City Council
Agenda

Tuesday, April 25, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Mayor Paul Lefebvre, Chair

 

4:00 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

6:00 p.m.  Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) / Litigation or Potential Litigation / Solicitor-Client Privilege item regarding a workplace accident, one (1) Personal Matters (Identifiable Individual(s)) / Litigation or Potential Litigation / Solicitor-Client Privilege item regarding the Community Safety Department, one (1) Labour Relations or Employee Negotiations Matters item regarding negotiations with CLAC and one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding non-union staff in accordance with the Municipal Act, 2001, par. 239(2)(b), (d), (e) and (f).

4.

Recess

5.

Open Session

6.

Moment of Silent Reflection

7.

Roll Call

8.

Declarations of Pecuniary Interest and the General Nature Thereof

9.

Community Delegations

9.1

Downtown Sudbury Business Improvement Area

The presentation by Kendra MacIsaac and Jeff MacIntyre, Co-Chairs, Downtown Sudbury BIA, will provide an update on last year's accomplishments and this year's goals.

10.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. Council will then consider any resolution(s) emanating from the Closed Session.

11.

Matters Arising from Community and Emergency Services Committee

11.1

April 17, 2023

Council will consider, by way of one resolution, Community and Emergency Services Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor Lapierre, Chair, Community and Emergency Services Committee.

12.

Matters Arising from Finance and Administration Committee

12.1

March 28, 2023

Council will consider, by way of one resolution, Finance and Administration Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Finance and Administration Committee.

12.2

April 18, 2023

Council will consider, by way of one resolution, Finance and Administration Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Finance and Administration Committee.

13.

Matters Arising from Operations Committee

13.1

March 27, 2023

Council will consider, by way of one resolution, Operations Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor Signoretti, Chair, Operations Committee.

13.2

April 17, 2023

Council will consider, by way of one resolution, Operations Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor Signoretti, Chair, Operations Committee.

14.

Matters Arising from Planning Committee

14.1

April 11, 2023

Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor Cormier, Chair, Planning Committee.

14.2

April 24, 2023

Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor Cormier, Chair, Planning Committee.

15.

Matters Arising From Audit Committee

15.1

March 28, 2023

Council will consider, by way of one resolution, Audit Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Audit Committee.

16.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

16.1

Adoption of Minutes

16.1.1

Special City Council Minutes of October 3, 2022

16.1.2

City Council Minutes of November 8, 2022

16.1.3

Special City Council Meeting Minutes of November 30, 2022

16.1.4

Planning Committee Minutes of January 9, 2023

16.1.5

Operations Committee Minutes of January 16, 2023

16.1.6

City Council Minutes of January 24, 2023

16.1.7

Planning Committee Minutes of February 6 2023

16.1.8

Operations Committee Minutes of February 13, 2023

17.

Presentations

17.1

Agreement to Accept Non-Hazardous Solid Waste from First Nations

This report and presentation provides the basis of terms for an agreement to accept solid non-hazardous waste from Atikameksheng Anishnawbek and Wahnapitae First Nations and seeks authority for the General Manager of Growth and Infrastructure to execute the agreement.

18.

Managers' Reports

18.1

Non-Competitive Contract for Handicare Lifts and Maintenance Services for Pioneer Manor

This report provides a recommendation to approve a five (5) year non-competitive (single source) agreement with an option to extend for another five (5) years for the purchase, preventative maintenance, and repair for Handicare ceiling and floor lifts. A non-competitive (single source) agreement allows for the standardization of equipment purchasing, maintenance and staff education to maximize operational efficiencies and reduce risk of harm to residents and employees.

19.

By-laws

Draft by-laws are available for viewing a week prior to the meeting on the agenda. Approved by-laws are available on the City's website: https://www.greatersudbury.ca/city-hall/by-laws/ after passage.

The following by-laws will be read and passed:

19.1

By-laws 2023-64 to 2023-71P

2023-64

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Regular Meeting of April 25, 2023

2023-65

A By-Law of the City of Greater Sudbury to Authorize Grants Under the Strategic Core Areas Community Improvement Plan

Planning Committee Resolutions #PL2023-50

This By-law authorizes certain grants under the Strategic Core Areas Community Improvement Plan and authorizes the General Manager of Growth and Infrastructure Services to sign the grant agreements with the recipient of the grants.

