Agenda
City Council

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City Council Meeting
Tuesday, January 12, 2021
Tom Davies Square - Council Chamber / Electronic Participation
Brian Bigger, Chair

4:00 p.m. CLOSEDSESSION, COMMITTEE ROOM C-12 / ELECTRONIC PARTICIPATION
6:00 p.m. OPEN SESSION, COUNCIL CHAMBER / ELECTRONIC PARTICIPATION

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ROLL CALL

Resolution to move to Closed Session to deal with one (1) Information Supplied in Confidence item regarding the City of Greater Sudbury Community Development Corporation and one addendum to deal with one (1) Personal Matter (Identifiable Individual(s)) item regarding an employment matter in accordance with the Municipal Act, 2001, s. 239(2)(b) and (i).
(RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

 

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

MATTERS ARISING FROM THE CLOSED SESSION

Deputy Mayor Sizer will rise and report on any matters discussed during the Closed Session. Council will then consider any resolution emanating from the Closed Session.

MATTERS ARISING FROM AUDIT COMMITTEE

December 8, 2020

Council will consider, by way of one resolution, resolutions AC2020-11 and AC2020-12, all of which are found at https://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1537&lang=en. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Audit Committee.

MATTERS ARISING FROM HEARING COMMITTEE

December 9, 2020

Council will consider, by way of one resolution, resolutions HC2020-09 to HC2020-10, all of which are found at https://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1532&lang=en. Any questions regarding the resolutions should be directed to Councillor Signoretti, Chair, Hearing Committee.

MATTERS ARISING FROM NOMINATING COMMITTEE

December 8, 2020

Council will consider, by way of one resolution, resolution NC2020-03, which can be found at https://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=2597&lang=en. Any questions regarding the resolution should be directed to Councillor Landry-Altmann, Chair, Nominating Committee.

MATTERS ARISING FROM OPERATIONS COMMITTEE

December 7, 2020

Council will consider, by way of one resolution, resolutions OP2020-33 to OP2020-35, all of which are found at https://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1493&lang=en. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Operations Committee.

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 to C-8)

MINUTES

C-1. 1.1 FA Minutes -Nov 17, 2020 (pdf)

Finance and Administration Committee Minutes of November 17, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-2. 2.1 PL Minutes -Nov 23, 2020 (pdf)

Planning Committee Minutes of November 23, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-3. 3.1 CC Minutes -Nov 24, 2020 (pdf)

City Council Minutes of November 24, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-4. 4.1 OP Minutes -Dec 7, 2020 (pdf)

Operations Committee Minutes of December 7, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-5. 5.1 NC Minutes -Dec 8, 2020 (pdf)

Nominating Committee Minutes of December 8, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-6. 6.1 AC Minutes -Dec 8, 2020 (pdf)

Audit Committee Minutes of December 8, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-7. 7.1 HC Minutes -Dec 9, 2020 (pdf)

Hearing Committee Minutes of December 9, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-8. 8.1 PL Minutes -Dec 14, 2020 (pdf)

Planning Committee Minutes of December 14, 2020
(RESOLUTION PREPARED - MINUTES ADOPTED)

Regular Agenda

PRESENTATIONS

1. Large Projects Update
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation provides information regarding the four Large Projects identified in 2016.)

  • Ian Wood, Executive Director of Strategic Initiatives, Communications and Citizen Services

MANAGERS' REPORTS

R-1. Report dated December 17, 2020 from the Chief Administrative Officer regarding COVID-19 Update - November 24, 2020.

(FOR INFORMATION ONLY)
(This report provides information regarding COVID-19 developments.)

1.1 Full Report (pdf)
1.2 COVID 19 Council Update - November 24_Final (pdf)

R-2. Report dated December 17, 2020 from the Chief Administrative Officer regarding COVID-19 Update - December 15, 2020.

(FOR INFORMATION ONLY)
(This report provides information regarding COVID-19 developments.)

2.1 Full Report (pdf)
2.2 COVID 19 Council Update December 15 (pdf)

R-3. COVID-19 Response Update - January 12, 2021
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides information regarding the service changes and community response to the COVID-19 pandemic.)

3.1 COVID-19 Response Update - January 12, 2021 (pdf)

R-4. Report dated December 17, 2020 from the Chief Administrative Officer regarding Primary Health Care Recruitment Program Update.

(FOR INFORMATION ONLY)
(This report provides information regarding the Physician Recruitment Program as requested during 2020 Budget discussions.)

4.1 Full Report (pdf)
4.2 Primary Care Recruitment Program Summary - Council Report Oct 2020 (pdf)

R-5. Report dated December 17, 2020 from the General Manager of Growth and Infrastructure regarding Cultural Heritage Evaluation – 7 Serpentine Street, Copper Cliff.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding the findings of the Cultural Heritage Evaluation of the Copper Cliff Fire Hall.)

