Minutes

For the Finance and Administration Committee Meeting

-
Tom Davies Square
Present (Mayor and Councillors)
  • Councillor Vagnini,
  • Councillor McCausland,
  • Councillor Kirwan,
  • Councillor Lapierre,
  • Councillor Jakubo,
  • Councillor Sizer,
  • Councillor McIntosh,
  • Councillor Cormier,
  • Councillor Leduc,
  • Councillor Landry-Altmann,
  • and Mayor Bigger
Absent
  • Councillor Signoretti
  • and Councillor Montpellier
City Officials
  • Ed Archer, Chief Administrative Officer,
  • Kevin Fowke, General Manager of Corporate Services,
  • Tony Cecutti, General Manager of Growth and Infrastructure,
  • Marie Litalien, Director of Communications & Community Engagements,
  • Steve Jacques, General Manager of Community Development,
  • Joseph Nicholls, General Manager of Community Safety,
  • Ian Wood, Executive Director of Strategic Initiatives and Citizen Services,
  • Joanne Kelly, Director of Human Resources and Organizational Development,
  • Brett Williamson, Director of Economic Development,
  • Ed Stankiewicz, Executive Director of Finance, Assets and Fleet,
  • Ron Foster, Auditor General,
  • Kelly Gravelle, Deputy City Solicitor,
  • Steve Facey, Manager of Financial Planning and Budgeting,
  • Paul Javor, Drainage Engineer,
  • Hugh Kruzel, Chief of Staff,
  • Brigitte Sobush, Manager of Clerk's Services/Deputy City Clerk,
  • Vickie Hartley, Clerks Services Assistant,
  • and Lisa Locken, Clerk's Services Assistant

Councillor Jakubo, In the Chair

1.
Call to Order
  

The meeting commenced at 4:01 p.m.

2.
Roll Call
  

A roll call was conducted prior to the commencement of moving into closed session.

3.
Closed Session
  

  • The following resolution was presented:

    FA2021-70
    Moved ByCouncillor Jakubo
    Seconded ByCouncillor McIntosh

    THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, s. 239(2)(b).

    CARRIED

    At 4:04 p.m., the Finance and Administration Committee moved into Closed Session.


4.
Recess
  

At 5:34 p.m., the Finance and Administration Committee recessed.

5.
Open Session
  

At 6:04 p.m., the Finance and Administration Committee commenced the Open Session.

6.
Roll Call
  

A roll call was conducted.

7.
Declarations of Pecuniary Interest and the General Nature Thereof
  

None declared.

8.
Matters Arising from the Closed Session
  

Councillor McIntosh, as Chair of the Closed Session, reported that the Committee met in Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, s. 239(2)(b). No resolutions or directions emanated from this meeting.

Councillor Vagnini arrived at 6:07 p.m.

9.
Presentations
  

9.1
2021 CAO Performance Objectives and Third Quarter Performance
This item has attachments.  

Ed Archer, Chief Administrative Officer, provided an electronic presentation regarding the 2021 CAO Performance Objectives and Third Quarter Performance for information only.

Councillor Kirwan arrived at 6:26 p.m.

9.2
Sustainability Stormwater Funding Study
This item has attachments.  

Paul Javor, Drainage Engineer, Penny Warburton, AECOM and Nancy Hill, AECOM, provided an electronic presentation regarding Sustainability Stormwater Funding Study.

  • The following resolution was presented:

    FA2021-71
    Moved ByCouncillor Lapierre
    Seconded ByCouncillor McCausland

    THAT the City of Greater Sudbury approves, in principle, a plan for applying a stormwater rate beginning no sooner than 2024 based on a sustainable, equitable, and reliable source of dedicated stormwater funding as outlined in the report entitled “Sustainability Stormwater Funding Study”, from the General Manager of Growth and Infrastructure presented at the Finance and Administration Committee meeting on October 19, 2021;

    AND THAT staff be directed to begin public engagement and stakeholder consultation on a potential stormwater rate plan;

    AND THAT staff prepare a report regarding the public and stakeholder consultation with an implementation plan for consideration by Council in the first quarter of 2023.

    Rules of Procedure

    A Recorded Vote was held:

    YEAS: (9)Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
    NAYS: (2)Councillor Vagnini, and Councillor Leduc
    ABSENT: (2)Councillor Signoretti, and Councillor Montpellier
    CARRIED (9 to 2)

10.
Managers' Reports
  

10.1
2022 Budget Update
This item has attachments.  

For Information Only.

10.2
CAO Performance Evaluation Process for 2021
This item has attachments.  

  • Councillor Lapierre departed at 8:28 p.m.

    The following resolution was presented:

    FA2021-72
    Moved ByCouncillor Jakubo
    Seconded ByCouncillor McIntosh

    THAT the CAO Performance Evaluation process be amended for 2021 as outlined in the report entitled “CAO Performance Evaluation Process for 2021” presented at the Finance and Administration Committee meeting on October 19, 2021.

    CARRIED

11.
Members' Motions
  

No Motions were presented.

12.
Correspondence for Information Only
  

13.
Addendum
  

No Addendum was presented.

14.
Civic Petitions 
  

No Petitions were submitted.

15.
Question Period
  

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

16.
Adjournment
  

Councillor Jakubo moved to adjourn the meeting. Time: 8:42 p.m.

CARRIED

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