Minutes

For the Operations Committee Meeting

Monday, March 25, 2024

2:00 P.m. - 4:15 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Fortin, 
• Councillor Parent, 
• Councillor Sizer, 
• Councillor Leduc, 
• and Councillor Landry-Altmann 

City Officials

• Tony Cecutti, General Manager of Growth and Infrastructure, 
• David Shelsted, Director of Engineering Services, 
• Joe Rocca, Director of Infrastructure Capital Planning, 
• Renee Brownlee, Director of Environmental Services, 
• Ryan Purdy, Manager of Transportation & Innovation Support, 
• Christine Hodgins, Deputy City Clerk, 
• Regina Sgueglia, Clerk's Services Assistant, 
• Srijana Rasaily, Clerk's Services Assistant, 
• and Rory Whitehouse, Clerk's Services Assistant 

Councillor Signoretti, In the Chair

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1.

Call to Order

The meeting commenced at 2:00 p.m.

2.

Roll Call

A roll call was conducted.

3.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

4.

Consent Agenda

• The following resolution was presented:

  OP2024-01
  Moved By Councillor Fortin
  Seconded By Councillor Landry-Altmann

  THAT the City of Greater Sudbury approves Consent Agenda items 4.1.1 to 4.1.2.

  CARRIED

4.1

Routine Management Reports

The following are the Consent Agenda items:

4.1.1

Parking Restrictions – Beatrice Crescent, Sudbury

• OP2024-02
  Moved By Councillor Fortin
  Seconded By Councillor Landry-Altmann

  THAT the City of Greater Sudbury prohibits parking on the west side and south side of Beatrice Crescent, Sudbury, from Stonegate Drive to Hawthorne Drive, starting December 15th to March 31st, Wednesday to Friday between 10:00 a.m. to 9:30 p.m., as well as Saturday and Sunday from 9:00 a.m. to 4:00 p.m., as outlined in the report titled “Parking Restrictions – Beatrice Crescent, Sudbury”, from the General Manager of Growth and Infrastructure, presented at the Operations Committee meeting on March 25, 2024;

  AND THAT the City of Greater Sudbury directs staff to prepare a by-law to amend Traffic and Parking By-Law 2010-1 in the City of Greater Sudbury to implement the recommended changes.

  CARRIED

4.1.2

Traffic Control – Scarlett Road at Greenbriar Drive

• OP2024-03
  Moved By Councillor Fortin
  Seconded By Councillor Landry-Altmann

  THAT the City of Greater Sudbury controls the intersection of Scarlett Road at Greenbriar Drive with a stop sign facing eastbound traffic on Scarlett Road as outlined in the report entitled “Traffic Control – Scarlett Road at Greenbriar Drive” from the General Manager of Growth and Infrastructure, presented at the Operations Committee meeting on March 25, 2024.

  AND THAT the City of Greater Sudbury directs staff to prepare a by-law to amend Traffic and Parking By-Law 2010-1 in the City of Greater Sudbury to implement the recommended changes.

  CARRIED

5.

Presentations

5.1

Solid Waste Management Master Plan Update – Phase 3 Determine How – Post Consultation

Betsy Varghese of Dillon Consulting provided an electronic presentation regarding Phase 3 of the Solid Waste Management Master Plan. 

5.2

Winter Control Update – November and December 2023

Joe Rocca, Director of Linear Infrastructure Services, provided an electronic presentation regarding winter maintenance activities for the 2023/2024 winter control season up to and including the month of December 2023.

6.

Managers' Reports

6.1

On-Street Parking Restrictions Review – Emile Street, Sudbury

The following resolution was presented: 

• OP2024-04
  Moved By Councillor Fortin
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury restricts parking to one hour only on the north and south side of Emile Street from 9 metres west of Errington Avenue to 45 metres west of Emile Street as outlined in the report entitled “On-Street Parking Restrictions Review – Emile Street, Sudbury”, from the General Manager of Growth and Infrastructure, presented at the Operations Committee meeting on March 25, 2024;

  AND THAT the City of Greater Sudbury directs staff to prepare a by-law to amend Traffic and Parking By-Law 2010-1 in the City of Greater Sudbury to implement the recommended changes.

