Minutes

For the Finance and Administration Committee Meeting

Monday, November 29, 2021

4:00 P.m. - 5:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Vagnini, 
• Councillor Montpellier, 
• Councillor McCausland, 
• Councillor Kirwan, 
• Councillor Lapierre, 
• Councillor Sizer, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Leduc, 
• Councillor Landry-Altmann, 
• Mayor Bigger, 
• and Councillor Jakubo

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Ed Stankiewicz, Executive Director of Finance, Assets and Fleet, 
• Steve Jacques, General Manager of Community Development, 
• Joseph Nicholls, General Manager of Community Safety, 
• Marie Litalien, Director of Communications & Community Engagements, 
• Ian Wood, Executive Director of Strategic Initiatives and Citizen Services, 
• Joanne Kelly, Director of Human Resources and Organizational Development, 
• Kelly Gravelle, Deputy City Solicitor, 
• Meredith Armstrong, Director of Economic Development, 
• Aaron Archibald, Director of Long Term Care Services, 
• Ron Foster, Auditor General, 
• Steve Facey, Manager of Financial Planning and Budgeting, 
• Eric Labelle, City Solicitor and Clerk, 
• Lisa Locken, Clerk's Services Assistant, 
• and Vickie Hartley, Clerks Services Assistant

Councillor Jakubo, In the Chair

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1.

Call to Order

The meeting commenced at 4:00 p.m.

2.

Roll Call

A roll call was conducted.

3.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

Rules of Procedure

Councillor Lapierre moved to alter the order of the agenda to deal with Members' Motions after presentations. Councillor Jakubo moved to alter the order of the agenda to move the Addendum after Members' Motions.

CARRIED BY TWO-THIRDS MAJORITY

Councillor Sizer arrived at 4:03 p.m.

4.

Presentations

4.1

Nickel District Conservation Authority (Conservation Sudbury) - 2022 Budget

Carl Jorgensen, General Manager of Conservation Sudbury and Steve Kaufman, Chairperson, Conservation Sudbury provided an electronic presentation regarding the Nickel District Conservation Authority (Conservation Sudbury) - 2022 Budget for information only.

4.2

Public Health Sudbury & Districts - 2022 Budget

Rene Lapierre, Chair, Board of Health for Public Health Sudbury and Districts, and Dr. Penny Sutcliffe, Medical Officer of Health / Chief Executive Officer, Public Health Sudbury & Districts provided an electronic presentation regarding their 2022 budget for information only.

Councillor Montpellier arrived at 4:38 p.m.

6.

Members' Motions

Rules of Procedure

Councillor Lapierre presented a motion regarding support for a staffing increase for long-term care homes and asked that notice be waived.

WAIVED BY TWO-THIRDS MAJORITY

The following resolution was presented:

• FA2021-78
  Moved By Councillor Lapierre
  Seconded By Councillor McCausland

  WHEREAS the Ministry of Long-Term Care committed to increase direct care time for residents and, to achieve that objective, is providing permanent funding to Long-term Care (LTC) Homes, known as the “Long-Term Care Staffing Increase Funding Policy”;

  AND WHEREAS $1.5 Million in new permanent funding for 2021-2022, will be provided to Pioneer Manor, such that the increased staff resources required to meet the objective of increased direct care time for residents will have no financial impact on the property tax levy;

  AND WHEREAS during the 2021 Budget, Council passed resolution FA2021-24-A24 to increase Personal Support Workers (PSW) and resolution FA2021-24-A28 to increase Registered Practical Nurses (RPN) from provincial long-term care funding with zero (0) net levy impact;

  THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury authorizes staff hiring to occur in accordance with the terms and conditions the “Long-Term Care Staffing Increase Funding Policy for LTC Homes”, where the funds to support hiring specified front-line professionals are provided by the province and, as such, have no property tax levy requirement;

  AND THAT staff undertake such hiring as required to increase direct care time for residents at Pioneer Manor, with regular reporting to Council about the results of this direction.

  CARRIED

• Rules of Procedure

  Councillor Leduc presented a notice of motion regarding a comparison of the compensation for the offices of Mayor and City Councillor's and asked that notice be waived.

  Rules of Procedure

  A Recorded Vote was held:

  YEAS: (13)

  Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger

  CARRIED (13 to 0)

• The following resolution was presented:

  FA2021-79
  Moved By Councillor Leduc

  WHEREAS compensation paid to members of Council for the City of Greater Sudbury has not been reviewed since 2006;

  THEREFORE BE IT RESOLVED that the Council for the City of Greater Sudbury direct staff, with the assistance of a third party consultant, to compare total compensation for the offices of Mayor and City Councillor with other Ontario single tier municipalities with a population over 100,000 residents and that the results together with recommendations for each respective office be provided to the Finance & Administration Committee during the first quarter of 2022, and that the costs be funded from the Human Resources Management Reserve Fund.

   

   
• FA2021-79-A1
  Moved By Councillor Sizer
  Seconded By Councillor McIntosh

  THAT the motion be amended to replace the reference to the "end of the first quarter of 2022" with "during the next term Council".

  CARRIED

• Rules of Procedure

  Councillor McCausland presented the following amendment:

  THAT the resolution be amended to include the following:

  "Remuneration for the mandated committee work and whether the role of the City Councillor should be considered a full-time position as well as other data points deemed necessary to provide a more comparable basis of analysis."

  Rules of Procedure

  Councillor Montpellier presented a friendly amendment to include "AND THAT staff look to strike a citizens panel to assist with directing this work." The friendly amendment was accepted by Councillor McCausland.
• Motion for Deferral

  Councillor McIntosh moved to defer this item until January 2022.

  Rules of Procedure

  A Recorded Vote was held:

  YEAS: (8)	Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, and Councillor Landry-Altmann
  NAYS: (5)	Councillor Vagnini, Councillor Kirwan, Councillor Cormier, Councillor Leduc, and Mayor Bigger

  CARRIED (8 to 5)

7.

Addendum

The following resolution was presented:

• FA2021-80
  Moved By Councillor Jakubo

  THAT the City of Greater Sudbury deals with the items o the Addendum to the Agenda at this time.

  Two-Thirds Majority Required to Deal with the Addendum

  CARRIED
• Proceed Past 7:00 p.m.

  Rules of Procedure

  A Recorded Vote was held:

  YEAS: (7)	Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, and Councillor Landry-Altmann
  NAYS: (6)	Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor Kirwan, Councillor Leduc, and Mayor Bigger

  CARRIED (7 to 6)

10.

Adjournment

Automatic adjournment at 7:07 p.m.

The following items were not dealt with at this meeting:

5.

Approval of Budget

5.1

Finalization of the 2022 Budget

8.

Civic Petitions 

No Petitions were submitted.

9.

Question Period

No Questions were asked.

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.