Finance and Administrative Committee
Agenda

Tuesday, June 22, 2021

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Councillor Jakubo, Chair

 

6:00 p.m. Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Declarations of Pecuniary Interest and the General Nature Thereof

4.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

4.1

Routine Management Reports

4.1.1

Healthy Community Initiative Fund Applications – June 2021

This report provides a recommendation regarding Healthy Community Initiative (HCI) funding requests. By-law 2019-129 requires Council’s approval for all eligible HCI Capital fund requests exceeding $10,000 and Grant requests exceeding $1,000.

5.

Presentations

5.1

City of Greater Sudbury Long Term Financial Plan Update 2021

This report and presentation by Kevin Fowke, General Manager of Corporate Services, provides information regarding the corporation’s financial condition over the next 10 years. A model of anticipated revenues and expenditures from 2022 – 2031 indicate that financial condition should remain relatively strong. Based on the directions provided by key documents that inform annual operating plans, the financial projections described here reflect a variety of assumptions that, overall, show Greater Sudbury can maintain its current position as a low-cost service provider compared to other Ontario municipalities with greater than 100,000 population. Council should have financial flexibility to undertake a variety of city-building initiatives over the forecast period without impairing the City’s strong credit rating.

6.

Managers' Reports

6.1

2021 Budget Process Evaluation

This report provides information regarding input on the 2021 budget process from one-on-one meetings with Councillors and members of the Executive Leadership Team.

6.2

2022 Budget Direction

This report provides recommendations regarding tax increases and directions to guide staff in the preparation of the 2022 Business Plan. In addition, budget pressures for 2022 have also been identified.

7.

Referred & Deferred Matters

7.1

Enterprise Risk Management Update and Annual Register of Key Enterprise Risks

This report provides information on the implementation of an Enterprise Risk Management (ERM) framework for the City of Greater Sudbury and builds on the staff ERM update presentation of April 20, 2021. The report also summarizes Council’s appetite for risk and introduces the first annual Key Enterprise Risk Management Analysis for Council’s consideration as a foundational part of the development of the 2022 Municipal Budget.

8.

Members' Motions

9.

Correspondence for Information Only

9.1

2021 Annual Grants

This report provides information regarding the annual allocations of grants to a variety of community groups and organizations, approved by Council as part of the 2020 budget process. The 2021 grants will be released subject to Council's approval of the applicable by-law.

9.2

2021 Operating Budget Variance Report - March

This report provides information regarding a variance analysis based on the City’s first quarter results (January to March 31, 2021). Staff have identified areas where material year end variances in the operating budget may occur.

9.3

Contract Awards Exceeding $100,000 January 1 – March 31, 2021

This report provides information regarding contract awards $100,000 or greater awarded from January 1, 2021 to March 31, 2021 and may include any previously omitted reports from past reporting periods.

9.4

2021 First Quarter Statement of Council Expenses

This report provides information regarding expenses incurred by Members of Council in the first quarter of 2021. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.

9.5

2020 Investment Report

This report provides information regarding the investment activities for the year and certifies that all investments made in the year 2020 were in compliance with both City’s Investment Policy (Bylaw 2010-246F) and Ontario Regulations 655/05.

10.

Addendum

11.

Civic Petitions 

12.

Question Period

13.

Adjournment