Minutes

For the City Council Meeting

Monday, May 29, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Vagnini, 
• Councillor Montpellier, 
• Councillor Fortin, 
• Councillor Parent, 
• Councillor Lapierre, 
• Councillor Labbée, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Landry-Altmann, 
• and Mayor Lefebvre 

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Steve Jacques, General Manager of Community Development, 
• Joseph Nicholls, General Manager of Community Safety, 
• Marie Litalien, Director of Communications & Community Engagement, 
• Ian Wood, Executive Director of Strategic Initatives and Citizen Services, 
• Meredith Armstrong, Director of Economic Development, 
• David Shelsted, Director of Engineering Services, 
• Eric Labelle, City Solicitor and Clerk, 
• Ashley Gosselin, Clerk's Services Assistant , 
• Regina Sgueglia, Clerk's Services Assistant, 
• and Srijana Rasaily, Clerk's Services Assistant 

His Worship Mayor Paul Lefebvre, In the Chair

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1.

Call to Order

The meeting commenced at 4:00 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

• The following resolution was presented:

  CC2023-108
  Moved By Mayor Lefebvre
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one (1) Labour Relations or Employee Negotiations item regarding collective bargaining in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d).

  CARRIED

  At 4:02 p.m., Council moved into Closed Session.

  
  

4.

Recess

At 5:00 p.m., Council recessed.

5.

Open Session

At 6:00 p.m., Council commenced the Open Session.

6.

Moment of Silent Reflection

Those present at the meeting observed a moment of silent reflection.

7.

Roll Call

A roll call was conducted.

8.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

9.

Matters Arising from the Closed Session

Deputy Mayor Landry-Altmann, Chair of the Closed Session, reported that Council met in Closed Session to deal with one (1) Personal Matters (Identifiable Individuals(s)) item regarding a performance review and one (1) Labour Relations or Employee Negotiations item regarding collective bargaining in accordance with the Municipal Act, 2011, par. 239(2)(b) and (d). 

10.

Matters Arising from Operations Committee

10.1

May 15, 2023

Councillor Signoretti as Chair of the Operations Committee, reported on the matters arising from the Operations Committee meeting of May 15, 2023.

The resolutions for the May 15, 2023 Community Services Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2023-109
  Moved By Councillor Signoretti
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury approves Operations Committee resolutions OP2023-09 to OP2023-11 from the meeting of May 15, 2023.

  CARRIED

11.

Matters Arising from Community and Emergency Services Committee

11.1

May 15, 2023

Councillor Lapierre, as Chair of the Community and Emergency Services Committee, reported on the matters arising from the Community and Emergency Services Committee meeting of May 15, 2023.

No resolutions emanated from this meeting.

12.

Matters Arising from Finance and Administration Committee

12.1

May 16, 2023

Councillor McIntosh, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee meeting of May 16, 2023.

The resolutions for the May 16, 2023 Finance and Administration Committee meeting can be found at:https://www.greatersudbury.ca/agendas 

• The following resolution was presented:

  CC2023-110
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves the Finance and Administration Committee resolutions FA2023-25 to FA2023-32 from the meeting of May 16, 2023.

  CARRIED

13.

Matters Arising from Nominating Committee

13.1

May 23, 2023

Councillor Landry-Altmann, as Chair of the Nominating Committee, reported on the matters arising from the Nominating Committee meeting of May 23, 2023.

The resolutions for the May 23, 2023 Nominating Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented: 

  CC2023-111
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves Nominating Committee resolutions NC2023-14 to NC2023-16 from the meeting of May 23, 2023.

  CARRIED

14.

Matters Arising from Planning Committee

14.1

May 29, 2023

Councillor Cormier, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of May 29, 2023.

The resolutions for the May 29, 2023 Planning Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2023-112
  Moved By Councillor Cormier
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury approves Planning Committee resolutions PL2023-80 to PL2023-84 from the meeting of May 29, 2023.

  CARRIED

15.

By-laws

• The following resolution was presented:

  CC2023-113
  Moved By Councillor Montpellier
  Seconded By Councillor Fortin

  THAT the City of Greater Sudbury read and pass By-law 2023-78 to By-law 2023-92Z.

