Minutes

For the Finance and Administration Committee Meeting

-
Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Benoit, 
  • Councillor Brabant, 
  • Councillor Fortin, 
  • Councillor Parent, 
  • Councillor Lapierre, 
  • Councillor Labbee, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Landry-Altmann, 
  • and Mayor Lefebvre 
Absent
  • Councillor Leduc 
City Officials
  • Ed Archer, Chief Administrative Officer, 
  • Kevin Fowke, General Manager of Corporate Services, 
  • Joseph Nicholls, General Manager of Community Safety, 
  • Brendan Adair, Interim General Manager of Community Development , 
  • Joanne Kelly, Director of Human Resources and Organizational Development, 
  • Kelly Brooks, Director of Communications and Community Engagement, 
  • Meredith Armstrong, Director of Economic Development, 
  • Kris Longston, Director of Planning Services, 
  • Kelly Gravelle, Deputy City Solicitor, 
  • Ron Foster, Auditor General, 
  • Liisa Lenz, Manager of Financial Planning and Budgeting, 
  • Ed Landry, Senior Planner, 
  • Dawn Noel de Tilly, Chief of Staff, 
  • Brigitte Sobush, Manager of Clerk's Services/Deputy City Clerk, 
  • Regina Sgueglia, Clerk's Services Assistant, 
  • and Cassandra Pierobon, Clerk's Services Assistant 

Councillor McIntosh, In the Chair

1.
Call to Order

  

The meeting commenced at 4:00 p.m.

2.
Roll Call

  

A roll call was conducted prior to the commencement of moving into closed session.

3.
Closed Session

  

  • The following resolution was presented: 

    FA2024-28
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury moves to Closed Session to deal with one Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding a performance review and senior management roles in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d).

    CARRIED

    At 4:02 p.m., the Finance and Administration Committee moved into Closed Session.


4.
Recess

  

At 5:50 p.m., the Finance and Administration Committee recessed.

5.
Open Session

  

At 6:30 p.m., the Finance and Administration Committee commenced the Open Session.

6.
Roll Call

  

A roll call was conducted.

7.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

8.
Matters Arising from the Closed Session

  

Councillor Cormier, as Chair of the Closed Session, reported that the Committee met in Closed Session to deal with one Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding a performance review and senior management roles in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d). No direction or recommendation emanated from the meeting.

9.
Presentations

  

9.1
*Staffing Levels Report

This item has attachments.  

Councillor Landry-Altmann arrived at 6:35 p.m.

Kevin Fowke, General Manager of Corporate Services, provided an electronic presentation regarding requested information related to staffing levels. 

9.2
2024 CAO Performance Objectives and Third Quarter Performance

This item has attachments.  

Ed Archer, Chief Administrative Officer provided an electronic presentation regarding the status of CAO performance objectives and corporate performance to September 30, 2024 for information only.

10.
Managers' Reports

  

10.1
Strategic Core Areas Community Improvement Plan Application – 7 Pine Street

This item has attachments.  

  • The following resolution was presented:

    FA2024-29
    Moved ByCouncillor Cormier
    Seconded ByCouncillor Sizer

    THAT The City of Greater Sudbury approves the application for 7 Pine Street, Sudbury, and directs staff to prepare a by-law to authorize staff to enter into the required agreement;

    AND THAT the grant request costs of $324,260 be funded from the Tax Rate Stabilization Reserve – Uncommitted, as outlined in the report entitled “Strategic Core Areas Community Improvement Plan Application – 7 Pine Street”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee meeting of October 16, 2024.

  • Rules of Procedure

    Councillor Fortin moved to amend the resolution.

    At 7:55 p.m., Council recessed. 

    At 8:04 p.m., Council reconvened. 

    The following amendment was presented:

    FA2024-29-A1
    Moved ByCouncillor Fortin
    Seconded ByCouncillor Parent

    THAT the resolution be amended to change “the Tax Rate Stabilization Reserve – Uncommitted” to “the CIP fund”

    YEAS: (4)Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, and Councillor Labbee
    NAYS: (8)Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Mayor Lefebvre, Councillor Benoit, and Councillor Brabant
    ABSENT: (1)Councillor Leduc
    DEFEATED (4 to 8)

  • Rules of Procedure

    Councillor Lapierre moved to amend the resolution. 

    The following amendment was presented:

    FA2024-29-A2
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    THAT the resolution be amended to include the following paragraph at the end of the resolution:

    "AND THAT staff bring back a notification to council prior to the final payout of the CIP grant with suggestion(s), if available, for an alternate funding source to support the payment or an indication that the funding source approved in the original resolution continues to be appropriate."

    CARRIED

  • Rules of Procedure 

    Councillor McIntosh moved to waive reading of the resolution as amended.

