Finance and Administrative Committee
Agenda

Tuesday, June 20, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Tom Davies Square
Councillor McIntosh, Chair

 

6:00 p.m. Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Declarations of Pecuniary Interest and the General Nature Thereof

4.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

4.1

Routine Management Reports

4.1.1

Healthy Community Initiative Fund Applications – June 20, 2023

This report provides a recommendation regarding Healthy Community Initiative (HCI) funding requests. By-law 2018-129 requires Council’s approval for all eligible HCI Capital fund requests exceeding $10,000 and Grant requests exceeding $1,000.

5.

Presentations

5.1

2022 Annual Report

This report and presentation provides information on the financial and service performance results for 2022.

5.2

2023 Long Term Financial Plan Update

This report and presentation provides information regarding the corporation’s financial condition over the next 10 years. A model of anticipated revenues and expenditures from 2024 to 2033 indicates that the City’s financial condition should remain relatively and comparatively strong. The report provides a base “steady state” operating scenario and two scenarios that addresses asset renewal, community change initiatives and growth-related projects.

6.

Managers' Reports

6.1

2024-2025 Budget Direction Report

This report provides recommendations regarding directions to guide staff in the preparation of the 2024-2025 business plan and budget.

7.

Members' Motions

8.

Correspondence for Information Only

8.1

2022 Investment Report

This report provides information regarding the investment activities for the year and certifies that all investments made in the year 2021 followed both City’s Investment Policy (Bylaw 2010-246F) and Ontario Regulations 655/05.

8.2

2023 Annual Repayment Limit

This report provides an update on the City’s 2023 annual debt repayment limit as determined by the Province.

8.3

2023 First Quarter Statement of Council Expenses

This report provides information regarding expenses incurred by Members of Council in the first quarter of 2023. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.

8.4

March 2023 Operating Budget Variance Report

This report provides information regarding a variance analysis completed based on the City’s first quarter results (January to March 31, 2023). Staff have identified areas where material year-end variances in the operating budget may occur.

9.

Addendum

10.

Civic Petitions 

11.

Question Period

12.

Adjournment