2023-66

A By-law of the City of Greater Sudbury to Close Part of Unopened Tuddenham Avenue, Sudbury legally described as Part of PIN 73588-0785(LT), Tuddenham Avenue, Plan M-128, being Part 1 on Plan 53R-21815, City of Greater Sudbury

Planning Committee Resolution #PL2022-59

This by-law authorizes the closing of part of Tuddenham Avenue prior to the sale to the abutting owner.

2023-67

A By-law of the City of Greater Sudbury to Authorize the sale of the Part of the Closed Tuddenham Avenue, Sudbury legally described as Part of PIN 73588-0785(LT), Tuddenham Avenue, Plan M-128, being Part 1 on Plan 53R-21815 to John Shane

Planning Committee Resolution #PL2022-108

2023-68

A By-law of the City of Greater Sudbury to Amend By-law 2023-58 being a By-law to Establish Miscellaneous User Fees for Certain Services provided by the City of Greater Sudbury

This amending by-law will replace Schedules GI-4, Development Engineering and GI-6 – Planning Applications to reflect certain fee increases and additional fees not reflected in By-law 2023-58.

2023-69

A By-law of the City of Greater Sudbury to Authorize a Grants Under the Lake Stewardship Grant Program

Refer to Report under Correspondence for Information Only

This by-law authorizes the payment of grants to the successful applicants to the Lake Stewardship Grant Program for the year 2023.

2023-70

A By-law of the City of Greater Sudbury to Authorize a Grant to the Greater Sudbury Market Association

This by-law authorizes the annual grant to Greater Sudbury Market Association of right of use of municipal property and the amount of $20,000 for operating costs which was confirmed in the budget process.

2023-71P

A By-law of the City of Greater Sudbury to Adopt Official Plan Amendment No. 120 to the Official Plan for the City of Greater Sudbury

Planning Committee Resolution #PL2023-56

This by-law authorizes a site-specific amendment to provide exceptions to the lot creation policies of Section 5.2.2: Rural and Waterfront Lot Creation and Section 21.94 (OPA#83) of the Official Plan in order to permit the severance of three (3) additional lots in the Rural designation - Rene Guenette, Paul Marleau, Richard A. Pharand & Robert Lamoureux, Deschene Road, Hanmer.

20.

Members' Motions

20.1

Request for Revisions to Council Procedure By-law 2019-50

As presented by Councillor Lapierre:

WHEREAS the Council Procedure By-law contains rules and procedures to guide the Mayor and Members of Council to maintain efficiency and decorum during Council and Committee meetings;

AND WHEREAS amendments to the Procedure By-law may be required from time to time to reflect more current circumstances and new technology;

AND WHEREAS the Procedure By-law was amended in 2020 to allow electronic participation in order to advance City business while adhering to Public Health rules governing social gatherings and limits to people in specific spaces;

AND WHEREAS proposed amendments to the Procedure by-law have been identified to preserve the privacy and confidentiality of Closed meeting discussions, and augment efficiency and decorum during all Council and Committee meetings;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct the City Clerk to present a by-law at the City Council meeting of May 30th, 2023, for Council’s consideration, to amend the Council Procedure By-law 2019-50 with the following changes:

1)            Article 5A.04 – add that the Chair be added as a host or co-host to the electronic meeting to ensure decorum is maintained

2)            Article 5A.05 – add the requirement that a Member participating electronically in a Closed Meeting must have their camera on and be visible at all times and that they must wear a headset to connect to audio and microphone

3)            Article 10.08 (2) – increase the presentation time for Community Delegations to 15 minutes

4)            Article 18 – add Local Announcements to Question Period and that members will be limited to a total of two questions or local announcements

5)            Article 22.06 – reduce a Member’s speaking time to 5 minutes

6)            Article 29.06(4) – amend to provide that Members not able to enter their vote using the electronic voting system for any reason shall be required to provide their vote on a paper ballot or, if participating virtually, via an email or text to the Clerk

21.

Correspondence for Information Only

21.1

2023 Q1 Report of Council and Committee Meeting Attendance

This report provides information regarding Council member attendance at City Council and Committee meetings for the first quarter of 2023.

21.2

Lake Stewardship Grant Program - 2023

This report provides information regarding the Lake Stewardship Grant Program – 2023.

22.

Addendum

23.

Civic Petitions 

24.

Question Period

25.

Adjournment