  CARRIED

7.

Members' Motions

7.1

Request for protected left turn Phase Pilot Project at 901 Lasalle Intersection

The following resolution was presented:

• OP2024-05
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Leduc

  WHEREAS in August of 2023, Operations Committee passed resolution OP2023-27 stating that the City of Greater Sudbury directs staff to conduct a traffic study of the intersection at 901 Lasalle Boulevard, and present the results of that study, together with an option for the installation of an advanced green traffic light for the westbound left turning lane at 901 Lasalle Boulevard;

  AND WHEREAS pursuant to resolution OP2023-27, City staff conducted a traffic count and a review of collision history from which they concluded that a westbound protected left turn phase is not warranted at this intersection;

  AND WHEREAS the building at 901 Lasalle Boulevard houses approximately 330 persons, of which 80% are seniors;

  AND WHEREAS because of the demographics of the building at 901 Lasalle Boulevard, there is increased traffic to that building at various hours throughout each and every day and evening, which includes services such as handi-transit, personal support workers, meal and prescription deliveries to name a few;

  AND WHEREAS the vehicle detection loop to detect westbound left turning vehicles was already installed in the asphalt during the last intersection upgrade;

  AND WHEREAS the total estimated cost to add a protected left turn phase for westbound vehicles at the Lasalle Court Mall intersection is approximately $5,000 as October 16th, 2023 in anticipation of future development in that area;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff proceed with a 2 year pilot project for a westbound protected left turn phase on Lasalle Boulevard and that they present an update report on the pilot project at the end of each year.

  Rules of Procedure 

  A Recorded Vote was held:

  YEAS: (4)	Councillor Fortin, Councillor Sizer, Councillor Leduc, and Councillor Landry-Altmann
  NAYS: (2)	Councillor Parent, and Councillor Signoretti

  CARRIED (4 to 2)

  Councillor Parent departed at 3:47 p.m.

  
  

7.2

Request for Review of Sewer Use By-Law

• The following resolution was presented:

  OP2024-06
  Moved By Councillor Fortin
  Seconded By Councillor Signoretti

  WHEREAS the requirement for multi-residential and commercial buildings to have a test maintenance hole installed has been identified as an impediment for certain developments by the Future-Ready Development Services Ad-Hoc Committee and the Planning Committee;

  AND WHEREAS the installation of test maintenance holes is a requirement for multi-residential and commercial buildings with one or more connections to the sewage works under By-Law 2010-188, “A By-Law to prohibit, regulate and control discharges into bodies of waters within city boundaries or into the city sanitary sewers, storm sewers, sanitary sewage works and all tributary sewer systems.”, known as the “Sewer Use By-Law”;

  AND WHEREAS the provincial laws governing the zoning and site planning for multi-residential buildings have changed since the creation of the Sewer Use By-Law in 2010;

  AND WHEREAS while the Sewer Use By-Law is an important tool for protection of the environment and for protection of City Infrastructure, the inherent risks are comparatively low for discharges from certain types and sizes of multi-residential and commercial units;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to undertake a review of the Sewer Use By-Law (2010-188) and provide a report to the Operations Committee by the end of the first quarter of 2024 on opportunities for changes to:

  1. the number of units within a building for which a test maintenance hole will not be required; and
  2. the size and use of commercial establishments which could be considered low risk and could be exempt from the requirement for a test maintenance hole.

  Rules of Procedure 

  Councillor Signoretti presented a friendly amendment to replace "first quarter of 2024" with "second quarter of 2024". The friendly amendment was accepted by Councillor Fortin. 

