Minutes

For the Finance and Administration Committee Meeting

-
Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Vagnini, 
  • Councillor Montpellier, 
  • Councillor McCausland, 
  • Councillor Kirwan, 
  • Councillor Lapierre, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • Mayor Bigger, 
  • and Councillor Jakubo
City Officials
  • Ed Archer, Chief Administrative Officer, 
  • Kevin Fowke, General Manager of Corporate Services, 
  • Tony Cecutti, General Manager of Growth and Infrastructure, 
  • Ed Stankiewicz, Executive Director of Finance, Assets and Fleet, 
  • Steve Jacques, General Manager of Community Development, 
  • Joseph Nicholls, General Manager of Community Safety, 
  • Marie Litalien, Director of Communications & Community Engagements, 
  • Ian Wood, Executive Director of Strategic Initiatives and Citizen Services, 
  • Joanne Kelly, Director of Human Resources and Organizational Development, 
  • Kelly Gravelle, Deputy City Solicitor, 
  • Meredith Armstrong, Director of Economic Development, 
  • Jeff Pafford, Director of Leisure Services, 
  • Ron Foster, Auditor General, 
  • Brendan Adair, Director of Transit Services, 
  • Shawn Turner, Director of Assets and Fleet Services, 
  • Joe Rocca, Director of Infrastructure Capital Planning, 
  • Kris Longston, Director of Planning Services, 
  • Steve Facey, Manager of Financial Planning and Budgeting, 
  • Stefany Mussen, Manager of Corporate Security and By-law, 
  • Nick Najdenov, Capital Projects Coordinator, 
  • Cheryl Beam, Project Lead WWW Task Force, 
  • Eric Labelle, City Solicitor and Clerk, 
  • Lisa Locken, Clerk's Services Assistant, 
  • and Vickie Hartley, Clerks Services Assistant

Councillor Jakubo, In the Chair

1.
Call to Order
  

The meeting commenced at 4:00 p.m.

2.
Roll Call
  

A roll call was conducted.

3.
Declarations of Pecuniary Interest and the General Nature Thereof
  

None declared.

4.
Continuation of the Finance & Administration Committee Meeting
  

The following resolution was presented:

  • FA2021-90-A10
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Landry-Altmann

    THAT the 2022 Budget be amended to include the business case to “Construct the Paris-Notre Dame Bikeway from Wilma Street to Bridge of Nations”, as outlined on pages 282 to 284 of the 2022 Budget document.

    Subject to: 

    THAT the budget of $2,200,000 be funded from the Capital Financing Reserve Fund - General and replenished by the allocation to Active Transportation of $150,000 per year from 2022-2041, subject to the approval and receipt of federal funding. 

    CARRIED

    Councillor Signoretti arrived at 4:15 p.m.

    Councillor Vagnini arrived at 4:30 p.m.


  • The following resolution was presented:

    FA2021-90-A11
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor McIntosh

    THAT the 2022 Budget be amended to include the business case to “Construct the Valley East Twin Pad Multipurpose Sports Complex”, as outlined on pages 285 to 288 of the 2022 Budget document.

    Subject to the following conditions:

    • The approval of funding from senior levels of government totaling $20 million, reducing the municipal capital share to $9.2 million

    • That 4 ice pads be closed after construction is complete, including Raymond Plourde, Centennial, Capreol (Pad 1) and one additional pad recommended by staff

    AND THAT the operational savings from pad closures offset the debt repayment required, resulting in a net zero impact on the tax levy.

    AND THAT staff report back to the Community Services Committee in 2022 with a status update.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (11)Councillor Signoretti, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (2)Councillor Vagnini, and Councillor Montpellier
    CARRIED (11 to 2)

  • The following resolution was presented:

    FA2021-90-A12
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor McCausland

    WHEREAS the current Paramedic/ambulance garage at LEL has reached its capacity in storage deployment options;

    WHEREAS LEL is the Main central deployment location for Paramedics services including 911 emergency deployment, all Community Paramedic programs, the specialized field “argo” response vehicle, the major event ESU “Emergency Support Unit” as well as front line paramedic supervisors. 

    WHEREAS since 2018 Paramedic services have had enhancement funding for some of the programs noted above including additional equipment & vehicles;

    WHEREAS there is no longer the proper space to store all these additional vehicles & equipment; 

    WHEREAS many of the medications, patient care equipment, technology equipment should be indoors to prevent damage and ensure their proper life therefore leaving vehicles outside is not an option unless they are left idling to ensure proper temperatures inside the vehicle;

    WHEREAS CGS has adopted a CEEP plan as well as and anti-idling policy to help decrease our carbon footprint, and having to leave vehicles idling outside is not conducive to these policies; 

    THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury amends the 2022 budget resolution to include business case #8 on page 289 of the budget binder titled “Construction of a Garage Space at Lionel E. Lalonde”

    AND THAT the budget of $370,000 be funded from the Capital Financing Reserve Fund – Paramedic Services with a net levy impact of $6,250.00 for 2022. 

