General Manager of Assets and Finance/Chief Financial Officer regarding P6M Initiative - Raise the special event parking rate.

(RECOMMENDATION PREPARED)
(The report will provide background for the recommendation to raise the parking rate for special events at the Sudbury Arena)

13.1 Full Report (pdf)
R-14. Report dated October 27, 2015 from the Executive Director, Administrative Services/City Clerk regarding P6M Initiative - Parking Fines Increase.

(RECOMMENDATION PREPARED)
(This report recommends an increase in Parking Fines.)

14.1 Full Report (pdf)
14.2 OTC Parking Fine Survey 2015 (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

NOTICES OF MOTION

ADJOURNMENT

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