Minutes

For the City Council Meeting

-
Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Vagnini, 
  • Councillor Montpellier, 
  • Councillor Fortin, 
  • Councillor Parent, 
  • Councillor Lapierre, 
  • Councillor Labbée, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • and Mayor Lefebvre 
City Officials
  • Ed Archer, Chief Administrative Officer, 
  • Kevin Fowke, General Manager of Corporate Services, 
  • Tony Cecutti, General Manager of Growth and Infrastructure, 
  • Steve Jacques, General Manager of Community Development, 
  • Joseph Nicholls, General Manager of Community Safety, 
  • Marie Litalien, Director of Communications & Community Engagements, 
  • Ian Wood, Executive Director of Strategic Initiatives and Citizen Services, 
  • Kelly Gravelle, Deputy City Solicitor, 
  • Ron Foster, Auditor General, 
  • Renee Brownlee, Director Environmental Services, 
  • Aaron Archibald, Director of Long Term Care Services, 
  • Joe Rocca, Director of Infrastructure and Capital Planning, 
  • Eric Labelle, City Solicitor and Clerk, 
  • Madison Pacey, Clerk's Services Assistant, 
  • Ashley Gosselin, Clerk's Services Assistant , 
  • and Regina Sgueglia, Clerk's Services Assistant 

His Worship Mayor Paul Lefebvre, In the Chair

1.
Call to Order

  

The meeting commenced at 4:00 p.m.

2.
Roll Call

  

A roll call was conducted prior to the commencement of moving into closed session.

3.
Closed Session

  

The following resolution was presented: 

  • CC2023-64
    Moved ByCouncillor Leduc
    Seconded ByCouncillor Sizer

    THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) / Litigation or Potential Litigation / Solicitor-Client Privilege item regarding a workplace accident, one (1) Personal Matters (Identifiable Individual(s)) / Litigation or Potential Litigation / Solicitor-Client Privilege item regarding the Community Safety Department, one (1) Labour Relations or Employee Negotiations Matters item regarding negotiations with CLAC and  one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding non-union staff in accordance with the Municipal Act, 2001, par. 239(2)(b), (d), (e) and (f).

    CARRIED

    At 4:03 p.m., Council moved into Closed Session.


4.
Recess

  

At 5:22 p.m., Council recessed.

5.
Open Session

  

At 6:03 p.m., Council commenced the Open Session.

6.
Moment of Silent Reflection

  

Those present at the meeting observed a moment of silent reflection.

7.
Roll Call

  

A roll call was conducted.

8.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

9.
Community Delegations

  

9.1
Downtown Sudbury Business Improvement Area

  

Kendra MacIsaac and Jeff McIntyre, Co-Chairs of the Downtown Sudbury provided an electronic presentation regarding an update on last year's accomplishments and this year's goals. 

10.
Matters Arising from the Closed Session

  

Deputy Mayor Landry-Altmann, Chair of the Closed Session, reported that Council met in Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) / Litigation or Potential Litigation / Solicitor-Client Privilege item regarding a workplace accident, one (1) Personal Matters (Identifiable Individual(s)) / Litigation or Potential Litigation / Solicitor-Client Privilege item regarding the Community Safety Department, one (1) Labour Relations or Employee Negotiations Matters item regarding negotiations with CLAC and one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding non-union staff in accordance with the Municipal Act, 2001, par. 239(2)(b), (d), (e) and (f).

11.
Matters Arising from Community and Emergency Services Committee

  

11.1
April 17, 2023

  

Councillor Lapierre, as Chair of the Community Services Committee, reported on the matters arising from the Community Services Committee meeting of April 17, 2023.

The resolutions for the April 17, 2023, Community Services Committee meeting can be found at: https://www.greatersudbury.ca/agendas

  • The following resolution was presented: 

    CC2023-65
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Parent

    THAT the City of Greater Sudbury approves Community and Emergency Services Committee resolutions CES2023-02 to CES2023-05 from the meeting of April 17, 2023.

    CARRIED

12.
Matters Arising from Finance and Administration Committee

  

12.1
March 28, 2023

  

Councillor McIntosh, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee meeting of March 28, 2023.

