Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, October 22, 2019
Tom Davies Square - Council Chamber
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

4:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

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DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEM C-1)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated September 26, 2019 from the General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report is requesting approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)

1.1 Full Report (pdf)
1.2 Healthy Community Initiative Fund Applications (pdf)

Regular Agenda

REFERRED & DEFERRED MATTERS

R-1. Report dated October 9, 2019 from the General Manager of Corporate Services regarding Sudbury and District Energy Corporation (SDEC) Agreement.

(RESOLUTION PREPARED)
(This report provides additional information requested by the Committee at the August 13, 2019 Finance and Administration Committee meeting regarding the heating and cooling of Tom Davies Square.)

1.1 Full Report (pdf)
1.2 SDEC_supplemental report (pdf)
1.3 SDEC Report_13Aug19 (pdf)

MEMBERS' MOTION

M-1. Request For Business Case For Junction Creek Waterway Park Trail
As presented by Councillor Landry-Altmann:

WHEREAS the Junction Creek Waterway Park (JCWP), established in 1991, is Greater Sudbury’s unique non-motorized trail system that connects the urban community;

AND WHEREAS the JCWP serves as a path to promote active living, healthy lifestyle and is a gateway to the natural environment, a corridor for civic engagement, and as a route toward economic growth;

AND WHEREAS the 2.2 km section of the JCWP which connects the Downtown to the Flour Mill is used extensively at all times of day, and its users would benefit from the installation of lighting to further promote its safe and extended use;

AND WHEREAS Council for the City of Greater Sudbury supports that “protecting and expanding the existing pedestrian and bicycle network in the City is essential to creating quality of place” and will encourage people to choose active transportation over driving, thereby reducing our carbon footprint and traffic congestion;

AND WHEREAS municipalities across Ontario are implementing initiatives to encourage active transportation as a viable alternative to private automobile for short-distance trips and as a method of promoting a more active and healthy lifestyle;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to prepare a business case to install lighting along the 2.2 km section of the JCWP trail from the Downtown to the Flour Mill for Council’s consideration during the 2020 budget deliberations.

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated October 7, 2019 from the General Manager of Corporate Services regarding 2019 Capital Budget Variance Report - July.

(FOR INFORMATION ONLY)
(This report identifies the capital projects completed as of July 31, 2019 as well as activity within the Holding Accounts.)

1.1 Full Report (pdf)
1.2 Report (pdf)
1.3 Appendix A - Completed Capital (pdf)
1.4 Appendix B - Holding Account (pdf)

I-2. Report dated October 4, 2019 from the General Manager of Corporate Services regarding 2019 Operating Budget Variance Report - August.

(FOR INFORMATION ONLY)
(This report provides a year end projection based on expenditures and revenues to the end of August, 2019.)

2.1 Full Report (pdf)
2.2 Appendix 1 2019 YE Variance Report - August (pdf)
2.3 2019 August Operating Budget Variance Report (pdf)

I-3. Report dated October 8, 2019 from the General Manager of Corporate Services regarding Asset Management Status Report.

(FOR INFORMATION ONLY)
(This report provides an update on the state of the City's Asset Management Program.)

3.1 Full Report (pdf)
3.2 Asset Management Status Report (pdf)

I-4. Report dated October 4, 2019 from the Interim General Manager of Community Safety regarding Update on Station Revitalization Project.

(FOR INFORMATION ONLY)
(This report provides an update on asset condition data being used to formulate recommendations with respect to Community Safety Stations Renewal.)

4.1 Full Report (pdf)
4.2 Update on Station Revitalization Project (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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