Finance and Administrative Committee
Agenda

Monday, July 10, 2023

2:30 P.m. - 3:30 P.m.

Tom Davies Square

Councillor McIntosh, Chair

 

1:00 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

2:30 p.m. Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one (1) Acquisition or Disposition of Land item regarding the Event Centre in accordance with the Municipal Act, 2001, par. 239(2)(b) and (c).

4.

Recess

5.

Open Session

6.

Roll Call

7.

Declarations of Pecuniary Interest and the General Nature Thereof

8.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. The Committee will then consider any resolution(s) emanating from the Closed Session.

9.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

9.1

Routine Management Reports

9.1.1

Healthy Community Initiative Fund Applications – July 10, 2023

This report provides a recommendation regarding Healthy Community Initiative (HCI) funding requests. By-law 2018-129 requires Council’s approval for all eligible HCI Capital fund requests exceeding $10,000 and Grant requests exceeding $1,000.

10.

Presentations

10.1

2023 CAO Performance Objectives and Second Quarter Performance

This report describes the status of CAO performance objectives and corporate performance up to June 30, 2023.

11.

Managers' Reports

11.1

Development Cost Sharing Application for a Center Left Turn Lane on the Kingsway and Road Improvements on Kitchener Avenue

This report provides a recommendation and background information with respect to a development cost sharing application to facilitate a proposed commercial development at 507 Kingsway by widening the Kingsway to provide a center left turn lane for access onto Kitchener Avenue. The application also includes boulevard and road rehabilitation and storm sewer improvements on Kitchener Avenue.

11.2

Population Projections Report

This report provides information regarding the City’s Population, Household and Employment Projections (the Projections) to 2051 based on data from the 2021 Census. The City of Greater Sudbury uses the Projections to inform financial, capital, service level and policy planning, including the upcoming development charges background study.

11.3

2023 Q1 Purchasing Contract Awards

This report provides a recommendation regarding a change to the City’s Contract Award reporting requirements. In addition, information has been provided for the Contract Awards $100,000 or greater awarded from January 1, 2023, to March 31, 2023, including previously omitted Contract Awards from past reporting periods.

12.

Referred & Deferred Matters

12.1

2024-2025 Budget Direction Report

This report provides recommendations regarding directions to guide staff in the preparation of the 2024-2025 business plan and budget.

13.

Members' Motions

14.

Correspondence for Information Only

14.1

Streamline Development Approvals Fund Update

This report provides information regarding the City of Greater Sudbury’s (CGS) Streamline Development Approval Fund (SDAF) initiative, which utilized Provincial funding to modernize, streamline, and accelerate residential development approvals.

14.2

2024 Development Charges Background Study and By-Law Update

This report provides an overview of development charges as well as the steps planned for the 2024 Development Charges Background Study and related by-law to be approved by City Council before June 30, 2024.

15.

Addendum

16.

Civic Petitions 

17.

Question Period

18.

Adjournment