The resolutions for the March 28, 2023, Finance and Administration Committee meeting can be found at: https://www.greatersudbury.ca/agendas 

  • The following resolution was presented:

    CC2023-66
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury approves Finance and Administration Committee resolutions FA2023-18 to FA2023-21 from the meeting of March 28, 2023.

    CARRIED

12.2
April 18, 2023

  

Councillor McIntosh, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee meeting of April 18, 2023.

The resolutions for the April 18, 2023, Finance and Administration Committee meeting can be found at: https://www.greatersudbury.ca/agendas 

  • The following resolution was presented:

    CC2023-67
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury approves Finance and Administration Committee resolutions FA2023-22 to FA2023-24 from the meeting of April 18, 2023.

    CARRIED

13.
Matters Arising from Operations Committee

  

13.1
March 27, 2023

  

Councillor Signoretti, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee meeting of March 27, 2023.

The resolutions for the March 27, 2023, Operations Committee meeting can be found at: https://www.greatersudbury.ca/agendas 

  • The following resolution was presented:

    CC2023-68
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Parent

    THAT the City of Greater Sudbury approves Operations Committee resolutions OP2023-03 to OP2023-06 and OP2023-08 from the meeting of March 27, 2023.

    CARRIED

  • Councillor Signoretti requested that Operations Committee resolution OPS2023-07 be pulled and dealt with separately. 

    The following resolution was presented: 

    CC2023-69
    Moved ByCouncillor Landry-Altmann
    Seconded ByCouncillor Leduc

    THAT the City of Greater Sudbury directs staff to proceed with a fully urbanized cross section with sidewalk and speed humps on Sparks Street with additional funding of $200,000 to be reallocated within the existing approved Roads program as other projects in the program came in under budget and the remaining required funds be requested as part of the 2024 Budget, as outlined in the report titled “Sparks Street Project Design Considerations” from the General Manager of Growth and Infrastructure presented at the Operations Committee meeting on February 13, 2023.

    YEAS: (4)Councillor Sizer, Councillor Cormier, Councillor Leduc, and Councillor Landry-Altmann
    NAYS: (9)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor Lapierre, Councillor McIntosh, Councillor Parent, Councillor Fortin, Councillor Labbée, and Mayor Lefebvre
    DEFEATED (4 to 9)

  • The following alternate resolution was presented: 

    CC2023-70
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury approves an increase of $200,000 for the watermain replacement and road rehabilitation project on Sparks Street to include a semi-urban cross section with speed humps, for a total budget of $1.88 million, using funds within the existing approved Roads program budget as described in the report titled “Sparks Street Project Design Considerations” from the General Manager of Growth and Infrastructure presented at the Operations Committee meeting on February 13, 2023.

    YEAS: (13)Councillor Signoretti, Councillor Vagnini, Councillor Montpellier, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, Councillor Labbée, and Mayor Lefebvre
    CARRIED (13 to 0)

13.2
April 17, 2023

  

Councillor Signoretti, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee meeting of April 17, 2023.

There were no resolutions that emanated from this meeting. 

14.
Matters Arising from Planning Committee

  

14.1
April 12, 2023

  

Councillor Cormier, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of April 12, 2023.

The resolutions for the April 12, 2023, Planning Committee meeting can be found at: https://www.greatersudbury.ca/agendas

  • The following resolution was presented: 

    CC2023-71
    Moved ByCouncillor Cormier
    Seconded ByCouncillor Lapierre

    THAT the City of Greater Sudbury approves Planning Committee resolutions PL2023-58 to PL2023-63 from the meeting of April 12, 2023.

    CARRIED

14.2
April 24, 2023

  

Councillor Cormier, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of April 24, 2023.

The resolutions for the April 24, 2023, Planning Committee meeting can be found at: https://www.greatersudbury.ca/agendas

  • The following resolution was presented: 

    CC2023-72
    Moved ByCouncillor Cormier
    Seconded ByCouncillor Lapierre

    THAT the City of Greater Sudbury approves Planning Committee resolutions PL2023-64 to PL2023-69 and PL2023-71 to PL2023-72 from the meeting of April 24, 2023.