  The following resolution with the inclusion of the friendly amendment was presented:

  
  
• OP2024-06
  Moved By Councillor Fortin
  Seconded By Councillor Signoretti

  WHEREAS the requirement for multi-residential and commercial buildings to have a test maintenance hole installed has been identified as an impediment for certain developments by the Future-Ready Development Services Ad-Hoc Committee and the Planning Committee;

  AND WHEREAS the installation of test maintenance holes is a requirement for multi-residential and commercial buildings with one or more connections to the sewage works under By-Law 2010-188, “A By-Law to prohibit, regulate and control discharges into bodies of waters within city boundaries or into the city sanitary sewers, storm sewers, sanitary sewage works and all tributary sewer systems.”, known as the “Sewer Use By-Law”;

  AND WHEREAS the provincial laws governing the zoning and site planning for multi-residential buildings have changed since the creation of the Sewer Use By-Law in 2010;

  AND WHEREAS while the Sewer Use By-Law is an important tool for protection of the environment and for protection of City Infrastructure, the inherent risks are comparatively low for discharges from certain types and sizes of multi-residential and commercial units;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to undertake a review of the Sewer Use By-Law (2010-188) and provide a report to the Operations Committee by the end of the second quarter of 2024 on opportunities for changes to:

  1. the number of units within a building for which a test maintenance hole will not be required; and
  2. the size and use of commercial establishments which could be considered low risk and could be exempt from the requirement for a test maintenance hole.
  CARRIED

7.3

Request for Traffic Study at Barry Downe/Kingsway Intersection and Entrance to Costco Parking Lot

• The following resolution was presented:

  OP2024-07
  Moved By Councillor Leduc
  Seconded By Councillor Sizer

  WHEREAS the community of New Sudbury has realized residential and commercial growth in recent years and this trend is expected to continue;

  AND WHEREAS this growth has led to increased traffic on Barry Downe Road at the Costco parking lot entrance between the Kingsway Blvd and Silver Hills Drive;

  AND WHEREAS drivers are finding it increasingly difficult to exit the parking lot closest to Costco leading to the Kingsway Intersection and the Silver Hills Area, particularly at peak traffic times;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to conduct a study of the Kingsway Blvd and Barry Downe Road intersection, as well as the parking lot entrance to Costco, and to present a report to Operations Committee outlining the results of that study, together with information as to how the City manages private entrances to commercial properties, who is responsible for off-duty officers when required for traffic control during peak shopping periods, and whether there are opportunities to enhance this intersection or relocate it to improve traffic flow, during the third quarter of 2024.

  CARRIED

  Rules of Procedure 

  Councillor Leduc moved to reconsider the resolution in order to incorporate a friendly amendment made by Councillor Signoretti to replace "2024" with "2025". 

  CARRIED

  Rules of Procedure 

  Councillor Signoretti moved to waive reading of the resolution.

  CARRIED

  The following resolution with the inclusion of the friendly amendment was presented:

  
  
• OP2024-07
  Moved By Councillor Leduc
  Seconded By Councillor Sizer

  WHEREAS the community of New Sudbury has realized residential and commercial growth in recent years and this trend is expected to continue;

  AND WHEREAS this growth has led to increased traffic on Barry Downe Road at the Costco parking lot entrance between the Kingsway Blvd and Silver Hills Drive;

  AND WHEREAS drivers are finding it increasingly difficult to exit the parking lot closest to Costco leading to the Kingsway Intersection and the Silver Hills Area, particularly at peak traffic times;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to conduct a study of the Kingsway Blvd and Barry Downe Road intersection, as well as the parking lot entrance to Costco, and to present a report to Operations Committee outlining the results of that study, together with information as to how the City manages private entrances to commercial properties, who is responsible for off-duty officers when required for traffic control during peak shopping periods, and whether there are opportunities to enhance this intersection or relocate it to improve traffic flow, during the third quarter of 2025.

  CARRIED

7.4

Request for Alteration to the Calendar of Road Work for MR15 and Montée Principale

Rules of Procedure 

Councillor Fortin moved to defer Item 7.4 to the April 22, 2024 Operations Committee meeting. 

CARRIED

8.

Correspondence for Information Only

8.1

All-way Stop Assessment – Montee Rouleau and St. Laurent Street, Azilda

For Information Only.

8.2

Traffic Study – Labelle Street and Noel Street, Sudbury

For Information Only.

9.

Addendum

No Addendum was presented.

10.

Civic Petitions 

No Petitions were submitted.

11.

Question Period

No Questions were asked.

12.

Adjournment

• Councillor Signoretti moved to adjourn the meeting. Time 4:03 p.m. 

  CARRIED