Minutes

For the City Council Meeting

Tuesday, September 26, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Vagnini, 
• Councillor Montpellier, 
• Councillor Fortin, 
• Councillor Parent, 
• Councillor Lapierre, 
• Councillor Labbée, 
• Councillor Sizer, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Leduc, 
• Councillor Landry-Altmann, 
• and Mayor Lefebvre 

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Steve Jacques, General Manager of Community Development, 
• Marie Litalien, Director of Communications & Community Engagements, 
• Ian Wood, Executive Director of Strategic Initatives and Citizen Services, 
• Meredith Armstrong, Director of Economic Development, 
• Kelly Gravelle, Deputy City Solicitor, 
• Ron Foster, Auditor General, 
• Kris Longston, Director of Planning Services, 
• Tyler Campbell, Director of Children & Social Services, 
• Gail Spencer, Manager, Housing Stability & Home, 
• Dawn Noel de Tilly, Chief of Staff, 
• Eric Labelle, City Solicitor and Clerk, 
• Regina Sgueglia, Clerk's Services Assistant, 
• and Srijana Rasaily, Clerk's Services Assistant 

His Worship Mayor Paul Lefebvre, In the Chair

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1.

Call to Order

The meeting commenced at 4:00 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

• The following resolution was presented:

  CC2023-223
  Moved By Mayor Lefebvre
  Seconded By Councillor Sizer

  THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Security of Municipal Property item regarding the City's information technology systems and data, one (1) Acquisition or Disposition of Land regarding the Event Centre and one (1) Information Supplied in Confidence (Competitive Position/Negotiations) regarding City of Greater Sudbury Community Development Corporation in accordance with the Municipal Act, 2001, par. 239(2)(a), (c) and (i).

  CARRIED

  At 4:02 p.m., Council moved into Closed Session.

  
  

4.

Recess

At 6:06 p.m., Council recessed.

5.

Open Session

At 6:41 p.m., Council commenced the Open Session.

6.

Moment of Silent Reflection

Those present at the meeting observed a moment of silent reflection.

7.

Roll Call

A roll call was conducted.

8.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

9.

Community Delegations

9.1

ACFO du Grand Sudbury

Joanne Gervais, General Director, ACFO and Serge Dupuis, Historian Consultant, University of Laval, provided the presentation regarding funding that ACFO was awarded from FEDNOR in order to commission a study on bilingualism and the French services or lack of services available to residents of the City of Greater Sudbury.

10.

Matters Arising from the Closed Session

Deputy Mayor Sizer, Chair of the Closed Session, reported that Council met in Closed Session to deal one Security of Municipal Property item regarding the City's information technology systems and data, one Acquisition or Disposition of Land regarding the Event Centre in accordance with the Municipal Act, 2001, par. 239(2)(a) and (c). One Information Supplied in Confidence (Competitive Position/Negotiations) item regarding City of Greater Sudbury Community Development Corporation was not discussed and will be included on a subsequent agenda.

11.

Matters Arising from Operations Committee

11.1

September 18, 2023

Councillor Signoretti, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee meeting of September 18, 2023.

The resolutions for the September 18, 2023 Operations Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented: 

  CC2023-224
  Moved By Councillor Signoretti
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury approves Operations Committee resolutions OP2023-30 to OP2023-34 from the meeting of September 18, 2023.

  CARRIED

12.

Matters Arising from Community and Emergency Services Committee

12.1

September 18, 2023

Councillor Lapierre, as Chair of the Community  and Emergency Services Committee, reported on the matters arising from the Community and Emergency Services Committee meeting of September 18, 2023.

The resolutions for the September 18, 2023 Community and Emergency Services Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented: 

  CC2023-225
  Moved By Councillor Lapierre
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury approves Community and Emergency Services Committee resolutions CES2023-12 to CES2023-14 from the meeting of September 18, 2023.

  CARRIED

• Resolution CES2023-15 was dealt with separately as it was the subject of a tied vote at Committee.

