Finance and Administrative Committee
Agenda

Tuesday, March 28, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Councillor McIntosh, Chair

 

6:00 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

6:30 p.m. Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b).

4.

Recess

5.

Open Session

6.

Roll Call

7.

Declarations of Pecuniary Interest and the General Nature Thereof

8.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. The Committee will then consider any resolution(s) emanating from the Closed Session.

9.

Presentations

9.1

2022 CAO Performance Objectives and Fourth Quarter Performance

This report describes the status of CAO performance objectives and corporate performance up to December 31, 2022.

10.

Managers' Reports

10.1

2023 CAO Performance Objectives

This report recommends the Chief Administrative Officer's 2023 performance objectives.

10.2

Employment Land Community Improvement Plan

This report provides a recommendation to undertake the required public consultation and Planning Act process to formally adopt and implement the CIP. Additionally, the report outlines the development of a draft Employment Land Community Improvement Plan (CIP) for Greater Sudbury in response to Council direction and recommendations in the City’s Employment Land Strategy.

11.

Members' Motions

11.1

Request for Report Describing Process to Establish Multi-Year Budget

As presented by Councillor McIntosh:

Whereas a municipality's budget is a key policy document that describes annual service plans and methods of paying for planned service levels; 

And whereas City Council's budget process includes several weeks of independent councillor review and public inquiry leading to a series of meetings intended to ensure the final budget reflects Council's service expectations;

And whereas the process of preparing the annual budget requires approximately 10,000 hours of staff time;

Therefore, be it resolved that staff prepare a report for the May 16, 2023 Finance and Administration Committee meeting describing the process changes required to establish a multi-year budget starting with the 2024 Budget.

12.

Correspondence for Information Only

12.1

Treasurer’s Report on Remuneration and Expenses Paid to Members of Council and Council Appointees During 2022

This report provides information regarding expenses incurred by Members of Council for 2022. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.

12.2

Development Charges – July 2023 to June 2024

This report provides information regarding routine indexation changes to Development Charges (DC) that will be effective July 1, 2023 in accordance with By-Law 2019-100.

12.3

Contract Awards Exceeding $100,000 October 1 – December 31, 2022

This report provides information regarding contract awards $100,000 or greater awarded from October 1, 2022, to December 31, 2022, and includes previously omitted reports from past reporting periods.

13.

Addendum

14.

Civic Petitions 

15.

Question Period

16.

Adjournment