5.1 Full Report (pdf)
5.2 Report - Cultural Heritage Evaluation - 7 Serpentine Copper Cliff (pdf)
5.3 Attachment A - Cultural Heritage Evaluation Report - 7 Serpentine (pdf)
5.4 Attachment B - Proposed Notice of Intent to Designate - 7 Serpentine (pdf)

R-6. Report dated December 17, 2020 from the General Manager of Corporate Services regarding Lobbyist Registry.

(RESOLUTION PREPARED)
(This report provides information regarding the implementation of a Lobbyist Registry for the City of Greater Sudbury.)

6.1 Full Report (pdf)
6.2 Report - Lobbyist Registry (pdf)
6.3 Appendix A - Draft Lobbyist Registry By-law (pdf)

R-7. Report dated December 17, 2020 from the Executive Director of Strategic Initiatives, Communication and Citizen Services regarding Large Projects Update.

(FOR INFORMATION ONLY)
(This report provides information regarding the four Large Projects identified in 2016.)

7.1 Full Report (pdf)
7.2 Large Projects Council Update_Dec 15 2020 (pdf)

R-8. Report dated December 11, 2020 from the General Manager of Corporate Services regarding Appointment of Two (2) Deputy Mayors.

(RESOLUTION PREPARED)
(This report outlines the process in which to appoint two (2) Members of Council as Deputy Mayors to hold office for one-half of the term of Council or until their successors are appointed.)

8.1 Full Report (pdf)
8.2 Report - Appointment of Two (2) Deputy Mayors (pdf)

BY-LAWS

Draft by-laws are available for viewing a week prior to the meeting on the City's website at: https://agendasonline.greatersudbury.ca. Approved by-laws are publically posted with the meeting agenda on the day after passage.

The following By-Laws will be read and passed:

2021-01

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Special Meeting of December 21st, 2020 and Regular Meeting of January 12th, 2021

1 By-law 2021-01 (pdf)

2021-02

By-law of the City of Greater Sudbury to Amend By-law 2010-1 being a By-law to Regulate Traffic and Parking on Roads in the City of Greater Sudbury

Operations Committee Resolutions #OP2020-33, #OP2020-34, #OP2020-35 and City Council Resolution #CC2020-314

(This by-law amends By-law 2010-1 to reflect current parking and traffic regulations.)

1 By-law 2021-02 (pdf)

2021-03

A By-law of the City of Greater Sudbury to Authorize the Cancellation, Reduction or Refund of Realty Taxes

Hearing Committee Resolution #HC2020-10

(This by-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)

1 By-law 2021-03 (pdf)

2021-04

A By-law of the City of Greater Sudbury to Authorize the Payment of a Grant from the Healthy Community Initiative Fund, Ward 7

Finance & Administration Committee Resolution #FA2020-76

(This by-law authorizes a grant funded through the Healthy Community Initiative Fund for Ward 7.)

1 By-law 2021-04 (pdf)

2021-05Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z Being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2020-151

(This by-law rezones the subject property to a revised “C2(80)”, General Commercial Special in order to expand the range of commercial uses and lift the holding designation on the property following construction of a left-turn lane - Barrydowne Animal Hospital – 380 Second Avenue North, Sudbury.)

1 By-law 2021-05Z (pdf)

2021-06

A By-law of the City of Greater Sudbury to Authorize an Agreement with Atikameksheng Anishnawbek First Nation

(This by-law authorizes the General Manager of Growth and Infrastructure to enter into an agreement with Atikameksheng Anishnawbek First Nation to operate and maintain the newly constructed wastewater collection system connecting the reserve land to City’s Walden WastewaterTreatment Plant and the construction of the connecting main on City property.)

Report dated December 18, 2020 from the General Manager of Growth and Infrastructure regarding By-law to enter into an agreement with First Nations.

1 Full Report (pdf)
2 By-law to enter into an agreement with First Nations (pdf)
3 By-law 2021-06 (pdf)

MEMBERS' MOTIONS

M-1. Fire Protection Service Level Adjustment
As presented by Councillor Kirwan:

WHEREAS the decision to set, alter or adjust fire protection service levels in any municipality lies with the council of that municipality;

AND WHEREAS in order to comply with a recent interest arbitration award under the Fire Protection and Prevention Act, 1997, the former City of Valley East will no longer be able to continue its current composite level of service;

AND WHEREAS City Council must now decide on any alterations or adjustments which must be made to fire protection service levels and subsequent taxation area rating changes in order to accommodate changing the service level of the former City of Valley East from composite to career or volunteer;

THEREFORE IT BE RESOLVED that City Council direct staff to prepare a report for Council, to be provided before the end of January 2021, with all of the necessary background information which will assist Council in determining the fire protection service level and subsequent taxation area rating adjustments that must be made for the former City of Valley East and any other areas in the City of Greater Sudbury affected by these changes.