  CC2023-226
  Moved By Councillor McIntosh
  Seconded By Councillor Sizer

  WHEREAS Healthy Community Initiative capital funds support ward-based projects on municipal property in alignment with the City’s Parks, Open Space and Leisure Master Plan and other City policies; 

  AND WHEREAS City Council’s 2018 budget decision to finance a citywide playground revitalization project worth $2.3 million using an ongoing annual contribution of $150,000 from Healthy Community Initiative funds showed a way these funds could be applied to meet important community needs that would otherwise remain unaddressed; 

  AND WHEREAS each year, just over $500,000 is included in the budget for Healthy Community Initiative capital projects; 

  AND WHEREAS the City’s Parks, Open Space and Leisure Master Plan includes several examples of ward and neighbourhood level candidate projects that improve parks and recreation spaces across the city that are currently unfunded; 

  AND WHEREAS ongoing efforts to address known, long-standing infrastructure renewal needs create a condition where access to limited capital funds increases the risk such ward and neighborhood level candidate projects will remain unfunded; 

  AND WHEREAS investment in infrastructure to support community recreation with a focus on quality of life is a priority in City Council’s 2019-2027 Strategic Plan;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to provide a report at the November, 2023  Community & Emergency Services Committee with recommendations leading to the identification of neighbourhood-based parks and recreation improvements that could be funded by Healthy Community Initiative capital funding for the budget years 2024-2027, and that are informed by:

  a)    Legislative requirements, such as the Accessibility for Ontarians with Disabilities Act
  b)    Parks, Open Space & Leisure Master Plan recommendations
  c)    Asset condition and related risk assessments
  d)    Climate change adaptation plans 
  e)    Examples from Greater Sudbury’s benchmarking partners or other communities that could be adapted for use in our community.

  YEAS: (5)	Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, and Councillor Landry-Altmann
  NAYS: (8)	Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor Leduc, Councillor Parent, Councillor Fortin, Councillor Labbée, and Mayor Lefebvre

  DEFEATED (5 to 8)

13.

Matters Arising from Audit Committee

13.1

September 19, 2023

Councillor McIntosh, as Chair of the Audit Committee, reported on the matters arising from the Audit Committee meeting of September 19, 2023.

The resolutions for the September 19, 2023 Audit Committee Meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2023-227
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves Audit Committee resolutions AC2023-07 to AC2023-08 from the meeting of September 19, 2023.

  CARRIED

14.

Matters Arising from Finance and Administration Committee

14.1

September 19, 2023

Councillor McIntosh, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee meeting of September 19, 2023.

The resolutions for the September 19, 2023 Finance and Administration Committee meeting can be found at:https://www.greatersudbury.ca/agendas 

• The following resolution was presented:

  CC2023-228
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves the Finance and Administration Committee resolutions FA2023-50 to FA2023-56 from the meeting of September 19, 2023.

  CARRIED

15.

Matters Arising from Hearing Committee

15.1

September 25, 2023

Councillor Signoretti, as Chair of the Hearing Committee, reported on the matters arising from the Hearing Committee meeting of September 25, 2023.

There were no resolutions that emanated from this meeting. 

16.

Matters Arising from Planning Committee

16.1

September 25, 2023

Councillor Cormier, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of September 25, 2023.

The resolutions for the Sepember 25, 2023 Planning Committee meeting can be found at: https://www.greatersudbury.ca/agendas

Councillor Vagnini departed at 8 p.m.

• The following resolution was presented: 

  CC2023-229
  Moved By Councillor Cormier
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury approves Planning Committee resolutions PL2023-121 to PL2023-122 from the meeting of September 25, 2023.

  CARRIED

• Councillor McIntosh requested that Planning Committee resolution PL2023-123 be pulled and dealt with separately.

