Minutes

For the Finance and Administration Committee Meeting

-
Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Vagnini, 
  • Councillor McCausland, 
  • Councillor Kirwan, 
  • Councillor Lapierre, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • Mayor Bigger, 
  • and Councillor Jakubo
Absent
  • Councillor Montpellier
City Officials
  • Ed Archer, Chief Administrative Officer, 
  • Kevin Fowke, General Manager of Corporate Services, 
  • Steve Jacques, General Manager of Community Development, 
  • Ian Wood, Executive Director of Strategic Initiatives and Citizen Services, 
  • Meredith Armstrong, Manager of Tourism and Culture, 
  • Kris Longston, Director of Planning Services, 
  • David Shelsted, Director of Engineering Services, 
  • Nathan Melin, Assistant Deputy Fire Chief, 
  • Nick Najdenov, Capital Projects Coordinator, 
  • Cindi Briscoe, Manager of Housing Services, 
  • Kyla Bell, Manager of Taxation, 
  • Eric Labelle, City Solicitor and Clerk, 
  • Franca Bortolussi, Administrative Assistant to the City Solicitor and Clerk, 
  • Anyse Vermette, Legislative Compliance Coordinator, 
  • Erin Foreshew, Clerk's Services Assistant, 
  • Madison Pacey, Clerk's Services Assistant, 
  • and Gina Matteau, Clerk's Services Assistant

Councillor Jakubo, In the Chair

1.
Call to Order

  

The meeting commenced at 9:03 a.m.

2.
Roll Call

  

A roll call was conducted.

3.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

4.
Consent Agenda

  

The following resolution was presented:

  • FA2022-43
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury approves Consent Agenda item 4.1.1.

    CARRIED

    The following is the Consent Agenda Item:


4.1
Routine Management Reports

  

4.1.1
Healthy Community Initiative Fund Applications – August 9, 2022

This item has attachments.  

  • The following resolution was presented:

    FA2022-44
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – August 9, 2022”, from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on August 9, 2022;

    AND THAT the City of Greater Sudbury direct staff to present a by-law to authorize the grants recommended in the report.

    CARRIED

5.
Presentations

  

5.1
Employment Land Strategy

This item has attachments.  

Andrew Browning, Cushman Wakefield, provided an electronic presentation regarding Employment Land strategy.

  • The following resolution was presented:

    FA2022-45
    Moved ByMayor Bigger
    Seconded ByCouncillor Leduc

    THAT the City of Greater Sudbury approves the Employment Land Strategy recommendations outlined in the report entitled, “Employment Land Strategy”, from the General Manager of Growth and Infrastructure, presented at the Finance & Administration Committee meeting on August 9, 2022;

    AND THAT the City of Greater Sudbury directs staff to prepare an implementation plan for the identified infrastructure upgrades in the strategic employment areas identified in the Employment Land Strategy, including a Business Case to undertake Detailed Design as part of the 2023 Budget;

    AND THAT the City of Greater Sudbury directs staff to implement land use planning recommendations identified in the Employment Land Strategy including:

    • Developing an Employment Land Community Improvement Plan for Council’s consideration in 2023;
    • Preparing Official Plan amendments as part of Phase 2 of the five-year review of the Official Plan and Zoning by-law amendments for Council’s consideration in 2023.

    CARRIED

     

    Rules of Procedure

    Mayor Bigger moved that the Members'  Motion 18.2 titled "Request for Business Case for Fielding Road Reconstruction" from the City Council Meeting Agenda of August 9, 2022 be dealt with at this time.

    With the consent of Councillor Vagnini, Chair Jakubo ruled in favor of tabling this motion and the following resolution was presented:

    CARRIED

  • Request for Business Case for Fielding Road Reconstruction

    The following resolution was presented:

    FA2022-46
    Moved ByCouncillor Vagnini
    Seconded ByMayor Bigger

    WHEREAS the Walden Industrial Park is a major economic hub in the City of Greater Sudbury;

    AND WHEREAS Fielding Road is the main artery through the Walden Industrial Park and should therefore receive priority consideration for road repairs and/or reconstruction;

    AND WHEREAS companies who currently operate out of the Walden Industrial Park claim that the deteriorating condition of Fielding Road has and continues to have negative impacts on their business;

    AND WHEREAS strategic initiative 1, priority 1.4 of the City of Greater Sudbury's Strategic Plan is to "Reinforce Infrastructure for New Development" and action B proposes to ensure that the City has an adequate supply of serviced employment land and incentive framework in place to stimulate investment, development and job creation;

    AND WHEREAS properties on Fielding Road are not currently serviced by water and wastewater;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to prioritize the reconstruction of Fielding Road, and to prepare a business case outlining the cost to reconstruct Fielding Road, with a breakdown of the cost to include water and/or water and wastewater, for Council’s consideration during the 2023 budget deliberations.

    Rules of Procedure

    A Recorded Vote was Held

    YEAS: (11)Councillor Signoretti, Councillor Vagnini, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (1)Councillor Sizer
    ABSENT: (1)Councillor Montpellier
    CARRIED (11 to 1)

    Recess

    At 11:02 a.m. the Finance and Administration Committee recessed.

    Reconvened

    At 11:07 a.m. the Finance and Administration Committee reconvened.


6.
Managers' Reports

  

6.1
Canada Mortgage and Housing Corporation Rapid Housing Initiative Results for Proposal Results

This item has attachments.  