  CARRIED

  The following are the by-laws:

  
  

15.1

By-laws 2023-78 to 2023-92Z

2023-78

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Special Meetings of May 9, 2023, May 11, 2023 and May 16, 2023, and its Regular Meeting of May 29, 2023

2023-79

A By-law of the City of Greater Sudbury to Deem Lots 40 and 41 on Plan 53M-1211 not to be Lots on a Plan of Subdivision for the Purposes of Section 50(3) of the Planning Act

Planning Committee Resolution #PL2023-63

This by-law provides for Lots 40 and 41 on registered Plan of Subdivision 53M-1211 be deemed not to be lots within a registered Plan of Subdivision.

2023-80

A By-law of the City of Greater Sudbury to Amend By-law 2019-50 being a By-law of the City of Greater Sudbury to Establish Procedures for the City of Greater Sudbury

City Council Resolutions #CC2023-86, #CC2023-87 and #CC2023-91

This by-law implements changes to the Procedure By-law recommended by Council

2023-81

A By-law of the City of Greater Sudbury to Levy a Special Charge upon Properties in the Central Business District Improvement Area Assessed for Commercial and Industrial Taxes to Provide for the Purposes of the Downtown Sudbury Board of Management for the Year 2023

Refer to Report under Correspondence for Information Only.

This by-law implements the levy necessary to support the approved Business Improvement Area’s budget.

2023-82

A By-law of the City of Greater Sudbury to Levy a Special Charge upon Properties in the Flour Mill Improvement Area Assessed for Commercial and Industrial Taxes to Provide for the Purposes of the Board of Management of the Flour Mill Improvement Area for the Year 2023

Refer to Report under Correspondence for Information Only.

This by-law implements the levy necessary to support the approved Business Improvement Area’s budget.

2023-83

A By-law of the City of Greater Sudbury to Adopt the Provincial Tools for 2023 Property Tax Policy

This by-law adopts tools in accordance with the report presented at the Finance and Administration Committee meeting of May 16, 2023.

2023-84

A By-law of the City of Greater Sudbury to Establish ‘Clawback’ Percentages for the 2023 Taxation Year for the Commercial and Industrial Property Tax Classes

Finance and Administration Committee Resolution #FA2023-29

This by-law establishes clawback percentages in accordance with the report presented at the Finance and Administration Committee meeting of May 16, 2023.

2023-85

A By-law of the City of Greater Sudbury to Levy the Rates of Taxation for City Purposes and Set Due Dates for the Year 2023

Refer to Report under Correspondence for Information Only.

This by-law sets out the 2023 municipal tax rates for the City of Greater Sudbury establishing due dates for final instalments.

2023-86

A By-law of the City of Greater Sudbury to Set Tax Ratios for the Year 2023

Finance and Administration Committee resolution #FA2023-28

This by-law establishes tax ratios in accordance with the report presented at the Finance and Administration Committee meeting of May 16, 2023.

2023-87

A By-law of the City of Greater Sudbury to Amend By-law 2017-5 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Employees of the City

City Council Resolution #CC2023-83

This by-law authorizes the General Manager of Growth and Infrastructure to sign Agreements with certain First Nations bands to accept non-hazardous solid waste at the Sudbury Landfill and Waste Diversion Site. It also incorporates some changes of a housekeeping nature.

2023-88P

A By-law of the City of Greater Sudbury to Adopt Official Plan Amendment No. 123 to the Official Plan for the City of Greater Sudbury

Planning Committee Resolution #PL2023-69

This by-law authorizes a site-specific exception within the Valley East Policy Area under Section 20.3.1 of the City’s Official Plan in order to facilitate the creation of one new rural lot within the Urban Expansion Reserve having frontage on Bodson Drive West - 1650939 Ontario Ltd., 0 Bodson Drive West, Hanmer.

2023-89

A By-law of the City of Greater Sudbury to Authorize the Execution of Agreements and Documents Related to the Automated Speed Enforcement System

This by-law authorizes the General Manager of Growth and Infrastructure to execute such agreements as may be required to implement and operate the automated speed enforcement system approved by Council during the 2023 budget process.

2023-90

A By-law of the City of Greater Sudbury to Write-Off for Accounting Purposes Outstanding Provincial Offences Fines Deemed Uncollectible

City Council Resolution #CC2023-102

This by-law authorizes the write-off, for accounting purposes, of $519,522.50 in uncollectible POA fines.

