Minutes

For the Finance and Administration Committee Meeting

-
Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Vagnini, 
  • Councillor Fortin, 
  • Councillor Parent, 
  • Councillor Lapierre, 
  • Councillor Labbee, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • and Mayor Lefebvre 
Absent
  • Councillor Montpellier 
City Officials
  • Ed Archer, Chief Administrative Officer, 
  • Kevin Fowke, General Manager of Corporate Services, 
  • Tony Cecutti, General Manager of Growth and Infrastructure, 
  • Marie Litalien, Director of Communications & Community Engagements, 
  • Ian Wood, Executive Director of Strategic Initiatives and Citizen Services, 
  • Meredith Armstrong, Director of Economic Development, 
  • Ron Foster, Auditor General, 
  • Aaron Archibald, Director of Long Term Care Services, 
  • Kris Longston, Director of Planning Services, 
  • Jim Lister, Manager of Accounting/Deputy Tresurer, 
  • Liisa Lenz, Manager of Financial Planning and Budget, 
  • Dawn Noel de Tilly, Chief of Staff, 
  • Brigitte Sobush, Manager of Clerk's Services/Deputy City Clerk, 
  • Ashley Gosselin, Clerk's Services Assistant , 
  • Regina Sgueglia, Clerk's Services Assistant, 
  • and Srijana Rasaily, Clerk's Services Assistant 

Councillor McIntosh, In the Chair

1.
Call to Order

  

The meeting commenced at 1:04 p.m.

2.
Roll Call

  

A roll call was conducted prior to the commencement of moving into closed session.

3.
Closed Session

  

  • The following resolution was presented:

    FA2023-43
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one (1) Acquisition or Disposition of Land item regarding the Event Centre in accordance with the Municipal Act, 2001, par. 239(2)(b) and (c).

    CARRIED

    At 1:05 p.m., the Finance and Administration Committee moved into Closed Session.


4.
Recess

  

At 2:31 p.m., the Finance and Administration Committee recessed.

5.
Open Session

  

At 2:50 p.m., the Finance and Administration Committee commenced the Open Session.

6.
Roll Call

  

A roll call was conducted.

7.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

Rules of Procedure

Councillor McIntosh moved to alter the order of the agenda to deal with item 15. Addendum, prior to item 10. Presentations. 

CARRIED BY TWO-THIRDS MAJORITY 

8.
Matters Arising from the Closed Session

  

Councillor Cormier, as Chair of the Closed Session, reported that the Committee met in Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one (1) Acquisition or Disposition of Land item regarding the Event Centre in accordance with the Municipal Act, 2001, par. 239(2)(b) and (c). One direction was given to staff with respect to the matter in question.

9.
Consent Agenda

  

The following resolution was presented:

  • FA2023-44
    Moved ByCouncillor Cormier
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury approves Consent Agenda items 9.1.1.

    CARRIED

9.1
Routine Management Reports

  

The following is the consent agenda item:

9.1.1
Healthy Community Initiative Fund Applications – July 10, 2023

This item has attachments.  
  • FA2023-45
    Moved ByCouncillor Cormier
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – July 10, 2023”, from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on July 10, 2023;

    AND THAT the City of Greater Sudbury directs staff to present a by-law to authorize the grants recommended in the report.

    CARRIED

15.
Addendum

  

Rules of Procedure

The Committee agreed by two-thirds majority to deal with the Addendum.

  • The following resolution was presented:

    FA2023-46
    Moved ByCouncillor Leduc
    Seconded ByCouncillor Sizer

    THAT the City of Greater Sudbury approves the Contract Award for the Construction of the Pioneer Manor Bed Redevelopment with M. Sullivan & Son Ltd for a Contract Price in the amount of $80,460,000, in accordance with the terms and conditions of the Bid Solicitation and the Ministry of Long-Term Care Development Agreement requirements, from the General Manager of Community Development, as presented at the Finance and Administration Committee meeting on July 10, 2023;

    AND THAT the total project budget be approved in the amount of $92,972,553 which is an overall increase of $29,092,553;

    AND THAT staff be directed to bring back a financing plan for the $15,674,873 in late September or October of this year.

    CARRIED

10.
Presentations

  

11.
Managers' Reports

  

11.1
Development Cost Sharing Application for a Center Left Turn Lane on the Kingsway and Road Improvements on Kitchener Avenue

This item has attachments.  

  • The following resolution was presented:

    FA2023-47
    Moved ByCouncillor Leduc
    Seconded ByCouncillor Sizer

    THAT the City of Greater Sudbury approves the Development Cost Sharing Application by Bluerock 507 Kingsway Inc. for the widening of the Kingsway from Argyle Avenue to approximately 26 m east of the intersection of Kitchener Avenue to provide a centre left turn lane onto Kitchener Avenue, subject to parameters outlined in the report entitled “Development Cost Sharing Application for a Center Left Turn Lane on the Kingsway and Road Improvements on Kitchener Avenue” , from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee meeting on July 10, 2023;

    AND THAT the City of Greater Sudbury approves the Development Cost Sharing Application by Bluerock 507 Kingsway Inc. for the rehabilitation of Kitchener Avenue from the Kingsway to the southerly limits of Kitchener Avenue, including 46m of storm sewer upgrades along the east side of Kitchener Avenue, but excluding the westerly boulevard restoration;

    AND THAT the General Manager of Growth and Infrastructure be directed to negotiate and enter into a Cost Sharing Agreement with Bluerock 507 Kingsway Inc.;

    AND THAT the City’s portion of the Cost Sharing of up to $714,000 be funded from the 2024 Budget.

    CARRIED

11.2
Population Projections Report

This item has attachments.  

Kris Longston, Director of Planning Services presented an electronic presentation regarding the Population Projection Report, for information only.

11.3
2023 Q1 Purchasing Contract Awards

This item has attachments.  

  • The following resolution was presented: 

    FA2023-48
    Moved ByCouncillor Cormier
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury approves the recommended changes to the Contract Award Report as outlined in the report entitled “2023 Q1 Purchasing Contract Awards” from the General Manager of Corporate Services, presented at the Finance and Administration Committee meeting on July 10, 2023;

    AND THAT the City of Greater Sudbury directs Staff to update By-law 2014-1 Purchasing By-Law as recommended in the report.

    CARRIED

12.
Referred & Deferred Matters

  

12.1
2024-2025 Budget Direction Report

This item has attachments.  

  • The following resolution was presented:

    FA2023-49
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT Staff be directed to schedule budget deliberations for the Finance and Administration Committee during the daytime commencing at 9:30 am on days identified in Appendix A 2024 Budget Schedule.

  • Rules of Procedure

    Councillor McIntosh presented the following amendment:

    FA2023-49-A1
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the resolution be amended to replace the wording after the word “commencing” with “at 1:00 p.m. on December 18, 2023 and at 9:30 a.m. on December 19, 2023.”

    CARRIED

  • Rules of procedure

    With the concurrence of the Committee, the reading of the resolution was waived.

    The resolution as amended was presented:

    FA2023-49
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    As Amended:

    THAT staff be directed to schedule budget deliberations for the Finance and Administration Committee during the daytime commencing at 1:00 p.m. on December 18, 2023 and at 9:30 a.m. on December 19, 2023.

    CARRIED

13.
Members' Motions

  

No Motions were presented.

14.
Correspondence for Information Only

  

16.
Civic Petitions 

  

No Petitions were submitted.

17.
Question Period

  

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

Councillor Leduc departed at 3:57 p.m.

18.
Adjournment

  

Councillor McIntosh moved to adjourn the meeting. Time: 3:58 p.m.

CARRIED

No Item Selected