Minutes

For the Finance and Administration Committee Meeting

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Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Vagnini, 
  • Councillor Montpellier, 
  • Councillor McCausland, 
  • Councillor Kirwan, 
  • Councillor Lapierre, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • Mayor Bigger, 
  • and Councillor Jakubo
City Officials
  • Ed Archer, Chief Administrative Officer, 
  • Kevin Fowke, General Manager of Corporate Services, 
  • Tony Cecutti, General Manager of Growth and Infrastructure, 
  • Ed Stankiewicz, Executive Director of Finance, Assets and Fleet, 
  • Steve Jacques, General Manager of Community Development, 
  • Joseph Nicholls, General Manager of Community Safety, 
  • Marie Litalien, Director of Communications & Community Engagements, 
  • Ian Wood, Executive Director of Strategic Initiatives and Citizen Services, 
  • David Shelsted, Director of Engineering Services, 
  • Joanne Kelly, Director of Human Resources and Organizational Development, 
  • Kelly Gravelle, Deputy City Solicitor, 
  • Renee Brownlee, Director of Environmental Services, 
  • Ron Foster, Auditor General, 
  • Steve Facey, Manager of Financial Planning and Budgeting, 
  • Eric Labelle, City Solicitor and Clerk, 
  • Brigitte Sobush, Manager of Clerk's Services/Deputy City Clerk, 
  • Lisa Locken, Clerk's Services Assistant, 
  • and Vickie Hartley, Clerks Services Assistant

Councillor Jakubo, In the Chair

1.
Call to Order
  

The meeting commenced at 4:01 p.m.

2.
Roll Call
  

A roll call was conducted.

3.
Declarations of Pecuniary Interest and the General Nature Thereof
  

None declared.

4.
Continuation of the Finance & Administration Committee Meeting
  

The following resolution was presented:

  • FA2021-90-A2
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    WHEREAS Council’s recent investments in technology improvements and process changes, such as the new One Stop Shop at Tom Davies Square, are anticipated to improve service and the efficiency of municipal resources;

    THAT the 2022 Budget be adjusted to redirect savings worth $250,000 to support the anticipated cost of Supportive Transitional  Housing resulting in a 2022 net levy impact of $350,000;

    AND THAT the 2023 budget include the remaining requirement of Supportive Transitional Housing resulting in a 2023 net levy impact of $636,495, if shifts in spending or third party support do not materialize.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (13)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    CARRIED (13 to 0)

    Recess

    At 4:29 the Committee recessed.

    Reconvene

    At 4:33 p.m. the Committee reconvened.


  • Councillor Signoretti departed at 5:30 p.m.

    The following resolution was presented:

    FA2021-91
    Moved ByMayor Bigger

    THAT the rules of procedure contained in 30.09 regarding reconsideration being dealt with at City Council be suspended to consider a motion by Councillor Signoretti regarding a general wage increase for 2022.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (12)Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    ABSENT: (1)Councillor Signoretti
    CARRIED (12 to 0)

  • The following resolution was presented:

    FA2021-92
    Moved ByCouncillor Lapierre
    Seconded ByMayor Bigger

    THAT the portion of resolution CM2019-11 which reads:

    AND THAT the Director of Human Resources and Organizational Development further be directed to apply the General Wage Increase to all Non-Union staff retroactive to April 1, 2019. 

     AND passed on July 9, 2019 be reconsidered.

    Rules of Procedure

    An Electronic Recorded Vote was held:

    YEAS: (4)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, and Councillor Sizer
    NAYS: (9)Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    DEFEATED (4 to 9)

  • Recces

    At 6:04 p.m., the Committee recessed.

    Reconvene

    At 6:35 p.m., the Committee reconvened.

    The following resolution was presented:

    FA2021-90-A3
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Jakubo

    WHEREAS historically tipping fees have represented 100% cost recovery;

    AND WHEREAS over the past few years, tipping fee revenues have increased in accordance with the Miscellaneous User Fee By-law;

    AND WHEREAS the tipping fee rate no longer represents a full cost recovery;

    AND WHEREAS the most recent BMA Study (2021), the average cost per tonne is $114 for all participating municipalities and the median is $110 per tonne;

    THEREFORE BE IT RESOLVED that the tipping fee rate and all other associated tipping fees, move towards a phased-in full cost recovery over two years, which represents an increase from $81 to $90 per tonne for 2022, resulting an increase in tipping fee revenue of $400,000.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (8)Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (5)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor Kirwan, and Councillor Leduc
    CARRIED (8 to 5)

  • The following resolution was presented:

    FA2021-90-A4
    Moved ByCouncillor McCausland
    Seconded ByCouncillor Cormier

    THAT the 2022 Budget be amended to include the business case to “Convert Part Time Law Clerk to Full Time”, as outlined on pages 271 to 272 of the 2022 Budget document.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A5
    Moved ByCouncillor McCausland
    Seconded ByCouncillor Jakubo

