City Council
Agenda

Tuesday, February 07, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Mayor Paul Lefebvre, Chair

 

4:00 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

6:00 p.m.  Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one (1) Labour Relations or Employee Negotiations Matters item regarding negotiations with CUPE in accordance with the Municipal Act, 2001, s. 239(2)(d).

4.

Recess

5.

Open Session

6.

Moment of Silent Reflection

7.

Roll Call

8.

Declarations of Pecuniary Interest and the General Nature Thereof

9.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. Council will then consider any resolution(s) emanating from the Closed Session.

10.

Matters Arising from Nominating Committee

10.1

January 30, 2023

Council will consider by way of one resolution, Nominating Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Deputy Mayor Sizer.

11.

Matters Arising from Planning Committee

11.1

February 6, 2023

Council will consider by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor Cormier, Chair, Planning Committee.

12.

Managers' Reports

12.1

Appointment to the Federation of Northern Ontario Municipalities

This report sets out the procedure for the appointment of Members of Council to be the City's representative(s) on the Board of the Federation of Northern Ontario Municipalities (FONOM) for the term ending November 14, 2026.

13.

By-laws

Draft by-laws are available for viewing a week prior to the meeting on the agenda. Approved by-laws are available on the City's website: https://www.greatersudbury.ca/city-hall/by-laws/ after passage.

The following by-laws will be read and passed:

13.1

By-laws 2023-15 to 2023-18

2023-15

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of February 7, 2023

2023-16

A By-law of the City of Greater Sudbury to amend By-law 2018-121 being a By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City of Greater Sudbury

This by-law updates certain appointments to reflect staff changes.

2023-17

A By-law of the City of Greater Sudbury to Amend By-law 2017-5 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Employees of the City

This by-law incorporates small housekeeping revisions to address matters as title changes for staff and programs.

2023-18

A By-law of the City of Greater Sudbury Authorize a Grant to the Youth Entertaining Sudbury (Y.E.S.) Theatre in Support of The Refettorio

Finance & Administration Committee Resolution #FA2021-90-A7

This by-law authorizes a one-time grant in support of capital costs associated with the construction of an open-air theatre approved in the 2022 Budget and replaces By-law 2022-24 to change the signing authority.

14.

Members' Motions

14.1

Request for Quarterly Report of Council and Committee Attendance

As presented by Councillor Lapierre

WHEREAS open government includes sharing information with residents in regard to municipal operations as well as the Mayor and Council themselves; 

AND WHEREAS an important function and duty of a Member of Council necessary to demonstrate responsible and accountable government involves attending and participating in City Council and Council Committee meetings regularly; 

AND WHEREAS attendance by Council Members at those meetings is documented by the Clerk in the minutes of those meetings, but the attendance records are not currently reflected in one consolidated document;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs the City Clerk to provide a quarterly report summary of attendance or partial attendance by Members of Council to all regular, closed, and special meetings of Council and its Committees on a City Council agenda, in a format to be determined by the City Clerk.

14.2

Request for Traffic Study at the Intersection of Labelle and Noel Streets

As presented by Councillor Lapierre:

WHEREAS the intersection at Labelle and Noel Streets in Hanmer is designated as an intersection where a yield sign is to be erected facing oncoming traffic travelling in the direction of travel west on Labelle Street;

AND WHEREAS local residents have identified that exiting their driveways is challenging at times because drivers often do not adhere to the yield sign;

AND WHEREAS residents who live in the area of the intersection have requested that the yield sign be replaced with a stop sign;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to undertake a traffic study at the intersection of Labelle and Noel Streets to determine whether a stop sign is warranted and that the results of that study be presented to the Operations Committee during the second quarter of 2023.

14.3

Request for Report Regarding Business Attraction Development and Retention

As presented by Councillor Parent:

WHEREAS the City of Greater Sudbury's Strategic Plan 2019-2027 includes Business Attraction, Development and Retention as one of its goals, which speaks to Council's priorities to foster economic activity within the private sector, with a focus on job creation and assessment growth;

AND WHEREAS this goal is advanced by supporting existing businesses, making municipal services efficient and accessible, facilitating partnerships with private industry, and hosting promotional activities to attract targeted sectors;

AND WHEREAS these initiatives make Greater Sudbury an attractive place to do business, signaling to new or existing local companies that we welcome businesses and enable them to thrive and that there is a local government that will support them;