    CARRIED

  • The following resolution was presented:

    FA2021-90-A13
    Moved ByCouncillor McCausland
    Seconded ByCouncillor Jakubo

    THAT the 2022 Budget be amended to include the business case to convert parks lighting to LED, as outlined on pages 295 to 297 of the 2022 Budget document.

    Subject to:

    THAT the budget of $177,000 be funded from the Parks Reserve Fund for a 2022 net levy impact of $0;

    AND THAT the operational savings of $20,750 for 2022 and $40,500 for future years replenish the reserve fund from 2022 to 2026.

     

    CARRIED

  • The following resolution was presented:

    FA2021-90-A14
    Moved ByCouncillor Jakubo
    Seconded ByCouncillor Sizer

    THAT the 2022 Budget be amended to include the business case to “Install New Exterior Columbaria Wall Installations at Various Cemeteries”, as outlined on pages 298 to 300 of the 2022 Budget document with a zero net levy impact

    CARRIED

  • The following resolution was presented:

    FA2021-90-A15
    Moved ByCouncillor Landry-Altmann
    Seconded ByCouncillor Lapierre

    THAT the 2022 Budget be amended to include the business case for the “Reinstatement of Part Time Hours in By-Law Enforcement”, as outlined on pages 304 to 306 of the 2022 Budget document with a net levy impact of $287,540.

    CARRIED

    Recess

    At 5:50 p.m., the Committee recessed.

    Reconvene

    At 6:22 p.m., the Committee reconvened.


  • The following resolution was presented:

    FA2021-90-A16
    Moved ByCouncillor McCausland
    Seconded ByCouncillor McIntosh

    THAT the 2022 Budget be amended to include the business case to “Enhance Catchbasin Cleaning”, as outlined on pages 317 to 319 of the 2022 Budget document with a net levy impact of $198,333.

  • Rules of Procedure

    Councillor McIntosh presented a friendly amendment to add "subject to:  THAT the $99,166.50 be funded from the Capital Financing Reserve General Fund for a 2022 net levy impact of $99,166.50. The friendly amendment was accepted by Councillor McCausland.

    The resolution with the inclusion of the friendly amendment was presented:

    FA2021-90-A16
    Moved ByCouncillor McCausland
    Seconded ByCouncillor McIntosh

    THAT the 2022 Budget be amended to include the business case to “Enhance Catchbasin Cleaning”, as outlined on pages 317 to 319 of the 2022 Budget document with a net levy impact of $198,333;

    Subject to:

    THAT $99,166.50 be funded from the Capital Financing Reserve General Fund for a 2022 net levy impact of $99,166.50.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (12)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (1)Councillor Sizer
    CARRIED (12 to 1)

    Change of Chair

    At 6:50 p.m., Councillor Jakubo, vacated the chair.

    Councillor McIntosh, In the Chair


  • The following resolution was presented:

    FA2021-90-A17
    Moved ByCouncillor Landry-Altmann
    Seconded ByCouncillor McIntosh

    THAT the 2022 Budget be amended to include the business case to “Cleanup Flour Mill Silo Site for the Projection Lighting Display”, as outlined on pages 323 to 325 of the 2022 Budget.
    Subject to:

    THAT the budget of $110,000 be funded from the Capital Financing Reserve Fund – General for a 2022 net levy impact of $0.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (12)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (1)Councillor Sizer
    CARRIED (12 to 1)

    Change of Chair

    At 6:55 p.m., Councillor McIntosh, vacated the chair.

    Councillor Jakubo, In the Chair


  • The following resolution was presented:

    FA2021-90-A18
    Moved ByCouncillor McCausland
    Seconded ByCouncillor Jakubo

    THAT the 2022 Budget be amended to include the business case to create electronic content management (ECM) assessment and strategy, as outlined on pages 326 to 328 of the 2022 Budget document.
    Subject to:

    THAT the budget of $100,000 be funded from the Organizational Development Reserve for a 2022 net levy impact of $0. 

    CARRIED

  • The following resolution was presented:

    FA2021-90-A19
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Jakubo

    THAT the 2022 Budget be amended to include the business case to “Fund Rural and Northern Immigration Pilot Program Year 3”, as outlined on pages 329 to 332 of the 2022 Budget document.

    Subject to:

    THAT the budget of $96,182 be funded from the tax rate stabilization reserve for a 2022 net levy impact of $0. 

  • Rules of Procedure

    Councillor Sizer presented the following amendment:

    FA2021-90-A19-1
    Moved ByCouncillor Sizer
    Seconded ByMayor Bigger

    THAT the resolution be amended to remove "Subject to:

    THAT the budget of $96,182 be funded from the tax rate stabilization reserve for a 2022 net levy impact of $0."

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (2)Councillor Sizer, and Mayor Bigger
    NAYS: (10)Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor McIntosh, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann
    ABSENT: (1)Councillor Vagnini
    DEFEATED (2 to 10)

  • The resolution as amended was presented:

    FA2021-90-A19
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Jakubo

    THAT the 2022 Budget be amended to include the business case to “Fund Rural and Northern Immigration Pilot Program Year 3”, as outlined on pages 329 to 332 of the 2022 Budget document.

