Minutes

For the Audit Committee Meeting

Tuesday, May 23, 2023

4:30 P.m. - 5:30 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Fortin, 
• Councillor Lapierre, 
• Councillor McIntosh, 
• and Councillor Cormier 

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Joseph Nicholls, General Manager of Community Safety, 
• Marie Litalien, Director of Communications & Community Engagements, 
• Ron Foster, Auditor General, 
• Jim Lister, Manager of Accounting/Deputy Treasurer, 
• Christine Hodgins, Deputy City Clerk, 
• Sarah Moore, Legislative Compliance Coordinator, 
• Ashley Gosselin, Clerk's Services Assistant , 
• Regina Sgueglia, Clerk's Services Assistant, 
• and Srijana Rasaily, Clerk's Services Assistant 

Councillor McIntosh, In the Chair

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1.

Call to Order

The meeting commenced at 5:30 p.m.

2.

Roll Call

A roll call was conducted.

3.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

4.

Presentations

4.1

2022 Audit Findings Report

Derek D'Angelo, KPMG LLP, provided an electronic presentation regarding the 2022 Audit Findings Report for information only.

4.2

2022 Annual Financial Statements

Jim Lister, Manager of Accounting/Deputy Treasurer, provided an electronic presentation regarding the 2022 Annual Financial Statements. 

The following resolution was presented:

• AC2023-03
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves the Consolidated Financial Statements of the City of Greater Sudbury, the Financial Statements of the City of Greater Sudbury Sinking Fund, and the Financial Statements of the City of Greater Sudbury Trust Funds for the year ended December 31, 2022 as outlined in the report entitled “2022 Annual Financial Statements”, from the General Manager of Corporate Services, presented at the Audit Committee meeting on May 23, 2023. 

  CARRIED

5.

Managers' Reports

5.1

Audit of the 5-Year Review Process for Community Grants

The following resolution was presented:

• AC2023-04
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves the recommendations as outlined in the report entitled “Audit of the 5-Year Review Process for Community Grants”, from the Auditor General presented at the Audit Committee on May 23, 2023.

• Rules of Procedure 

  Councillor McIntosh presented the following amendment: 

  AC2023-04-A1
  Moved By Councillor McIntosh
  Seconded By Councillor Signoretti

  THAT the resolution be amended to include the following:

  "AND FURTHER THAT the annual financial information submission requirements be amended to include: 

  Annual Statements for all bank and investment accounts to be submitted by all grant recipients unless audited financial statements have been submitted."

  CARRIED

• The resolution as amended was presented: 

  AC2023-04
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  As Amended:

  THAT the City of Greater Sudbury approves the recommendations as outlined in the report entitled “Audit of the 5-Year Review Process for Community Grants”, from the Auditor General presented at the Audit Committee on May 23, 2023.

  AND FURTHER THAT the annual financial information submission requirements be amended to include: 

  Annual Statements for all bank and investment accounts to be submitted by all grant recipients unless audited financial statements have been submitted.  

  CARRIED

6.

Members' Motions

No Motions were presented.

7.

Correspondence for Information Only

7.1

2022 Year-End Operating Budget Variance Report

For Information Only. 

8.

Addendum

No Addendum was presented.

9.

Civic Petitions 

No Petitions were submitted.

10.

Question Period

No Questions were asked.

11.

Adjournment

• Councillor McIntosh moved to adjourn the meeting. Time: 6:04 p.m. 

  CARRIED