    CARRIED

15.
Matters Arising From Audit Committee

  

15.1
March 28, 2023

  

Councillor McIntosh, as Chair of the Audit Committee, reported on the matters arising from the Audit Committee meeting of March 28, 2023.

The resolutions for the March 28, 2023, Audit Committee meeting can be found at: https://www.greatersudbury.ca/agendas

  • The following resolution was presented:

    CC2023-73
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury approves Audit Committee resolutions AC2023-01 to AC2023-02 from the meeting of March 28, 2023.

    CARRIED

    at 7:33 p.m. Council recessed. 

    at 7:43 p.m. Council reconvened. 


16.
Consent Agenda

  

The following are the Consent Agenda items:

  • The following resolution was presented:

    CC2023-74
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the City of Greater Sudbury approves Consent Agenda items 16.1.1 to 16.1.8

    CARRIED

16.1
Adoption of Minutes

  

16.1.1
Special City Council Minutes of October 3, 2022

This item has attachments.  
  • CC2023-75
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the Greater City of Sudbury adopts Special City Council meeting minutes of October 3, 2022.

    CARRIED

16.1.2
City Council Minutes of November 8, 2022

This item has attachments.  
  • CC2023-76
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    THAT the Greater City of Sudbury adopts City Council meeting minutes of November 8, 2022.

    CARRIED

16.1.3
Special City Council Meeting Minutes of November 30, 2022

This item has attachments.  
  • CC2023-77
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the City of Greater Sudbury adopts Special City Council meeting minutes of November 30, 2022.

    CARRIED

16.1.4
Planning Committee Minutes of January 9, 2023

This item has attachments.  
  • CC2023-78
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the Greater City of Sudbury adopts Planning Committee meeting minutes of January 9, 2023.

    CARRIED

16.1.5
Operations Committee Minutes of January 16, 2023

This item has attachments.  
  • CC2023-79
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the Greater City of Sudbury adopts Operations Committee meeting minutes of January 16, 2023.

    CARRIED

16.1.6
City Council Minutes of January 24, 2023

This item has attachments.  
  • CC2023-80
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the Greater City of Sudbury adopts City Council meeting minutes of January 24, 2023.

    CARRIED

16.1.7
Planning Committee Minutes of February 6 2023

This item has attachments.  
  • CC2023-81
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the Greater City of Sudbury adopts Planning Committee meeting minutes of February 6, 2023.

    CARRIED

16.1.8
Operations Committee Minutes of February 13, 2023

This item has attachments.  
  • CC2023-82
    Moved ByCouncillor Signoretti
    Seconded ByCouncillor Lapierre

    THAT the City of Greater Sudbury adopts Operations Committee meeting minutes of February 13, 2023.

    CARRIED

17.
Presentations

  

17.1
Agreement to Accept Non-Hazardous Solid Waste from First Nations

This item has attachments.  

Renee Brownlee, Director of Environmental Services provided an electronic presentation regarding the basis of terms for an agreement to accept solid non-hazardous waste from Atikameksheng Anishnawbek and Wahnapitae First Nations. 

  • The following resolution was presented:

    CC2023-83
    Moved ByCouncillor Cormier
    Seconded ByCouncillor Sizer

    THAT the City of Greater Sudbury authorize the General Manager of Growth and Infrastructure to execute an agreement with Atikameksheng Anishnawbek and Wahnapitae First Nations for the acceptance of non-hazardous solid waste at the Sudbury Landfill and Waste Diversion Site and that the Delegation By-law be amended to provide this authority as detailed in the report entitled “Agreement to Accept Non-Hazardous Solid Waste from First Nations” presented to City Council on April 25, 2023.

    CARRIED

18.
Managers' Reports

  

18.1
Non-Competitive Contract for Handicare Lifts and Maintenance Services for Pioneer Manor

This item has attachments.  

