Community and Emergency Services Committee
Agenda

Tuesday, February 20, 2024

4:30 P.m. - 6:00 P.m.

Tom Davies Square

Councillor Lapierre, Chair

 

 

4:30 p.m.  Open Session Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Declarations of Pecuniary Interest and the General Nature Thereof

4.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

4.1

Routine Management Reports

4.1.1

Healthy Community Initiative Fund Applications – February 20, 2024

This report provides a recommendation regarding Healthy Community Initiative (HCI) funding requests. By-law 2018-129 requires Council’s approval for all eligible HCI Capital fund requests exceeding $10,000 and Grant requests exceeding $1,000.

5.

Managers' Reports

5.1

Non-Competitive Contract for an Electronic Documentation Management System Service Provider

This report summarizes the requirement of a non-competitive (single source) contract for the procurement of a service provider to deliver Electronic Document Management Services for the Ontario Works program, as delivered by the Children and Social Services Division of the Community Development Department.

6.

Members' Motions

6.1

Request for Report on Valley East Twin Pad Multipurpose Sports Complex

As presented by Councillor Lapierre:

WHEREAS as part of 2022 budget deliberations, City Council approved a business case relating to the construction of the Valley East Twin Pad Multipurpose Sports Complex, and committed $9.2 million of funding for the project, conditional on securing funding in the amount of $20 million from senior levels of government;

AND WHEREAS the City of Greater Sudbury made application to the Green and Inclusive Community Buildings program for $21.2 million in federal funding which was not successful; 

AND WHEREAS the updated estimated total project cost of the Valley East Twin Pad Multipurpose Sports Complex has increased to $40.2 million as of January 2023;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by June 2024 to the Community and Emergency Services Committee providing information on the following, with the intent of reducing the City’s financial obligations to realize the project:

•  recent multi-pad arena projects from other jurisdictions in Ontario and Canada;
• alternate approaches to arena construction;
• public-private approaches to community sports venues.

6.2

Request for Report onLively Ski Hill Capital Projects

As presented by Councillor Lapierre:

WHEREAS part the 2024/2025 budget included a capital project for the repurposing of ski hill lift equipment to be installed at the Lively Ski Hill;

AND WHEREAS funding for Lively Ski Hill chalet improvements were previously included in the 2023 capital budget;

AND WHEREAS the City of Greater Sudbury Core Services Review (2020) suggests ski hills are a unique and discretionary services offered by the City of Greater Sudbury;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to suspend all capital work on these projects, other than essential health and safety items, and present a report by April 2024 to the Community and Emergency Services Committee providing information on the following:

• further details on the Lively Ski Hill capital projects including updated project estimates;
• alternatives to continuing with the projects as originally contemplated;
• utilization and operating costs of City of Greater Sudbury operated ski hills;
• recommended utilization targets for ski hills.

6.3

Request for Report for a Youth Advisory Panel

As presented by Councillor Labbee:

WHEREAS as City Council’s strategic objective to Create a Healthier and More Vibrant Community includes ideas and opportunities that allow residents to make personal connections with the city as a whole, leading to outcomes that they are integral to, and partly responsible for, the community’s success;

AND WHEREAS many Ontario and Canadian municipalities have youth advisory committees to provide a youth perspective on municipal services and projects while providing leadership experience for youth;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to present a report by Q3 2024 to the Community and Emergency Services Committee providing information on the following:

• a summary of local youth related initiatives and networks in Greater Sudbury;
• best practices from other provincial/national jurisdictions on municipal youth committees;
• a proposed terms of reference for a youth advisory panel for the City of Greater Sudbury, focusing on youth involvement with local government, civics, and leadership development.

7.

Correspondence for Information Only

7.1

Early Years System Review-Quality and Inclusion Services

This report provides information regarding the implementation of an Early Years System Review in the areas of quality and inclusion services. An external consultant has been engaged to conduct a sectoral service review and implementation plan as part of the Ministry of Education’s Directed Growth and Expansion plan for the City of Greater Sudbury.

8.

Addendum

9.

Civic Petitions 

10.

Question Period

11.

Adjournment