City Council
Agenda

Tuesday, January 24, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Mayor Paul Lefebvre, Chair

 

4:00 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

6:00 p.m.  Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one (1) Acquisition or Disposition of Land item regarding property on Lloyd Street, Sudbury and one (1) Education and Training item regarding rules applicable to closed meetings in accordance with the Municipal Act, 2001, par. 239(2)(c) and sub. 239(3.1).

4.

Recess

5.

Open Session

6.

Moment of Silent Reflection

7.

Roll Call

8.

Declarations of Pecuniary Interest and the General Nature Thereof

9.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. Council will then consider any resolution(s) emanating from the Closed Session.

10.

Matters Arising from Community and Emergency Services Committee

10.1

January 16, 2023

Council will consider, by way of one resolution, Community and Emergency Services Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to the Chair of the Community and Emergency Services Committee.

11.

Matters Arising from Finance and Administration Committee

11.1

January 17, 2023

Council will consider, by way of one resolution, Finance and Administration Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to the Chair of the Finance and Administration Committee.

12.

Matters Arising from Operations Committee

12.1

January 16, 2023

Council will consider, by way of one resolution, Operations Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to the Chair of the Operations Committee.

13.

Matters Arising from Planning Committee

13.1

January 23, 2023

Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding the resolutions should be directed to Councillor Cormier, Chair, Planning Committee.

14.

Consent Agenda

For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.

14.1

Adoption of Minutes

14.1.1

City Council Minutes of August 9, 2022

14.1.2

Planning Committee Minutes of September 12, 2022

14.1.3

City Council Minutes of September 13, 2022

14.1.4

Planning Committee Minutes of September 26, 2022

14.1.5

Special City Council Minutes of November 17, 2022

14.2

Routine Management Reports

14.2.1

Appointment - Board of Management, Downtown Sudbury BIA

This report provides a recommendation to appoint the membership of the Board of Management for the Downtown Sudbury BIA.

15.

Managers' Reports

15.1

More Homes Built Faster Act, 2022 (Bill 23)

This report provides a summary of the More Homes Built Faster Act, 2022 (formerly – ‘Bill 23’), the implications of the legislation on the City’s current by-laws and processes and seeks direction on next steps for implementation, including proposed amendments to the City’s Official Plan, Zoning By-law and Site Plan Control By-laws.

15.2

Terms of Reference – Museums and Municipal Heritage Advisory Panel

This report provides a recommendation regarding the Terms of Reference for the new Museums and Heritage Advisory Panel.

16.

Referred & Deferred Matters

16.1

Emergency Services Station Location Study Community Engagement Plan

This report provides a recommendation regarding the Emergency Services Station Location Study Community Engagement Plan.

16.2

Emergency Services Station Location Study

This report and presentation presents findings from the station location review conducted by Operational Health and Research Limited (ORH) and provides recommendations on the number and location of fire and paramedic response stations and locations across Greater Sudbury. Additionally, the report provides analysis of the recommendations and outlines next steps. The full ORH report is attached and noted in Appendix A.

16.3

Health and Safety Performance

The purpose of this report is to clarify erroneous information published by the Workplace Safety and Insurance Board (WSIB) on their Safety Check website and to provide information to Council on health safety performance, workplace injury data and current proactive health and safety initiatives being implemented across the organization.

17.

By-laws

Draft by-laws are available for viewing a week prior to the meeting on the agenda. Approved by-laws are available on the City's website: https://www.greatersudbury.ca/city-hall/by-laws/ after passage.

The following by-laws will be read and passed:

17.1

By-laws 2023-06 to 2023-11

2023-06

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of January 24, 2023

2023-07

A By-law of the City of Greater Sudbury to Designate the Property Municipally Located at 140 St. George Street, Sudbury as a Property of Cultural Heritage Value or Interest Under Section 29, Part IV of the Ontario Heritage Act

City Council Resolution #CC2022-231

This by-law designates 140 St. George Street, Sudbury as a property of Cultural Heritage Value or Interest.

2023-08

A By-law of the City of Greater Sudbury to Appoint Direct Energy Marketing Limited as a Natural Gas Broker for the City of Greater Sudbury

This by-law appoints Direct Energy Marketing Limited, the successful proponent in procurement CPS22-160, as the City’s agent for the supply and delivery of natural gas from the market, to be supplied for use in conjunction with the City’s accounts with Enbridge Gas Inc.

2023-09Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2021-50

This by-law rezones the subject lands in order to align the zoning with the adjacent zone - 1988067 Ontario Limited, 0 Nelson and 422 - 426 Elgin Street, Sudbury.

2023-10Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2022-02

This by-law rezones the subject lands in order to facilitate the creation of three new rural waterfront lots intended for seasonal residential use and having water access only from the Vermilion River - Brook Collins, 166 Island Road, Whitefish.

2023-11

A By-law of the City of Greater Sudbury to Authorize the Lease between the City of Greater Sudbury and 1311949 Ontario Inc. o/a Jannatec Technologies with respect to the Communication Tower 55 Levack Drive, Onaping

Planning Committee Resolution #PL2023-06

18.