  • The following resolution was presented:

    CC2023-84
    Moved ByCouncillor Leduc
    Seconded ByCouncillor Lapierre

    WHEREAS the use of Handicare ceiling and floor lifts ensures the standardization to lifting equipment throughout the Pioneer Manor; and

    WHEREAS there are operational efficiencies to be gained through the utilization of standardized equipment and maintenance; and

    WHEREAS the use of Handicare ceiling and floor lifts with the same manufacturer ensures the compatibility with a single maintenance service provider; and

    THAT the City of Greater Sudbury approves the non-competitive (single source) agreement with Handicare for a five-year term with an option to extend for another five (5) years, as outlined in the report entitled, “Non-Competitive Contract for Handicare Lifts and Maintenance Services for Pioneer Manor”, from the General Manager of Community Development, as presented at the City Council meeting on April 25, 2023.

     

    CARRIED

19.
By-laws

  

  • The following resolution was presented:

    CC2023-85
    Moved ByCouncillor Fortin
    Seconded ByCouncillor Parent

    THAT the City of Greater Sudbury read and pass By-law 2023-64 to By-law 2023-71P.

    CARRIED

    The following are the by-laws:

    2023-64

    A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Regular Meeting of April 25, 2023

    2023-65

    A By-Law of the City of Greater Sudbury to Authorize Grants Under the Strategic Core Areas Community Improvement Plan

    Planning Committee Resolutions #PL2023-50

    This By-law authorizes certain grants under the Strategic Core Areas Community Improvement Plan and authorizes the General Manager of Growth and Infrastructure Services to sign the grant agreements with the recipient of the grants.

    2023-66

    A By-law of the City of Greater Sudbury to Close Part of Unopened Tuddenham Avenue, Sudbury legally described as Part of PIN 73588-0785(LT), Tuddenham Avenue, Plan M-128, being Part 1 on Plan 53R-21815, City of Greater Sudbury

    Planning Committee Resolution #PL2022-59

    This by-law authorizes the closing of part of Tuddenham Avenue prior to the sale to the abutting owner.

    2023-67

    A By-law of the City of Greater Sudbury to Authorize the sale of the Part of the Closed Tuddenham Avenue, Sudbury legally described as Part of PIN 73588-0785(LT), Tuddenham Avenue, Plan M-128, being Part 1 on Plan 53R-21815 to John Shane

    Planning Committee Resolution #PL2022-108

    2023-68

    A By-law of the City of Greater Sudbury to Amend By-law 2023-58 being a By-law to Establish Miscellaneous User Fees for Certain Services provided by the City of Greater Sudbury

    This amending by-law will replace Schedules GI-4, Development Engineering and GI-6 – Planning Applications to reflect certain fee increases and additional fees not reflected in By-law 2023-58.

    2023-69

    A By-law of the City of Greater Sudbury to Authorize a Grants Under the Lake Stewardship Grant Program

    Refer to Report under Correspondence for Information Only

    This by-law authorizes the payment of grants to the successful applicants to the Lake Stewardship Grant Program for the year 2023.

    2023-70

    A By-law of the City of Greater Sudbury to Authorize a Grant to the Greater Sudbury Market Association

    This by-law authorizes the annual grant to Greater Sudbury Market Association of right of use of municipal property and the amount of $20,000 for operating costs which was confirmed in the budget process.

    2023-71P

    A By-law of the City of Greater Sudbury to Adopt Official Plan Amendment No. 120 to the Official Plan for the City of Greater Sudbury

    Planning Committee Resolution #PL2023-56

    This by-law authorizes a site-specific amendment to provide exceptions to the lot creation policies of Section 5.2.2: Rural and Waterfront Lot Creation and Section 21.94 (OPA#83) of the Official Plan in order to permit the severance of three (3) additional lots in the Rural designation - Rene Guenette, Paul Marleau, Richard A. Pharand & Robert Lamoureux, Deschene Road, Hanmer.