  CC2023-230
  Moved By Councillor Lapierre
  Seconded By Councillor Leduc

  As Amended:

  That the City of Greater Sudbury approves the application by 11415573 Canada Inc. to amend Zoning By-law 2010-100Z by changing the zoning classification from “FD”, Future Development to “R3-1 Special”, Medium Density Residential Specials on lands described as Part of PIN 73475-0701, Parts 3 & 4, Plan 53R-14815 in Lot 5, Concession 5, Township of Broder, as outlined in the report entitled “Algonquin Road, Sudbury – Stage 2”, from the General Manager of Growth and Infrastructure, presented at the Planning Committee meeting on September 25, 2023, subject to the following conditions:

  1. That the amending by-law includes the following site-specific provisions;

  (a) The only permitted uses shall be a retirement home, related accessory uses, and uses permitted in all zones under Section 4.40;

  (b) The maximum building height shall be six (6) storeys and 21 metres, as measured from all building elevations;

  (c) Planting strips shall be provided as follows:

  (i) A minimum 17 metre-wide natural vegetative buffer shall be retained along the easterly lot line; and,

  (ii) The planting strip along the southerly year yard may be reduced to a width of 1.3 metres in conjunction with an opaque fence;

  (d) A Holding symbol which shall not be removed by the City of Greater Sudbury until the following condition has been addressed:

  (i) A stormwater management report has been submitted to the satisfaction of the General Manager of Growth and Infrastructure and Conservation Sudbury (NDCA).

  Until such time as the H symbol has been removed, the only permitted uses shall be those legally existing on the date that the amending by-law comes into effect.

  DEFERRED

17.

Consent Agenda

• The following resolution was presented:

  CC2023-231
  Moved By Councillor Sizer
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury approves Consent Agenda items 17.1.1 to 17.1.5.

  CARRIED

  The following are the Consent Agenda items:

  
  

17.1

Adoption of Minutes

17.1.1

Operations Committee Minutes of August 14, 2023

• CC2023-232
  Moved By Councillor Sizer
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury adopts Operations Committee meeting minutes of August 14, 2023. 

  CARRIED

17.1.2

Community and Emergency Services Committee Minutes of August 14, 2023

• CC2023-233
  Moved By Councillor Sizer
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury adopts Community and Emergency Services Committee meeting minutes of August 14, 2023.

  CARRIED

17.1.3

Planning Committee Minutes of August 14, 2023

• CC2023-234
  Moved By Councillor Sizer
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of August 14, 2023.

  CARRIED

17.1.4

Nominating Committee Minutes of August 15, 2023

• CC2023-235
  Moved By Councillor Sizer
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury adopts Nominating Committee meeting minutes of August 15, 2023.

  CARRIED

17.1.5

Hearing Committee Minutes of August 15, 2023

• CC2023-236
  Moved By Councillor Sizer
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury adopts Hearing Committee meeting minutes of August 15, 2023.

  CARRIED

18.

Managers' Reports

18.1

Cultural Hub at Tom Davies Square and Junction East Update

For Information Only.

18.2

Greater Sudbury Event Centre Update and Future Direction

• Mayor Lefebvre presented the following amendment:

  CC2023-237-A1
  Moved By Councillor Signoretti
  Seconded By Councillor Labbée

  THAT Resolution 1 be amended by deleting the text in full and replacing it with the following:

  THAT the City of Greater Sudbury directs staff to further explore both the Renovation and the New Build Options described in the report entitled “Greater Sudbury Event Centre Update and Future Direction”, presented by the CAO on September 26, 2023, with an estimated cost of up to $200,000 and funding provided by the Event Centre Project budget, and

  FURTHER, THAT staff be directed to produce a report in March 2024 with the following components:

  1. The results of the analysis on the current Sudbury Community Arena recommended in the September 26, 2023, report.
  2. A recommended process and timeline for the design and construction of a renovated facility as part of the redevelopment of the South District that mitigates any impact on current tenants.
  3. A recommended process to construct and open a new build facility in 2027/2028.
  4. An initial evaluation of the potential of both options described in b) and c) to attract complementary investment as part of a larger redevelopment of the South District.
  5. An estimated budget to complete each project option, based on City Council's 2017 list of required features for a new event centre, along with options for enhancements or reductions.
  6. A potential financing plan for both options.
  CARRIED

• The resolution as amended was presented:

  CC2023-237
  Moved By Councillor Signoretti
  Seconded By Councillor Labbée

  As Amended:

