Finance and Administrative Committee
Agenda

Tuesday, July 13, 2021

1:00 P.m. - 4:00 P.m.

Tom Davies Square

Councillor Jakubo, Chair

 

11:00 a.m.  Closed Session, Committee Romm C-12 / Electronic Participation

1:00 p.m. Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, s. 239(2)(b).

4.

Recess

5.

Open Session

6.

Roll Call

7.

Declarations of Pecuniary Interest and the General Nature Thereof

8.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. The Committee will then consider any resolution(s) emanating from the Closed Session.

9.

Presentations

9.1

2021 CAO Performance Objectives and Second Quarter Performance

This report and presentation describes the status of CAO performance objectives and corporate performance up to June 30, 2021.

10.

Managers' Reports

10.1

Advocacy Update

This report provides information about recent government relations and advocacy efforts made on Greater Sudbury’s behalf by Mayor Bigger through his membership in various municipal associations.

11.

Referred & Deferred Matters

11.1

Enterprise Risk Management Update and Annual Register of Key Enterprise Risks

This report provides information on the implementation of an Enterprise Risk Management (ERM) framework for the City of Greater Sudbury and builds on the staff ERM update presentation of April 20, 2021. The report also summarizes Council’s appetite for risk and introduces the first annual Key Enterprise Risk Management Analysis for Council’s consideration as a foundational part of the development of the 2022 Municipal Budget.

12.

Members' Motions

13.

Correspondence for Information Only

13.1

2021 Annual Repayment Limit

This report provides an update on the City’s 2021 annual debt repayment limit as determined by the Province.

13.2

Payment-In-Lieu of Parkland (Parks Reserve Fund) – Treasurer’s Annual Financial Statement

This report provides information regarding the annual financial statement of the payment-in-lieu of Parkland (Parks Reserve Fund) as required under the Planning Act. This report also provides a 2020 financial statement of this reserve fund.

13.3

2021 Annual Grants

This report provides information regarding the annual allocations of grants to a variety of community groups and organizations, approved by Council as part of the 2020 budget process. The 2021 grants will be released subject to Council's approval of the applicable by-law.

13.4

Section 391 Charges

This report provides an update on Section 391 charges collected up to December 31, 2020.

13.5

Development Charges – Treasurer’s Annual Statement

This report provides information regarding Development Charges including a financial statement for development charges collected during 2020 along with reserve fund transactions and balances.

13.6

2021 Operating Budget Variance Report - March

This report provides information regarding a variance analysis based on the City’s first quarter results (January to March 31, 2021). Staff have identified areas where material year end variances in the operating budget may occur.

13.7

Contract Awards Exceeding $100,000 January 1 – March 31, 2021

This report provides information regarding contract awards $100,000 or greater awarded from January 1, 2021 to March 31, 2021 and may include any previously omitted reports from past reporting periods.

13.8

2021 First Quarter Statement of Council Expenses

This report provides information regarding expenses incurred by Members of Council in the first quarter of 2021. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.

13.9

2020 Investment Report

This report provides information regarding the investment activities for the year and certifies that all investments made in the year 2020 were in compliance with both City’s Investment Policy (Bylaw 2010-246F) and Ontario Regulations 655/05.

14.

Addendum

15.

Civic Petitions 

16.

Question Period

17.

Adjournment