Minutes

For the Finance and Administration Committee Meeting

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Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Signoretti, 
  • Councillor Vagnini, 
  • Councillor Fortin, 
  • Councillor Parent, 
  • Councillor Lapierre, 
  • Councillor Labbee, 
  • Councillor Sizer, 
  • Councillor McIntosh, 
  • Councillor Cormier, 
  • Councillor Leduc, 
  • Councillor Landry-Altmann, 
  • and Mayor Lefebvre 
Absent
  • Councillor Montpellier 
City Officials
  • Ed Archer, Chief Administrative Officer, 
  • Kevin Fowke, General Manager of Corporate Services, 
  • Tony Cecutti, General Manager of Growth and Infrastructure, 
  • Joseph Nicholls, General Manager of Community Safety, 
  • Marie Litalien, Director of Communications & Community Engagement, 
  • Meredith Armstrong, Director of Economic Development, 
  • Ron Foster, Auditor General, 
  • Kris Longston, Director of Planning Services, 
  • Eric Labelle, City Solicitor and Clerk, 
  • Jodie Godbout, Clerk's Services Assistant, 
  • and Ashley Gosselin, Clerk's Services Assistant 

Councillor McIntosh, In the Chair

2.
Roll Call

  

A roll call was conducted prior to the commencement of moving into closed session.

3.
Closed Session

  

The following resolution was presented: 

  • FA2023-18
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b).

    CARRIED

    At 6:02 p.m., the Finance and Administration Committee moved into Closed Session.


5.
Open Session

  

At 7:04 p.m., the Finance and Administration Committee commenced the Open Session.

6.
Roll Call

  

A roll call was conducted.

7.
Declarations of Pecuniary Interest and the General Nature Thereof

  

None declared.

8.
Matters Arising from the Closed Session

  

Councillor McIntosh, as Chair of the Closed Session, reported that the Committee met in Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b). No direction or recommendation emanated from this meeting. 

9.
Presentations

  

9.1
2022 CAO Performance Objectives and Fourth Quarter Performance

This item has attachments.  

Ed Archer, Chief Administrative Officer provided an electronic presentation regarding the status of CAO performance objectives and corporate performance up to December 31, 2022 for information only. 

10.
Managers' Reports

  

10.1
2023 CAO Performance Objectives

This item has attachments.  

The following resolution was presented:

  • FA2023-19
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT the City of Greater Sudbury approves the 2023 performance objectives in accordance with the annual process established for managing the Chief Administrative Officer’s performance as outlined in the report entitled “2023 CAO Performance Objectives”, from the Chief Administrative Officer presented at the Finance and Administration Committee meeting on March 28, 2023.

    CARRIED

10.2
Employment Land Community Improvement Plan

This item has attachments.  

The following resolution was presented: 

  • FA2023-20
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    THAT The City of Greater Sudbury directs staff to commence the required public consultation and Planning Act process to approve the proposed Employment Land Community Improvement Plan as outlined in the report entitled “Employment Land Community Improvement Plan”, from the General Manager of Growth and Infrastructure, presented at the Finance and Administration Committee Meeting of March 28, 2023.

    CARRIED

11.
Members' Motions

  

11.1
Request for Report Describing Process to Establish Multi-Year Budget

  

The following resolution was presented: 

  • FA2023-21
    Moved ByCouncillor McIntosh
    Seconded ByCouncillor Cormier

    Whereas a municipality's budget is a key policy document that describes annual service plans and methods of paying for planned service levels; 

    And whereas City Council's budget process includes several weeks of independent councillor review and public inquiry leading to a series of meetings intended to ensure the final budget reflects Council's service expectations;

    And whereas the process of preparing the annual budget requires approximately 10,000 hours of staff time;

    Therefore, be it resolved that staff prepare a report for the May 16, 2023 Finance and Administration Committee meeting describing the process changes required to establish a multi-year budget starting with the 2024 Budget.

    YEAS: (11)Councillor Signoretti, Councillor Lapierre, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, Councillor Parent, Councillor Fortin, Councillor Labbee, and Mayor Lefebvre
    NAYS: (1)Councillor Vagnini
    ABSENT: (1)Councillor Montpellier
    CARRIED (11 to 1)

12.
Correspondence for Information Only

  

13.
Addendum

  

No Addendum was presented.

14.
Civic Petitions 

  

No Petitions were submitted.

15.
Question Period

  

No Questions were asked.

16.
Adjournment

  

Councillor McIntosh moved to adjourn the meeting. Time 8:30 p.m. 

CARRIED

No Item Selected