2023-91

A By-law of the City of Greater Sudbury to Authorize Grants Under the Strategic Core Areas Community Improvement Plan

Planning Committee Resolutions #PL2023-79

This by-law authorizes certain grants under the Strategic Core Areas Community Improvement Plan and authorizes the General Manager of Growth and Infrastructure Services to sign the grant agreements with the recipient of the grants.

2023-92Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury.

Planning Committee Resolution #PL2023-73

This by-law does not rezone the subject property. Pursuant to Section 39.1(4) of the Planning Act, Council has extended a temporary use by-law in order to continue the use of a garden suite for a maximum period of three (3) years - Daniel & Francine Gagnon, 3213 Percy Avenue, Val Caron.

16.

Members' Motions

16.1

Ad-Hoc Committee - Future-Ready Development ServicesCommittee

• The following resolution was presented:

  CC2023-114
  Moved By Mayor Lefebvre
  Seconded By Councillor Signoretti

  THAT the City of Greater Sudbury establishes an Ad-Hoc Committee named the Future-Ready Development Services Committee for which the mandate, membership, purpose, objectives and term shall be as described in Appendix A;

  AND THAT the following members be appointed as members of the committee:  Mayor Lefebvre, Councillor Cormier, Councillor Fortin, Councillor Parent and Councillor Landry-Altmann;

  AND THAT the Mayor be appointed as Chair and Councillor Cormier as Vice-Chair of the Committee;

  AND THAT the Chief Administrative Officer be directed to assign staff with experience in data analysis and process reviews to support the objectives of the Committee.

  Appendix A

  Future-Ready Development Services Committee

  Mandate/Purpose

  To assess the potential for the City of Greater Sudbury’s development services to reflect leading practices that ensure support for growth is timely and efficient and the municipality has the capacity, best-in-class policies and processes to support anticipated growth in residential and non-residential development over the next 10-15 years.

  Objectives

  Receive presentations from organizations in the private and public sector to highlight areas of strength or areas for improvement or change;
  Review and receive reports on practices in place in other municipalities;
  Review historical city data describing activity levels and processing cycle times;
  Identify changes, where required, to development policies, practices and procedures; and
  Prepare a final report describing the Committee’s findings for consideration by City Council.

  Membership

  The committee shall be comprised of 5 Members of Council including the Mayor.

  Meeting Dates

  The Committee shall meet at times and dates to be established by the Clerk in consultation with the Chair and Vice-Chair.

  Duration
  The Committee shall meet as required until the finalization of the report describing the Committee’s findings, but the term shall not exceed the term of Council ending on November 14, 2026.

  CARRIED

16.2

Request for Report to Freeze Development Charges

• The following resolution was presented:

  CC2023-115
  Moved By Councillor Fortin
  Seconded By Mayor Lefebvre

  WHEREAS in accordance with the Development Charges Act, development charges (DCs) are collected on new and expanded development, and are a primary source of funding for growth-related capital expenditures;

  AND WHEREAS the City of Greater Sudbury is currently scheduled to increase DCs by 9.9% on July 1, 2023;

  AND WHEREAS the City of Greater Sudbury increased DCs by 17.2 per cent in 2022;

  AND WHEREAS the City of Greater Sudbury wishes to grow its tax base by encouraging commercial and industrial investment;

  AND WHEREAS the City of Greater Sudbury wishes to address the need for residential development and growth, particularly the need for more affordable housing;

  AND WHEREAS excessive DCs may have an impact on the cost of affordable housing and may hamper development growth;

  AND WHEREAS the City of Greater Sudbury’s current by-law will expire on June 30th, 2024 and a Development Charges Background Study and new by-law must be approved in order to collect DCs after June 30th, 2024;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct that staff include a report on the June 27th, 2023 City Council agenda for the purpose of allowing persons to make representations with respect to a freeze of development charges, and that staff provide the notice required by legislation.

  CARRIED

17.

Correspondence for Information Only

17.1

2023 Tax Rates – Business Improvement Areas

For information only. 

17.2

2023 Tax Rates

For information only. 

18.

Addendum

No Addendum was presented.

19.

Civic Petitions 

No Petitions were submitted.

20.

Question Period

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

21.

Adjournment

Mayor Lefebvre moved to adjourn the meeting. Time: 6:43 p.m.

CARRIED