Members' Motions

18.1

Request for Interactive Map of Snow Clearing Activities

As presented by Councillors Lapierre and McIntosh:

WHEREAS the City of Greater Sudbury continues to practice openness and transparency of municipal services utilizing available technology;

AND WHEREAS Greater Sudbury staff must maintain 3600 lane kilometers as well as 350 km of sidewalks throughout the winter;

AND WHEREAS citizens of Greater Sudbury often ask questions and share concerns regarding snow clearing of City streets during and after winter events;

AND WHEREAS the current policy regarding the clearing of snow on city streets, stipulates after 8 cm of snow has fallen and continues to fall; a general call out for snow clearing includes activating all available city staff, contractors, and up to approximately 80 pieces of equipment

AND WHEREAS other municipalities across Canada have various methods and programs to provide public access to the status of winter operations and service conditions via a web-based map;

AND WHEREAS having such an open platform could assist with providing similar information for residents to understand operational activity and service conditions;

AND WHEREAS having a similar system for residents of Greater Sudbury could provide them with enhanced information, predictability and perhaps reduce the number of calls to 311 during significant winter events;

THEREFORE let it be resolved that City staff prepare a report to be presented to the Finance and Administration Committee before the end of Q3 2023 to summarize the requirements, cost and process to have a “live website” of City Winter Maintenance Operations focused on Service Levels and Service Activity.

18.2

Request For Quarterly Report of Council and Committee Attendance

As presented by Councillor Lapierre

WHEREAS open government includes sharing information with residents in regard to municipal operations as well as the Mayor and Council themselves; 

AND WHEREAS an important function and duty of a Member of Council necessary to demonstrate responsible and accountable government involves attending and participating in City Council and Council Committee meetings regularly; 

AND WHEREAS attendance by Council Members at those meetings is documented by the Clerk in the minutes of those meetings, but the attendance records are not currently reflected in one consolidated document;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs the City Clerk to provide a quarterly report summary of attendance or partial attendance by Members of Council to all regular, closed, and special meetings of Council and its Committees on a City Council agenda, in a format to be determined by the City Clerk.

18.3

Request for Traffic Study at the Intersection of Labelle and Noel Streets

As presented by Councillor Lapierre:

WHEREAS the intersection at Labelle and Noel Streets in Hanmer is designated as an intersection where a yield sign is to be erected facing oncoming traffic travelling in the direction of travel west on Labelle Street;

AND WHEREAS local residents have identified that exiting their driveways is challenging at times because drivers often do not adhere to the yield sign;

AND WHEREAS residents who live in the area of the intersection have requested that the yield sign be replaced with a stop sign;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to undertake a traffic study at the intersection of Labelle and Noel Streets to determine whether a stop sign is warranted and that the results of that study be presented to the Operations Committee during the second quarter of 2023.

18.4

Request for Report Regarding Business Attraction Development and Retention

As presented by Councillor Parent:

WHEREAS the City of Greater Sudbury's Strategic Plan 2019-2027 includes Business Attraction, Development and Retention as one of its goals, which speaks to Council's priorities to foster economic activity within the private sector, with a focus on job creation and assessment growth;

AND WHEREAS this goal is advanced by supporting existing businesses, making municipal services efficient and accessible, facilitating partnerships with private industry, and hosting promotional activities to attract targeted sectors;

AND WHEREAS these initiatives make Greater Sudbury an attractive place to do business, signaling to new or existing local companies that we welcome businesses and enable them to thrive and that there is a local government that will support them;

AND WHEREAS the Greater Sudbury Chamber of Commerce outlined eight priorities in their 2022 Municipal Election Platform, seeking support from its municipal leaders to "support post pandemic recovery and create an environment that is conducive to new investment, talent attraction, and opportunity creation";

AND WHEREAS one of the priorities identified by the Greater Sudbury Chamber of Commerce and its members was the reduction of "red tape" at the municipal level, citing its commitment to "working with the business community and city staff to identify and reduce red tape at the municipal level, with support from all of Council";

AND WHEREAS the government of Ontario created the “Ministry of Red Tape Reduction” because red tape is a significant barrier to economic growth and innovation and less red tape leads to a stronger Ontario;

AND WHEREAS more streamlined processes for entrepreneurs to reduce costs and administrative burdens on Sudbury's business community, and initiatives such as a self-service tool to check the status of building permits to enhance the predictability of approval timelines have been suggested;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs the Chief Administrative Officer to collaborate and engage with the Greater Sudbury Chamber of Commerce to prepare a report to be presented to Council by the end of May 2023 outlining:

a)    A description of the challenges being experienced by their members and the business community as a whole; 
b)    An analysis of potential changes to regulations and policies that could resolve or minimize the impact of those challenges;
c)    The role of current municipal initiatives already underway to improve service delivery and access to services;
d)    Processes or initiatives that could be considered to further improve service delivery and access to services, and 
e)    Resource implications, if any, associated with implementing potential changes together with an estimate of the timing associated with the work.

19.

Addendum

20.

Civic Petitions 

21.

Question Period

22.

Adjournment