  THAT the City of Greater Sudbury directs staff to further explore both the Renovation and the New Build Options described in the report entitled “Greater Sudbury Event Centre Update and Future Direction”, presented by the CAO on September 26, 2023, with an estimated cost of up to $200,000 and funding provided by the Event Centre Project budget, and

  FURTHER, THAT staff be directed to produce a report in March 2024 with the following components:

  1. The results of the analysis on the current Sudbury Community Arena recommended in the September 26, 2023, report.
  2. A recommended process and timeline for the design and construction of a renovated facility as part of the redevelopment of the South District that mitigates any impact on current tenants.
  3. A recommended process to construct and open a new build facility in 2027/2028.
  4. An initial evaluation of the potential of both options described in b) and c) to attract complementary investment as part of a larger redevelopment of the South District.
  5. An estimated budget to complete each project option, based on City Council's 2017 list of required features for a new event centre, along with options for enhancements or reductions.
  6. A potential financing plan for both options.
  CARRIED

19.

By-laws

The following resolution was presented:

• CC2023-238
  Moved By Councillor Signoretti
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury read and pass By-law 2023-148 to By-law 2023-152.

  CARRIED

19.1

By-laws 2023-148 to 2023-152

The following are the by-laws:

2023-148

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of September 26, 2023

2023-149

A By-law of the City of Greater Sudbury to Amend By-law 2003-209 being a By-law of the City of Greater Sudbury to Adopt an Alcohol Risk Management Policy

Refer to Report under Correspondence for Information Only - City Council Agenda for August 15, 2023

2023-150

A By-law of the City of Greater Sudbury to Amend By-law 2015-87 being a By-Law of the City of Greater Sudbury to Create the Position of Chief Administrative Officer

This amending by-law delegates authority to the CAO to adjust pay structures of most non-union staff.

2023-151

A By-law of the City of Greater Sudbury to Close Part of Old Wanup Road, Wanup legally described as PIN 73470-0605(LT), Parts 1 and 2, Plan 53R-21681, City of Greater Sudbury

This by-law closes an abandoned road to make the lands available for sale.

2023-152

A By-law of the City of Greater Sudbury to Authorize the sale of the Part of Old Wanup Road, Wanup legally described as PIN 73470-0605(LT), Parts 1 and 2, Plan 53R-21681, City of Greater Sudbury to Timothy Desjardins and Chenelle Teahen

Planning Committee Resolution #PL2023-60

20.

Members' Motions

20.1

Request for Strategy to End Homelessness in Greater Sudbury by 2030

• The following resolution was presented:

  CC2023-239
  Moved By Councillor Parent
  Seconded By Councillor Fortin

  WHEREAS in 2019 Canada passed the National Housing Strategy Act which states “Housing is essential to the inherent dignity and well-being of a person to building sustainable and inclusive communities”;

  AND WHEREAS the National Alliance to End Homelessness reports there is a large and growing evidence base demonstrating that Housing First is an effective solution to Homelessness, Housing First being a homeless assistance approach that prioritizes providing permanent housing to people experiencing homelessness, thus ending their homelessness, and serving as a platform upon which they can improve their quality of life;

  AND WHEREAS the City of Greater Sudbury currently spends millions of dollars on shelters and other related services to support persons experiencing homelessness;

  Whereas issues arising from homelessness can have a negative impact on communities with a higher rate of persons experiencing homelessness;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that Community Development staff draft a strategy that will provide a road map to end homelessness in the City of Greater Sudbury by 2030, which strategy will include financial and staffing requirements to transition services from temporary shelters to transitional and permanent supported housing, to be presented to City Council by the end of the first quarter of 2024.

  CARRIED

21.

Addendum

No Addendum was presented.

22.

Civic Petitions 

Councillor Lapierre submitted a petition to the City Clerk which will be forwarded to the General Manger of Community Development. The petition is regarding Reinstate New Bus Stop(s) on Elmview Drive.

23.

Question Period

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

24.

Adjournment

Mayor Lefebvre moved to adjourn the meeting. Time: 9:49 p.m.

CARRIED