M-2. Submission To The Ontario Long Term Care Commission
As presented by Councillor Kirwan:

WHEREAS all long-term care homes in Ontario are now governed by the Long-Term Care Homes Act, 2007 which is designed to help ensure that residents of long-term care homes receive safe, consistent, high-quality, resident-centered care; and

WHEREAS the commissioners will investigate how COVID-19 spread within long-term care homes, how residents, staff and families were impacted and the adequacy of measures taken by the province and other parties to prevent, isolate and contain the virus; and

WHEREAS the commission will provide the government with guidance on how to better protect long-term care home residents and staff from any future outbreaks;

THEREFORE BE IT RESOLVED that City Council direct the Mayor of the City of Greater Sudbury to submit the following letter to the Long Term Care Commission:

Content of Letter:

The Honourable Justice Frank N. Marrocco, Lead Commissioner Ontario's Long-Term Care COVID-19 Commission 24th Floor 700 Bay Street Toronto, ON M5G 1Z6

Telephone: 416-314-4175 Toll free: 1-888-333-2614 email Info@LTCcommission-CommissionSLD.ca

Dear Justice Frank N. Marrocco:

The City of Greater Sudbury’s Seniors’ Advisory Panel to Mayor and Council has played a vital role in advice, education, and awareness in order to keep our most fragile older adults well during COVID-19. On behalf of the Panel membership and as a voice from Northern Ontario, I am pleased, as Mayor of the City of Greater Sudbury to share some ideas, concerns and suggestions that have been provided by the Panel and approved by City Council to assist the Province’s Long Term Care Commission on work being done to improve the quality of life and place for our most vulnerable people, namely residents living in long term care homes. COVID-19 has taught us many lessons about frailty in health care around the world, in Canada, in Ontario and in the City of Greater Sudbury. Since the Ontario government established an independent commission into COVID-19 and long-term care, the Senior Advisory Panel and City Council feel the importance to express the voice from the North as we operate in a very different rural and remote environment in which our geography causes further challenges than those faced in Southern Ontario. The City of Greater Sudbury would like to respectfully assist the commission in the preparation of a final report by providing the following recommendations as provided by the Seniors’ Advisory Panel and endorsed by a motion of City Council on December 15, 2020.

1. That funding increase to provide additional Personal Service Worker’s, Registered Practical Nurses and Registered Nurses, along with higher rates of pay for all LTC homes to address the high turnover and burn out rates that take place regularly and were escalated greatly during COVID.

2.That the government enhance training curriculum for PSWs to meet increasing medically complex needs of residents whose care requires intensive resources. Perhaps by having more cooperative placements so that learners gain full experience within the field. Also, ensure a standard curriculum.

3. That PSW curriculum to include conditions of care within LTC act, work load and benefits

4. Recruitment strategies include high school visits to promote this profession, as well as, produce a marketing campaign to attract others searching for career changes.

5. Retention of PSW’s requires pay equity, a strategy to keep immigrants coming to local post-secondary institutions to stay and live within the City of Greater Sudbury and improvements to working conditions to avoid burn out and create a safe and friendly environment.

6. When PSW’s arrive from outside of Canada they should not have to start from the beginning and should be given credit for skills already accrued. Immigrants should be made aware of Canadian laws when entering this career.

7. That the government improve labour force conditions in all long-term care homes to make them comparable to the institutional health care sectors by having Federal, Provincial and Municipal governments working together to improve the state of LTC.

8. That all LTC homes have access to medical professionals who provide specialty services and treatment for residents in need. For example, Pioneer Manor still has physiotherapists as part of the service, however, other LTC homes hire outside of their institution therefore services needed for mobility, etc… were not provided.

9. That additional funding be provided so that sufficient staff can be hired for each LTC home to have more time to engage residents to address non-medical emotional psychological and social needs.

10. That sufficient funding be provided to enable all LTC home staff to work at one home only and require to travel between different facilities.

11. That all LTC homes be provided with resources that will guarantee enhanced francophone services to residents.

12. That LTC homes ensure that regular recreational, cultural and spiritual activities continue during future outbreaks.

13. That LTC home residents retain family physicians while been placed in LTC.

14. In order to recognize the important role of family caregivers in the overall health of loved ones, each resident of a LTC home be allowed to designate up to two essential caregivers who will have continued unlimited access during any future outbreaks.

15. There is a need to increase family participation on Family/Resident Councils. The Panel would like to see each LTC home develop strategies to increase membership in Residents, Family and Family Council Networks to enhance Resident experience, satisfaction and engagement. Also, Family Councils should have more of a role in the management of Long term care homes.

