Minutes

For the Community and Emergency Services Committee Meeting

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Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Fortin, 
  • Councillor Parent, 
  • Councillor Lapierre, 
  • Councillor Labbee, 
  • Councillor Sizer, 
  • and Councillor McIntosh 
City Officials
  • Jeff Pafford, Director of Leisure Services, 
  • Aaron Archibald, Director of Long Term Care Services, 
  • Tyler Campbell, Director of Children and Social Services, 
  • Steve Jacques, General Manager of Community Development, 
  • Jesse Oshell, Deputy Fire Chief, 
  • Sarah Moore, Deputy City Clerk, 
  • Regina Sgueglia, Clerk's Services Assistant, 
  • and Madison Pacey, Clerk's Services Assistant 

Councillor Lapierre, In the Chair

1.
Call to Order

  

The meeting commenced at 4:31 p.m.

2.
Roll Call

  

A roll call was conducted.

3.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

4.
Consent Agenda

  

The following resolution was presented: 

  • CES2024-01
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Sizer

    THAT the City of Greater Sudbury approves Consent Agenda item 4.1.1.

    CARRIED

4.1
Routine Management Reports

  

The following is the Consent Agenda item:

4.1.1
Healthy Community Initiative Fund Applications – February 20, 2024

This item has attachments.  
  • CES2024-02
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Sizer

    THAT the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – February 20, 2024”, from the General Manager of Community Development, presented at the Community and Emergency Services Committee meeting on February 20, 2024;

    AND THAT the City of Greater Sudbury directs staff to present a by-law to authorize the grants recommended in the report.

    CARRIED

5.
Managers' Reports

  

5.1
Non-Competitive Contract for an Electronic Documentation Management System Service Provider

This item has attachments.  

The following resolution was presented:

  • CES2024-03
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Parent

    WHEREAS the Electronic Document Management (EDM) system shall improve the user experience, administrative efficiencies and process optimization through the digitization of paper into digital records;

    WHEREAS Nimble Digital Information Strategies (Nimble) is the vendor of record for the Province of Ontario and several other municipalities that have implemented an EDM system for Ontario Works document management;

    WHEREAS Nimble has specific expertise in providing EDM services to Ontario Works offices, including the necessary technical expertise with the Province’s proprietary applications (SAMS, OPSDocs) and it is anticipated that adopting the already established processes and workflows would greatly reduce the overall cost of initial start-up and implementation

    THAT the City of Greater Sudbury approves the non-competitive (single source) contract and standing offer agreement.

    CARRIED

6.
Members' Motions

  

6.1
Request for Report on Valley East Twin Pad Multipurpose Sports Complex

  

The following resolution was presented: 

  • CES2024-04
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Parent

    WHEREAS as part of 2022 budget deliberations, City Council approved a business case relating to the construction of the Valley East Twin Pad Multipurpose Sports Complex, and committed $9.2 million of funding for the project, conditional on securing funding in the amount of $20 million from senior levels of government;

    AND WHEREAS the City of Greater Sudbury made application to the Green and Inclusive Community Buildings program for $21.2 million in federal funding which was not successful; 

    AND WHEREAS the updated estimated total project cost of the Valley East Twin Pad Multipurpose Sports Complex has increased to $40.2 million as of January 2023;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by June 2024 to the Community and Emergency Services Committee providing information on the following, with the intent of reducing the City’s financial obligations to realize the project:

    •  recent multi-pad arena projects from other jurisdictions in Ontario and Canada;
    • alternate approaches to arena construction;
    • public-private approaches to community sports venues.
    CARRIED

6.2
Request for Report on Lively Ski Hill Capital Projects

  

Rules of Procedure

Councillor Lapierre moved to defer Item 6.2 to the April 22, 2024 Community & Emergency Services meeting. 

CARRIED

  • WHEREAS part the 2024/2025 budget included a capital project for the repurposing of ski hill lift equipment to be installed at the Lively Ski Hill;

    AND WHEREAS funding for Lively Ski Hill chalet improvements were previously included in the 2023 capital budget;

    AND WHEREAS the City of Greater Sudbury Core Services Review (2020) suggests ski hills are a unique and discretionary services offered by the City of Greater Sudbury;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to suspend all capital work on these projects, other than essential health and safety items, and present a report by April 2024 to the Community and Emergency Services Committee providing information on the following:

    • further details on the Lively Ski Hill capital projects including updated project estimates;
    • alternatives to continuing with the projects as originally contemplated;
    • utilization and operating costs of City of Greater Sudbury operated ski hills;
    • recommended utilization targets for ski hills.
    DEFERRED

6.3
Request for Report for a Youth Advisory Panel

  

The following resolution was presented: 

  • CES2024-05
    Moved ByCouncillor Labbee
    Seconded ByCouncillor McIntosh

    WHEREAS as City Council’s strategic objective to Create a Healthier and More Vibrant Community includes ideas and opportunities that allow residents to make personal connections with the city as a whole, leading to outcomes that they are integral to, and partly responsible for, the community’s success;

    AND WHEREAS many Ontario and Canadian municipalities have youth advisory committees to provide a youth perspective on municipal services and projects while providing leadership experience for youth;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by Q3 2024 to the Community and Emergency Services Committee providing information on the following:

    • a summary of local youth related initiatives and networks in Greater Sudbury;
    • best practices from other provincial/national jurisdictions on municipal youth committees;
    • a proposed terms of reference for a youth advisory panel for the City of Greater Sudbury, focusing on youth involvement with local government, civics, and leadership development.
    CARRIED

7.
Correspondence for Information Only

  

8.
Addendum

  

No Addendum was presented.

9.
Civic Petitions 

  

No Petitions was presented.

10.
Question Period

  

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

11.
Adjournment

  

Councillor Lapierre moved to adjourn the meeting. Time: 4:56 p.m.

CARRIED

No Item Selected