19.1
By-laws 2023-64 to 2023-71P

  

20.
Members' Motions

  

20.1
Request for Revisions to Council Procedure By-law 2019-50

  

  • WHEREAS the Council Procedure By-law contains rules and procedures to guide the Mayor and Members of Council to maintain efficiency and decorum during Council and Committee meetings;

    AND WHEREAS amendments to the Procedure By-law may be required from time to time to reflect more current circumstances and new technology;

    AND WHEREAS the Procedure By-law was amended in 2020 to allow electronic participation in order to advance City business while adhering to Public Health rules governing social gatherings and limits to people in specific spaces;

    AND WHEREAS proposed amendments to the Procedure by-law have been identified to preserve the privacy and confidentiality of Closed meeting discussions, and augment efficiency and decorum during all Council and Committee meetings;

    THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct the City Clerk to present a by-law at the City Council meeting of May 30th, 2023, for Council’s consideration, to amend the Council Procedure By-law 2019-50 with the following changes:

    1)            Article 5A.04 – add that the Chair be added as a host or co-host to the electronic meeting to ensure decorum is maintained

    2)            Article 5A.05 – add the requirement that a Member participating electronically in a Closed Meeting must have their camera on and be visible at all times and that they must wear a headset to connect to audio and microphone

    3)            Article 10.08 (2) – increase the presentation time for Community Delegations to 15 minutes

    4)            Article 18 – add Local Announcements to Question Period and that members will be limited to a total of two questions or local announcements

    5)            Article 22.06 – reduce a Member’s speaking time to 5 minutes

    6)            Article 29.06(4) – amend to provide that Members not able to enter their vote using the electronic voting system for any reason shall be required to provide their vote on a paper ballot or, if participating virtually, via an email or text to the Clerk

    Rules of Procedure

    With concurrence of Council the distinct propositions in the motion were dealt with and voted on separately.


  • The following resolution was presented: 

    CC2023-86
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    That the Clerk be directed to present a by-law at the City Council meeting of May 30, 2023, to amend the Council Procedure By-law 2019-50 as follows:

    Article 5A.04 – add that the Chair be added as a host or co-host to the electronic meeting to ensure decorum is maintained

    CARRIED

  • The following resolution was presented:

    CC2023-87
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    That the Clerk be directed to present a by-law at the City Council meeting of May 30, 2023, to amend the Council Procedure By-law 2019-50 as follows:

    Article 5A.05 – add the requirement that a Member participating electronically in a Closed Meeting must have their camera on and be visible at all times and that they must wear a headset to connect to audio and microphone

    CARRIED

  • The following resolution was presented:

    CC2023-88
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    That the Clerk be directed to present a by-law at the City Council meeting of May 30, 2023, to amend the Council Procedure By-law 2019-50 as follows:

    Article 10.08 (2) – increase the presentation time for Community Delegations to 15 minutes

    DEFEATED

  • The following resolution was presented:

    CC2023-89
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    That the Clerk be directed to present a by-law at the City Council meeting of May 30, 2023, to amend the Council Procedure By-law 2019-50 as follows:

    Article 18 – add Local Announcements to Question Period and that members will be limited to a total of two questions or local announcements

    LOST

  • The following resolution was presented:

    CC2023-90
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    That the Clerk be directed to present a by-law at the City Council meeting of May 30, 2023, to amend the Council Procedure By-law 2019-50 as follows:

    Article 22.06 – reduce a Member’s speaking time to 5 minutes

    DEFEATED

  • The following resolution was presented:

    CC2023-91
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor Signoretti

    That the Clerk be directed to present a by-law at the City Council meeting of May 30, 2023, to amend the Council Procedure By-law 2019-50 as follows:

    Article 29.06(4) – amend to provide that Members not able to enter their vote using the electronic voting system for any reason shall be required to provide their vote on a paper ballot or, if participating virtually, via an email or text to the Clerk

    CARRIED

21.
Correspondence for Information Only

  

22.
Addendum

  

No Addendum was presented.

23.
Civic Petitions 

  

Councillor Labbée submitted a petition to the City Clerk which will be forwarded to the General Manager of Growth and Infrastructure. The petition is regarding a request to have the community mailbox which was relocated to the corner of Cote Boulevard in 2020 moved back to its original location on Suez Drive due to safety concerns.

Councillor Parent submitted a petition to the city Clerk which will be forwarded to the General Manager of Growth and Infrastructure. The petition is regarding a request for traffic calming measures to be implemented on Valleyview Road.

24.
Question Period

  

No Questions were asked.

25.
Adjournment

  

Mayor Lefebvre moved to adjourn the meeting. Time: 9:10 p.m.

CARRIED

No Item Selected