AND WHEREAS the Greater Sudbury Chamber of Commerce outlined eight priorities in their 2022 Municipal Election Platform, seeking support from its municipal leaders to "support post pandemic recovery and create an environment that is conducive to new investment, talent attraction, and opportunity creation";

AND WHEREAS one of the priorities identified by the Greater Sudbury Chamber of Commerce and its members was the reduction of "red tape" at the municipal level, citing its commitment to "working with the business community and city staff to identify and reduce red tape at the municipal level, with support from all of Council";

AND WHEREAS the government of Ontario created the “Ministry of Red Tape Reduction” because red tape is a significant barrier to economic growth and innovation and less red tape leads to a stronger Ontario;

AND WHEREAS more streamlined processes for entrepreneurs to reduce costs and administrative burdens on Sudbury's business community, and initiatives such as a self-service tool to check the status of building permits to enhance the predictability of approval timelines have been suggested;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs the Chief Administrative Officer to collaborate and engage with the Greater Sudbury Chamber of Commerce to prepare a report to be presented to Council by the end of May 2023 outlining:

a)    A description of the challenges being experienced by their members and the business community as a whole; 
b)    An analysis of potential changes to regulations and policies that could resolve or minimize the impact of those challenges;
c)    The role of current municipal initiatives already underway to improve service delivery and access to services;
d)    Processes or initiatives that could be considered to further improve service delivery and access to services, and 
e)    Resource implications, if any, associated with implementing potential changes together with an estimate of the timing associated with the work.

14.4

Request for the Development of a Housing Supply Strategy

As  presented by Mayor Lefebvre:

1. That staff develop a “Housing Supply Strategy” by the fourth quarter of 2023 that includes work which can be undertaken during this term of City Council and is incorporated into the actions of the 2019-2027 Strategic Plan;
2. That, as part of the work to develop a Housing Supply Strategy, staff include the following:  
   1. An update on current initiatives to increase the supply of housing and, where appropriate, recommendations to enhance/change those initiatives to increase their effectiveness
   2. An illustration of all of the key stakeholders and inputs involved in creating new housing, and an evaluation the city’s role in addressing any gaps
   3. Best urban planning practices, including outlining the necessary infrastructure that will be needed to support sustainable growth; and
   4. Recommendations on how Greater Sudbury can help the province achieve its growth targets in the next decade by exploring policies that consider the following elements:
      1. Accommodating additional growth and density across the city, including an assessment of existing infrastructure and its capacity to support greenfield development and/or infill;
      2. Studying the conversion of employment lands in support of new mixed-use residential communities
      3. Protecting existing and building more market and affordable rental, as well as rent to own models
      4. Ensuring the right mix of housing stock, including family-sized units in new multi residential builds
      5. Incorporating Greater Sudbury’s Community Energy and Emissions Plan goals, as appropriate
      6. Demonstrating diversity, equity and inclusion principles
      7. Reviewing Greater Sudbury’s urban design guidelines, heritage standards, parking standards, parkland requirements and urban forestry policies to ensure they align with the priority of creating housing opportunities for a range of housing forms
      8. Working with post-secondary institutions to increase the availability of student housing
      9. A financing strategy that minimizes costs to existing taxpayers and considers financing tools readily available to municipalities such as area rating and user fees
      10. A governance model to help the city implement this strategy, once finalized, that includes representation from key stakeholders
   5. A framework that defines expectations for housing starts by land type and the key activities required to achieve the starts;
   6. Performance reporting that, not less than quarterly, enables Council to assess progress using key metrics such as:
      1. Inventory of serviced land
      2. Inventory of public land available for housing
      3. Units created
      4. Type of units created (ie B, 1,2,3BR)
      5. Affordable units
      6. Assisted and Supportive units
      7. Cycle time on approvals
      8. Yield of units per hectar
3. That a copy of this resolution and the plan, once finalized, be sent to the Premier, Minister of Municipal Affairs and Housing, northern MPPs, AMO, OBCM, and the Greater Sudbury Construction Association.

15.

Correspondence for Information Only

15.1

Asset Management Status Report

This report provides an update on the asset management planning activities to develop and implement plans and strategies to achieve the requirements of Ontario Regulation 588/17: Asset Management Planning for Municipal Infrastructure, and to help guide the City to optimize the lifecycle value of assets.

16.

Addendum

17.

Civic Petitions 

18.

Question Period

19.

Adjournment