16. That each LTC home be required to develop a more vigorous volunteer recruitment and training program to enhance resident experience and resident engagement. We would like to see high school and post secondary volunteer hours performed within LTC homes.

17. That the government enhance and expand the Inspection Protocol for Infection Control in LTC to protect Residents, Families, Staff and Visitors.

18. That the government reinstate annual unannounced full resident quality inspections of all long-term care homes.

19. That each LTC home be required to develop PPE strategies, practices, protocols in the event of epidemics and/or pandemics.

20. That each LTC home be required to develop friendly visiting strategies for residents who do not have families close by or are lonely, sad or depressed. We suggest that you could perhaps encourage health profession schools to have placements within to simply address social isolation.

21. That the Ministry of Long-Term Care take immediate control of the rebuild program to ensure that new homes are built or rebuilt promptly, in locations that meet the demand for long-term care home services.

22. That the government implement sufficient life safety measures, including installing automatic fire sprinklers in all Ontario long-term care homes as soon as possible.

23. That all staff working in LTC homes be provided with training in how to be more sensitive to cultural traditions as identified by the Truth & Reconciliation Commission. All LTC staff should receive compassionate and cultural sensitivity training as part of the orientation upon hiring.

24. That all medical career programs be required to include modules pertaining to geriatrics. We sincerely hope that the recommendations we have provided will assist the commission in providing guidance to the Ontario government on how to better protect long term care home residents and staff from any outbreaks in the future.

M-3. Business Case for LED Lighting in the Downtown Core
As presented by Mayor Bigger:

WHEREAS the downtown of the City of Greater Sudbury provides all citizens with amenities for leisure, cultural and economic activities;

AND WHEREAS the preservation of a pedestrian friendly, well maintained downtown where citizens can gather for recreation and/or business is a benefit to all citizens of the community;

AND WHEREAS citizens concern for safety and security are of paramount concern;

AND WHEREAS in the interest of safety, security, the environment and economics, the City has recently completed a one for one retrofit of all streetlights from high pressure sodium (HPS) to light emitting diode (LED) including the downtown core;

AND WHEREAS the improved quality of lighting via LED lighting is believed to have a positive impact on crime prevention and an increase in the level of safety and security;

THEREFORE BE IT RESOLVED that:

a) City staff produce a business case for the 2021 budget that details the provision of supplementary LED lighting to the downtown core of Greater Sudbury for the purposes of increasing the perceptions of safety and security for the citizens of our community.

b) City staff produce a business case for the 2021 budget that details a one for one replacement of HPS to LED lighting in all current parks, trails and pedestrian pathways.

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated December 17, 2020 from the General Manager of Growth and Infrastructure regarding Employment Land Strategy Update.

(FOR INFORMATION ONLY)
(This report provides information regarding the progress of the Employment Land Strategy.)

1.1 Full Report (pdf)
1.2 Report- Employment Land Strategy (pdf)
1.3 Land Supply Analysis (pdf)
1.4 Trends Analysis (pdf)
1.5 Population and Employment Projections (pdf)
1.6 Land Demand Analysis (pdf)
1.7 Planning Policy Review (pdf)

I-2. Report dated December 17, 2020 from the General Manager of Corporate Services regarding 2020 Operating Budget Variance Report - October.

(FOR INFORMATION ONLY)
(This report provides information regarding a year end projection based on expenditures and revenues to the end of September, 2020.)

2.1 Full Report (pdf)
2.2 2020 Yearend Operating Budget Variance Report - October (pdf)

I-3. Report dated December 17, 2020 from the General Manager of Growth and Infrastructure regarding Greater Sudbury Community Energy & Emissions Plan (CEEP) Implementation: Municipal Actions (2021 - 2025).

(FOR INFORMATION ONLY)
(This report provides information regarding the municipal actions proposed in Phase ONE (2021 to 2025) of the Community Energy & Emissions Plan (CEEP) Implementation. The actions are arranged according to the CEEP's 8 Strategic Sectors and 18 goals.)

3.1 Full Report (pdf)
3.2 Greater Sudbury CEEP Implementation: Municipal Actions - Phase ONE (2021 to 2025) (pdf)
3.3 CEEP Implementation - Appendix 1 - Municipal Action Summaries FINAL_1 (pdf)

I-4. Report dated December 17, 2020 from the General Manager of Corporate Services regarding Fleet Electrification Update.

(FOR INFORMATION ONLY)
(This report provides information regarding the interim steps that are being taken by staff in 2021 towards electrification of the City’s vehicle and equipment fleet.)

4.1 Full Report (pdf)
4.2 Electrification Update (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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