This report provides information regarding contract awards $100,000 or greater awarded from October 1, 2020 to December 31, 2020 and may include any previously omitted reports from past reporting periods.
As required by the City of Greater Sudbury’s Purchasing By-Law:
- Section 8(2), regular information reports shall be provided to Council on the Bid Solicitations, cooperative purchases, Emergency purchases and Revenue Generating Contracts Awarded with a Total Acquisition Cost or revenue of $100,000 or greater.
- Section 26(2), soon after the purchase as reasonably possible, a report to Council is required advising of the circumstances of the Emergency Purchase when greater than $100,000. Only emergency procurements where budget authorization is not required are included in this report. Other emergencies may be reported separately.
During the reporting period there were 18 Contract Awards valued at $100,000 or greater as a result of a competitive procurement process, two non-competitive procurement Contract Awards valued at $100,000 or greater, five Contract Awards valued at $100,000 or greater as a result of Standing Offers and five Contract Awards valued at $100,000 or greater that were missed on previous reports.
Bid Solicitations are advertised electronically on bids&tenders in the form of either Request for Tender or Request for Proposal. Where a Request for Tender is used, the Award is to the Lowest Compliant Bid. Where a Request for Proposal is used, the Award is to the highest scored Proposal based on Best Value, which is defined as the optimal balance of performance and cost determined in accordance with pre-defined evaluation criteria; all in accordance with the Purchasing By-law.
BID SOLICITATION DETAILS:
- For additional information regarding Bid Solicitations, please visit the City’s bids&tenders webpage:
APPENDICIES:
- APPENDIX A - Competitive Contract Awards > $100,000
- APPENDIX B - Non-Competitive Contract Awards (Including Emergency Purchases) > $100,000
- APPENDIX C - Contract Awards > $100,000 Resulting from Standing Offers
- APPENDIX D - Amendments to Previous Reporting Periods
Explanations and Legend for Appendices:
- All Bid Amounts and Contract Award Values exclude applicable taxes.
- Budget amount:
- Operating budgets are presented on an annual basis and are identified as (O).
- Capital budgets are presented on a project basis and are identified as (C).
- Housing budgets are identified as (H).
- Estimate for Contract Term is the amount that identifies the Total Acquisition Cost (potential value of the entire agreement, including option years) and is used to:
- determine applicable By-Law and trade agreement requirements for open-competitive procurements
- provide a basis for a value comparison when multiple procurements are funded from the same budget
- allows for the procurement to account for current market conditions at the time of posting
- Contract Award Value is the value of the initial term of the contract that the City has committed to and does not include option years.