Minutes

For the Finance and Administration Committee Meeting

Tuesday, May 16, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Vagnini, 
• Councillor Fortin, 
• Councillor Parent, 
• Councillor Lapierre, 
• Councillor Labbee, 
• Councillor Sizer, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Leduc, 
• Councillor Landry-Altmann, 
• and Mayor Lefebvre 

Absent

• Councillor Montpellier 

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Steve Jacques, General Manager of Community Development, 
• Joseph Nicholls, General Manager of Community Safety, 
• Ian Wood, Executive Director of Strategic Initiatives and Citizen Services, 
• Meredith Armstrong, Director of Economic Development, 
• Jim Lister, Manager of Accounting/Deputy Treasurer, 
• Eric Labelle, City Solicitor and Clerk, 
• Madison Pacey, Clerk's Services Assistant, 
• Ashley Gosselin, Clerk's Services Assistant , 
• Regina Sgueglia, Clerk's Services Assistant, 
• and Srijana Rasaily, Clerk's Services Assistant 

Councillor McIntosh, In the Chair

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1.

Call to Order

The meeting commenced at 4:00 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

• The following resolution was presented:

  FA2023-25
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one addendum to deal with one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding non-union staff in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d).

  CARRIED

  At 4:03 p.m., the Finance and Administration Committee moved into Closed Session.

  
  

4.

Recess

At 6:08 p.m., the Finance and Administration Committee recessed.

5.

Open Session

At 6:35 p.m., the Finance and Administration Committee commenced the Open Session.

6.

Roll Call

A roll call was conducted.

7.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

8.

Matters Arising from the Closed Session

Councillor Cormier, as Chair of the Closed Session, reported that the Committee met in Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) item regarding a performance review and one addendum to deal with one (1) Personal Matters (Identifiable Individual(s)) / Labour Relations or Employee Negotiations item regarding non-union staff in accordance with the Municipal Act, 2001, par. 239(2)(b) and (d).

Direction was given to staff with respect to the second matter in question.

9.

Consent Agenda

The following resolution was presented:

• FA2023-26
  Moved By Councillor McIntosh
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury approves Consent Agenda item 9.1.1.

  CARRIED

9.1

Routine Management Reports

The following is the Consent agenda item:

9.1.1

Healthy Community Initiative Fund Applications – May 16, 2023

• FA2023-27
  Moved By Councillor McIntosh
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury approves the Healthy Community Initiative Fund requests, as outlined in the report entitled “Healthy Community Initiative Fund Applications – May 16, 2023”, from the General Manager of Community Development, presented at the Finance and Administration Committee meeting on May 16, 2023;

  AND THAT the City of Greater Sudbury directs staff to present a by-law to authorize the grants recommended in the report.

  CARRIED

10.

Presentations

10.1

2023 CAO Performance Objectives and First Quarter Performance

Ed Archer, Chief Administrative Officer, provided an electronic presentation regarding 2023 CAO Performance Objectives and First Quarter Performance for information only.

11.

Managers' Reports

11.1

2023 Property Tax Policy

• The following resolution was presented:

  FA2023-28
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves property tax ratios as follows:

  New Multi-Residential 1.000000

  Multi-Residential 1.965000

  Commercial 1.912000

  Industrial 3.536525

  Large Industrial 4.105129

  Pipeline 2.179489

  Farm 0.200000

  Managed Forest 0.250000

  AND THAT the necessary Tax Ratio by-law and Tax Rate by-law be prepared.

  CARRIED

• The following resolution was presented:

  FA2023-29
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury use capping and clawback tools as follows:

  1. Implement a 10% tax increase cap
  2. Implement a minimum annual increase of 10% of current value assessment level taxes for capped properties
  3. Move capped and clawed back properties within $500 of current value assessment taxes directly to CVA taxes
  4. Eliminate commercial and industrial properties that were at Current Value Assessment in 2022 from the capping exercise
  5. Eliminate commercial and industrial properties that crossed between capping and clawback in 2023 from the capping exercise

  AND THAT the necessary by-law be prepared;

  AND THAT the following clawback percentages, as calculated by the Online Property Tax Analysis (OPTA) System, be adopted by the City of Greater Sudbury:

  Commercial 63.9170%

  Industrial 59.6376%

  AND THAT the City of Greater Sudbury approves the recommendations as outlined in the report entitled “2023 Property Tax Policy”, from the General Manager of Corporate Services, presented at the Finance and Administration Committee Meeting on May 16, 2023.