    Subject to:

    THAT the budget of $96,182 be funded from the tax rate stabilization reserve for a 2022 net levy impact of $0. 

     

     

    CARRIED

  • The following resolution was presented:

    FA2021-90-A20
    Moved ByCouncillor McCausland
    Seconded ByCouncillor Signoretti

    THAT the 2022 Budget be amended to include the business case for the “Hiring of a Film Officer Position”, as outlined on pages 333 to 335 of the 2022 Budget document with a net levy impact of $78,535.

    Subject to:

    That an annual report be brought to Council on the activities of the local film industry, that includes the number of films that year, tier of each film, number of shoot days, local film spend, number of local hires, hotel room nights, and other pertinent information to reflect the industry's community benefit.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A21
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor McCausland

    THAT the 2022 Budget be amended to include the following CEEP related business cases:

    “Development of an Urban Forest Master Plan”, as outlined on pages 336 to 338 of the 2022 Budget document with a one time cost of $60,000.

     “Development of a Transit Electric Bus System Assessment Needs Study & Implementation Plan” as outlined on pages 348 to 351 of the 2022 Budget document with a one time cost of $22,000

    AND THAT the budget of $82,000 be funded from the tax rate stabilization reserve for a 2022 net zero levy impact.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A22
    Moved ByCouncillor Leduc
    Seconded ByCouncillor McIntosh

    THAT the 2022 Budget be amended to include the business case for “Public Art Funding”, as outlined on pages 345 to 347 of the 2022 Budget document with a net levy impact of $25,000.

    Subject to:

    AND THAT any underspend in the funds be contributed to reserve at year-end.

    "THAT the budget of $15,000 for 2022 be funded from the Capital Financing Reserve Fund - General, including all future year impacts (totaling $45,000) as shown in the business case;

    AND THAT staff are directed to reallocate $10,000 per year from 2022-2025 from existing budgets, for a 2022 net levy impact of $0."

    AND THAT the word "reallocated" be removed from the last sentence.

  • The following resolution was presented:

    FA2021-90-A22-1
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Jakubo

    THAT the resolution be amended to remove:

    "THAT the budget of $15,000 for 2022 be funded from the Capital Financing Reserve Fund - General, including all future year impacts (totaling $45,000) as show in the business case;

    AND THAT staff are directed to reallocate $10,000 per year from 2022-2025 from existing budgets, for a 2022 net levy impact of $0."

    AND THAT the word "reallocated" be removed from the last sentence.

    CARRIED

  • The resolution as amended was presented:

    FA2021-90-A22
    Moved ByCouncillor Leduc
    Seconded ByCouncillor McIntosh

    As Amended:

    THAT the 2022 Budget be amended to include the business case for “Public Art Funding”, as outlined on pages 345 to 347 of the 2022 Budget document with a net levy impact of $25,000.

    Subject to:

    AND THAT any underspend in the funds be contributed to reserve at year-end.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A23
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Jakubo

    THAT the 2022 Budget be amended to include the business case for “Private Lead Water Services  Program”, as outlined on pages 352 to 354 of the 2022 Budget document with a zero net levy impact

     

    CARRIED

  • Motion to Adjourn.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (5)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor Kirwan, and Councillor Leduc
    NAYS: (8)Councillor McCausland, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
    DEFEATED (5 to 8)

    Recess

    At 8:58 p.m., the Committee recessed.

    Reconvene

    At 9:10 p.m., the Committee reconvened.


  • The following resolution was presented:

    FA2021-90-A24
    Moved ByCouncillor Leduc
    Seconded ByCouncillor Cormier

    THAT the 2022 Budget be amended to include the business case for “Minnow Lake Boardwalk Renovations”, as outlined on pages 6 to 8 of Appendix 1 to the Finalization of the 2022 Budget report with a zero net levy impact.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A25
    Moved ByCouncillor McCausland
    Seconded ByCouncillor Jakubo

    THAT the 2022 Budget be amended to include the business case for “On-Street Parking Fee Reduction”, as outlined on pages 9 to 10 of Appendix 1 to the Finalization of the 2022 Budget report with a net levy impact of $3,353.

    CARRIED

  • The following resolution was presented:

    FA2021-90-A26
    Moved ByCouncillor Kirwan
    Seconded ByCouncillor Landry-Altmann

    THAT the 2022 Budget be amended to include the business case for “Municipal Law Enforcement Officers for Housing, Transit, Parks and Downtown Facilities”, as outlined on pages 11 to 15 of Appendix 1 to the Finalization of the 2022 Budget report with a net levy impact of $192,803.

    CARRIED

9.
Adjournment
  

  • Councillor Landry-Altmann moved to adjourn the meeting. Time: 10:15 p.m.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (9)Councillor Vagnini, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (4)Councillor Signoretti, Councillor Montpellier, Councillor Jakubo, and Councillor Sizer
    CARRIED (9 to 4)

    Automatic adjournment at 10:16 p.m.

    The following items were not addressed at this meeting:


5.
Members' Motions
  

6.
Addendum
  

7.
Civic Petitions 
  

8.
Question Period
  

No Item Selected