    CARRIED

    The following main resolution as amended was presented:

    FA2024-29
    Moved ByCouncillor Cormier
    Seconded ByCouncillor Sizer

    As Amended:

    THAT The City of Greater Sudbury approves the application for 7 Pine Street, Sudbury, and directs staff to prepare a by-law to authorize staff to enter into the required agreement;

    AND THAT the grant request costs of $324,260 be funded from the Tax Rate Stabilization Reserve – Uncommitted, as outlined in the report entitled “Strategic Core Areas Community Improvement Plan Application – 7 Pine Street”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee meeting of October 16, 2024;

    AND THAT staff bring back a notification to council prior to the final payout of the CIP grant with suggestion(s), if available, for an alternate funding source to support the payment or an indication that the funding source approved in the original resolution continues to be appropriate.

    YEAS: (12)Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, Councillor Labbee, Mayor Lefebvre, Councillor Benoit, and Councillor Brabant
    ABSENT: (1)Councillor Leduc
    CARRIED (12 to 0)

10.2
Strategic Core Areas Community Improvement Plan Application – 30 Cedar Street

This item has attachments.  

  • The following resolution was presented:

    FA2024-30
    Moved ByMayor Lefebvre
    Seconded ByCouncillor Cormier

    THAT The City of Greater Sudbury approves the Application for 30 Cedar Street, Sudbury, and directs staff to prepare a by-law to authorize staff to enter into the required agreement;

    AND THAT the grant request costs of $1,717,500 be funded from the Tax Rate Stabilization Reserve - Uncommitted, as outlined in the report entitled “Strategic Core Areas Community Improvement Plan Application – 30 Cedar Street”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee Meeting of October 16, 2024.

  • Rules of Procedure

    Mayor Lefebvre moved to amend the resolution. 

    The following amendment was presented:

    FA2024-30-A1
    Moved ByMayor Lefebvre
    Seconded ByCouncillor Cormier

    THAT the resolution be amended to include the following wording at the end of the resolution as follows:

    AND THAT the Agreement include clauses making the grant payment subject to the following conditions:

    1. That occupancy be granted for the entire 83-unit residential component of the project to the satisfaction of the Chief Building Official;
    2. That a demolition permit for the “St.-Joseph’s Hospital” property at 641 Paris St. has been completed to the satisfaction of the Chief Building Official.

    AND THAT staff bring back a notification to council prior to the final payout of the CIP grant with suggestion(s), if available, for an alternate funding source to support the payment or an indication that the funding source approved in the original resolution continues to be appropriate.

    YEAS: (11)Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, Mayor Lefebvre, Councillor Benoit, and Councillor Brabant
    NAYS: (1)Councillor Labbee
    ABSENT: (1)Councillor Leduc
    CARRIED (11 to 1)

  • Rules of Procedure

    Councillor McIntosh moved to waive reading of the resolution as amended. 

    CARRIED

    The following main resolution as amended was presented:

    FA2024-30
    Moved ByMayor Lefebvre
    Seconded ByCouncillor Cormier

    As Amended:

    THAT The City of Greater Sudbury approves the Application for 30 Cedar Street, Sudbury, and directs staff to prepare a by-law to authorize staff to enter into the required agreement;

    AND THAT the grant request costs of $1,717,500 be funded from the Tax Rate Stabilization Reserve - Uncommitted, as outlined in the report entitled “Strategic Core Areas Community Improvement Plan Application – 30 Cedar Street”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee Meeting of October 16, 2024;

    AND THAT the Agreement include clauses making the grant payment subject to the following conditions:

    1. That occupancy be granted for the entire 83-unit residential component of the project to the satisfaction of the Chief Building Official;
    2. That a demolition permit for the “St.-Joseph’s Hospital” property at 641 Paris St. has been completed to the satisfaction of the Chief Building Official.

    AND THAT staff bring back a notification to council prior to the final payout of the CIP grant with suggestion(s), if available, for an alternate funding source to support the payment or an indication that the funding source approved in the original resolution continues to be appropriate.

    YEAS: (9)Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, Mayor Lefebvre, Councillor Benoit, and Councillor Brabant
    NAYS: (3)Councillor Parent, Councillor Fortin, and Councillor Labbee
    ABSENT: (1)Councillor Leduc
    CARRIED (9 to 3)

11.
Members' Motions

  

No Motions were presented.

12.
Correspondence for Information Only

  

13.
Addendum

  

No Addendum was presented.

14.
Civic Petitions 

  

No Petitions were submitted.

15.
Question Period

  

No Questions were asked.

16.
Adjournment

  

Councillor McIntosh moved to adjourn the meeting. Time: 9:17 p.m.

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