  • The following resolution was presented:

    FA2022-47
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury approves the tender award of the CMHC RHI capital project to Nomodic Modular Structures Inc. and Buttcon Ltd. in the amount of $11,997,210.53;

    AND THAT the City of Greater Sudbury approves the amount of up to $6,000,000.00 be utilized from the Social Housing Capital Reserve to offset the balance of funding required to award the contract, as outlined in the report entitled “Canada Mortgage and Housing Corporation Rapid Housing Initiative Results for Proposal Results” from the General Manager of Community Development presented at the Finance and Administration meeting on August 9, 2022.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (9)Councillor Signoretti, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (3)Councillor Vagnini, Councillor Kirwan, and Councillor Leduc
    ABSENT: (1)Councillor Montpellier
    CARRIED (9 to 3)

6.2
Request for Decision to Delegate Authority Pursuant to Sections 354, 356, 357, 358 and 359 of the Municipal Act, 2001

This item has attachments.  

  • The following resolution was presented:

    FA2022-48
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Leduc

    THAT the City of Greater Sudbury directs staff to prepare a by-law to delegate authority to the Treasurer or Manager of Taxation or their designate to cancel, reduce, refund, or increase taxes in accordance with Sections 354, 357, 358 and 359 of the Municipal Act, 2001, and apportion taxes accordingly under Section 356 of the Municipal Act, 2001 as outlines in the report entitled “Request for Decision to Delegate Authority Pursuant to Sections 354, 356, 357, 358 and 359 of the Municipal Act, 2001” from the General Manager of Corporate Services at the Finance and Administration Committee meeting on August 9, 2022.

    CARRIED

6.3
Leon Street Fire Hall Renovations

This item has attachments.  

  • The following resolution was presented:

    FA2022-49
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Jakubo

    THAT the City of Greater Sudbury approves the Leon Street Fire Hall #3 changeroom renovations funding request of $280,000 from the Capital General Holding Account Reserve, as outlined in the report entitled “Leon Street Fire Hall Renovations”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on August 9, 2022.

    CARRIED

6.4
Reallocation of Capital Budget (Water) and Capital Budget Policy Revision Request

This item has attachments.  

  • The following resolution was presented:

    FA2022-50
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Kirwan

    THAT the City of Greater Sudbury approves the reallocation of existing funding of $4,260,500 for various water capital projects as outlined in the report entitled “Reallocation of Capital Budget (Water) and Capital Budget Policy Revision Request” from the General Manager, Growth and Infrastructure presented at Finance and Administration Committee on August 9, 2022.

    Rules of Procedure

    A Recorded Vote was held:

    (Councillor Vagnini Abstained)

    YEAS: (11)Councillor Signoretti, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (1)Councillor Vagnini
    ABSENT: (1)Councillor Montpellier
    CARRIED (11 to 1)

    Proceed Past Three Hours

    THAT this meeting proceed past three hours.

    CARRIED BY TWO THIRDS MAJORITY


  • The following resolution was presented:

    FA2022-51
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Kirwan

    THAT the City of Greater Sudbury approves a revision to the Capital Budget Policy to allow the Chief Administrative Officer to transfer funds from existing capital projects with dedicated water and wastewater funding to fund other Council approved projects within the same asset class as outlined in the report entitled “Reallocation of Capital Budget (Water) and Capital Budget Policy Revision Request” from the General Manager, Growth and Infrastructure presented at Finance and Administration Committee on August 9, 2022.

    CARRIED

7.
Members' Motions

  

7.1
Request for Business Case to Reintroduce GOVA Service Along Dominion Drive and Elmview Drive

  

  • The following resolution was presented:

    FA2022-52
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Kirwan

    WHEREAS public transportation is an essential form of safe and reliable travel for residents to access vital services in the community;

    AND WHEREAS in 2019, through the Greater Sudbury Transit Action Plan: Better Routes, Better Schedules, Better Service, Greater Sudbury Transit was transformed into GOVA, which resulted in a more reliable and improved transit system;

    AND WHEREAS GOVA staff monitor transit routes, bus stops, and ridership levels in an effort to continuously improve the GOVA rider experience;

    AND WHEREAS the Hanmer/Val Therese area is one of the fastest growing areas of the City, with multiple multi-residential developments being constructed;

    AND WHEREAS Council for the City of Greater Sudbury approved the Valley East Twin pad project to be constructed along Elmview Drive; 

    AND WHEREAS Dominion Drive from MR80 to Elmview Drive, and Elmview Drive itself are designated collector roads;

    AND WHEREAS collector roads are routes often utilized by GOVA for ridership pickup & drop off;

    AND WHEREAS the COVID-19 pandemic forced a reduction in transit service levels nationwide;

    AND WHEREAS GOVA Staff performed a system review and analysis of pre-pandemic ridership levels on all 23 conventional transit routes;

    AND WHEREAS GOVA transit routes designated as having low pre-pandemic ridership were cancelled, this included the Route 105 Dominion Drive pattern;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to present a business case to re-introduce GOVA service along Dominion Drive and Elmview Drive for Council's consideration during the 2023 budget deliberations.

    CARRIED

8.
Correspondence for Information Only

  

9.
Addendum

  

No Addendum was presented.

10.
Civic Petitions 

  

No Petitions were submitted.

11.
Question Period

  

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

12.
Adjournment

  

Coucillor Jakubo moved to adjourn the meeting. Time: 12:11 p.m.

CARRIED

No Item Selected