Finance and Administrative Committee
Agenda

Tuesday, May 16, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Councillor McIntosh, Chair

 

* REVISED

 

4:00 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

6:00 p.m. Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

* Closed Session

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one addendum to deal with one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding non-union staff in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d).

4.

Recess

5.

Open Session

6.

Roll Call

7.

Declarations of Pecuniary Interest and the General Nature Thereof

8.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. The Committee will then consider any resolution(s) emanating from the Closed Session.

9.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

9.1

Routine Management Reports

9.1.1

Healthy Community Initiative Fund Applications – May 16, 2023

This report provides a recommendation regarding Healthy Community Initiative (HCI) funding requests. By-law 2018-129 requires Council’s approval for all eligible HCI Capital fund requests exceeding $10,000 and Grant requests exceeding $1,000

10.

Presentations

10.1

2023 CAO Performance Objectives and First Quarter Performance

This report describes the status of CAO performance objectives and corporate performance up to March 31, 2023.

11.

Managers' Reports

11.1

2023 Property Tax Policy

This report provides recommendations regarding the adoption of property tax policy decisions.

11.2

Multi-Year Budgeting

This report provides a recommendation regarding multi-year budgeting, a process that links long-term planning to budgeting for a service’s expenses and revenues for more than one year.

12.

Referred & Deferred Matters

12.1

Sudbury Multicultural & Folk Arts Association 2023 Business Case Review

This report summarizes the 2023 Business Case for funding for the Sudbury Multicultural & Folk Arts Association that was referred to the Finance & Administration Committee for further review following the 2023 Budget deliberations.

13.

Members' Motions

14.

Correspondence for Information Only

14.1

Results of 2022 Five-year Value for Money Review of Community Annual Grants

This report provides the results of the Council directed five-year value for money review of community annual grants initiated in 2022.

14.2

2023 Annual Grants

This report provides information regarding the annual allocations of grants to a variety of community groups and organizations, approved by Council as part of the 2023 budget process. The 2023 grants will be released subject to Council's approval of the applicable by-law.

14.3

Section 391 Charges as of December 31, 2022

This report provides an update regarding Section 391 charges collected up to December 31, 2022.

14.4

Payment-In-Lieu of Parkland (Parks Reserve Fund) – Treasurer’s Annual Financial Statement as of December 31, 2022

The Planning Act requires the City Treasurer to present an annual financial statement about the payment-in-lieu of parkland (Parks Reserve Fund). This report provides a 2022 financial statement of this reserve fund.

14.5

Development Charges – Treasurer’s Annual Statement as of December 31, 2022

This report provides information regarding Development Charges including a financial statement for development charges collected during 2022 along with reserve fund transactions and balances.

15.

Addendum

16.

Civic Petitions 

17.

Question Period

18.

Adjournment