  CARRIED

11.2

Multi-Year Budgeting

• The following resolution was presented

  FA2023-30
  Moved By Councillor Lapierre
  Seconded By Councillor McIntosh

  THAT Council directs staff to implement option 1 outlined in the report entitled “Multi-Year Budgeting”, presented by the General Manager of Corporate Services at the Finance and Administration Committee meeting on May 16, 2023.

• Rules of Procedure

  Councillor Lapierre presented the following amendment:

  FA2023-30-A1
  Moved By Councillor Lapierre
  Seconded By Councillor McIntosh

  THAT the resolution be amended to include the following:

  "Subject to:

  • THAT the term for a multi-year operating budget will be two years and the term for a multi-year capital budget will be four years, both commencing in 2024."
  CARRIED

• Rules of procedure

  The resolution as amended was presented:

  FA2023-30
  Moved By Councillor Lapierre
  Seconded By Councillor McIntosh

  As amended:

  THAT Council directs staff to implement option 1 outlined in the report entitled “Multi-Year Budgeting”, presented by the General Manager of Corporate Services at the Finance and Administration Committee meeting on May 16, 2023 subject to:

  • THAT the term for a multi-year operating budget will be two years and the term for a multi-year capital budget will be four years, both commencing in 2024.

   

  Rules of Procedure

  A recorded vote was held:

  YEAS: (11)	Councillor Signoretti, Councillor Fortin, Councillor Parent, Councillor Lapierre, Councillor Labbee, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Lefebvre
  NAYS: (1)	Councillor Vagnini
  ABSENT: (1)	Councillor Montpellier

  CARRIED (11 to 1)

  At 8:06 p.m. the Committee recessed.

  At 8:17 p.m. the Committee reconvened.

  
  

12.

Referred & Deferred Matters

12.1

Sudbury Multicultural & Folk Arts Association 2023 Business Case Review

• The following resolution was presented:

  FA2023-31
  Moved By Councillor McIntosh
  Seconded By Councillor Landry-Altmann

  THAT the City of Greater Sudbury directs staff to provide operating funds of up to $100,000 per year for a duration that would be subject to an agreement between the municipality and Sudbury Multicultural and Folk Arts Association, the potential terms of which will be reviewed with the Finance and Administration Committee at the next Closed Finance and Administration Committee meeting.

  CARRIED

13.

Members' Motions

Councillor Labbee presented a Members' Motion in regards to providing free transit for seniors on Tuesday in the Month of June in recognition of Seniors Month and asked that notice be waived.

WAIVED BY TWO-THIRD MAJORITY

• The following resolution was presented:

  FA2023-32
  Moved By Councillor Labbee
  Seconded By Councillor McIntosh

  WHEREAS June is recognized as Seniors Month in Ontario and is an annual nationwide celebration; 

  AND WHEREAS Seniors Month is a time when we recognize older adults and the vital contributions they make to the life and vibrancy of our communities; 

  AND WHEREAS older adults contribute immensely to the City of Greater Sudbury as active leaders, mentors, volunteers, and their past and present contributions warrant appreciation and recognition; 

  AND WHEREAS the City of Greater Sudbury celebrates Seniors Month as a way to acknowledge the importance of supporting the health, active living and well-being of seniors, keeping them socially connected and engaged in our community through inclusion and belonging; 

  AND WHEREAS many local businesses celebrate Seniors with special discounts on everyday goods and services on Tuesdays each month during the year;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs City staff to implement and communicate a free day of transit and GOVA Plus services to seniors aged 65 and BETTER every Tuesday throughout the month of June of 2023, in recognition of Seniors Month, and that any costs or loss of revenue associated with providing this service, estimated at $11,200, be funded through the tax rate stabilization reserve.

  AND THAT staff be directed to provide a business case to identify a funding source to continue this initiative during the month of June in future. 

  CARRIED

14.

Correspondence for Information Only

14.1

Results of 2022 Five-year Value for Money Review of Community Annual Grants

For Information Only.

14.2

2023 Annual Grants

For Information Only.

14.3

Section 391 Charges as of December 31, 2022

For Information Only.

14.4

Payment-In-Lieu of Parkland (Parks Reserve Fund) – Treasurer’s Annual Financial Statement as of December 31, 2022

For Information Only.

14.5

Development Charges – Treasurer’s Annual Statement as of December 31, 2022

For Information Only.

15.

Addendum

No Addendum was presented.

16.

Civic Petitions 

No Petitions were submitted.

17.

Question Period

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

18.

Adjournment

Chair McIntosh moved to adjourn the meeting. Time: 8:52 p.m.

CARRIED