    THAT the 2022 Budget be amended to include the business case to “Convert Major Events Development Officer Request to Permanent Non-Union Position”, as outlined on pages 273 to 274 of the 2022 Budget document with a zero net levy impact.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A6
    Moved ByCouncillor Sizer
    Seconded ByCouncillor Leduc

    THAT the 2022 Budget be amended to include the business case for “Red Cross Personal Disaster Assistance Program”, as outlined on pages 275 to 276 of the 2022 Budget document with a net levy impact of $15,000.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A7
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the 2022 Budget be amended to include the business case for “YES Theater Community Grant for Refettorio”, as outlined on pages 277 to 278 of the 2022 Budget document with a zero net levy impact.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A8
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Vagnini

    THAT the 2022 Budget be amended to include alternative 3 of the business case for the MR55/Lorne Street Infrastructure Renewal project (Phase 1), as outlined on pages 279 to 281 of the 2022 Budget document.

    Subject to:

    THAT the 2023-2038 Budgets include an increased annual allocation of $480,000, from existing cpaital, for the MR55/Lorne Street Renewal Project.

  • Rules of Procedure

    Councillor McCausland presented the following amendment:

    That the resolution be amended by replacing it with the following:

    THAT the 2022 Budget be amended to include the business case for MR55/Lorne Street Infrastructure Renewal project, as outlined on pages 279 to 281 of the 2022 Budget document.
     
    Subject to:
     
    THAT the project be approved contingent on the City receiving Federal or Provincial funding;
     
    AND THAT staff proceed with the emergency storm sewer replacement as disclosed in the 2022 Capital Budget.

    Rules of Procedure

    Councillor Cormier presented a friendly amendment removing "covering 66% of estimated project costs" from the last paragraph. The friendly amendment was accepted by Councillor McCausland.

    The resolution with the inclusion of the friendly amendment was presented:

    FA2021-90-A8-1
    Moved ByCouncillor McCausland
    Seconded ByMayor Bigger

    That the resolution be amended by replacing it with the following:

    THAT the 2022 Budget be amended to include the business case for MR55/Lorne Street Infrastructure Renewal project, as outlined on pages 279 to 281 of the 2022 Budget document.
     
    Subject to:
     
    THAT the project be approved contingent on the City receiving Federal or Provincial funding;
     
    AND THAT staff proceed with the emergency storm sewer replacement as disclosed in the 2022 Capital Budget.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (13)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    CARRIED (13 to 0)

  • The resolution as amended was presented:

    FA2021-90-A8
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Vagnini

    As Amended:

     

    THAT the 2022 Budget be amended to include the business case for MR55/Lorne Street Infrastructure Renewal project, as outlined on pages 279 to 281 of the 2022 Budget document.

    Subject to:

     

    THAT the project be approved contingent on the City receiving Federal or Provincial funding;

     

    AND THAT staff proceed with the emergency storm sewer replacement as disclosed in the 2022 Capital Budget.

    CARRIED

  • The following resolution was presented:

    FA2021-A9
    Moved ByCouncillor Vagnini
    Seconded ByCouncillor Leduc

    WHEREAS in 2002, Sudbury’s municipal council passed a $20 million commitment to be paid over 20 years in support of the Heart and Soul Campaign. The campaign included the building of the St. Joseph’s Villa; 

    AND WHEREAS there are only 3 non-profit residential facilities within the City of Greater Sudbury which include St. Joseph’s Health Centre, Finlandia Village and Maison McCulloch Hospice which have all been required by recently passed provincial legislation to upgrade their building ventilation systems, to promote the health and well-being of residents and staff;

    AND WHEREAS Finlandia Village is home to more than 400 older adults and provides quality residential services and supports to it residents and Maison McCulloch Hospice is an invaluable community resource that continues to provide palliative care services to meet the end-of-life needs of individuals and their families; 

    AND WHEREAS Maison McCulloch Hospice must fund raise 40% of its overall budget to cover its annual operating expenses (which translates to approximately $1 million dollars per year), and the estimated cost of a new HVAC system for the older wing of the facility is $1.4 million dollars; 

    AND WHEREAS on April 8th, 2021, the City of Greater Sudbury municipal council approved a $500,000.00 grant to St. Joseph’s Villa to assist in the installation of a new roof for this facility;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury provide grants in the sum of $500,000 to Finlandia Retirement Village and $500,000 to Maison McCulloch Hospice to support the installation of the required ventilation systems for their respective residential facilities, with a one-time net levy impact of $1,000,000.

    Rules of Procedure

    A Recorded Vote was held:
     

    YEAS: (3)Councillor Vagnini, Councillor Montpellier, and Councillor Leduc
    NAYS: (10)Councillor Signoretti, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
    DEFEATED (3 to 10)

9.
Adjournment
  

Automatic adjournment at 8:57 p.m. The following items were not addressed at this meeting:

5.
Members' Motions
  

6.
Addendum
  

7.
Civic Petitions 
  

8.
Question Period
  

No Item Selected