Minutes

For the City Council Meeting

Tuesday, January 24, 2023

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Vagnini, 
• Councillor Montpellier, 
• Councillor Fortin, 
• Councillor Parent, 
• Councillor Lapierre, 
• Councillor Labbée, 
• Councillor Sizer, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Leduc, 
• Councillor Landry-Altmann, 
• and Mayor Lefebvre,  

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Steve Jacques, General Manager of Community Development, 
• Joseph Nicholls, General Manager of Community Safety, 
• Marie Litalien, Director of Communications & Community Engagements, 
• Ian Wood, Executive Director of Strategic Initatives and Citizen Services, 
• Joanne Kelly, Director of Human Resources and Organizational Development, 
• Meredith Armstrong, Director of Economic Development, 
• Dawn Noel de Tilly, Chief of Staff, 
• Kris Longston, Director of Planning Services, 
• Eric Labelle, City Solicitor and Clerk, 
• Madison Pacey, Clerk's Services Assistant, 
• and Erin Foreshew, Clerk's Services Assistant 

His Worship Mayor Paul Lefebvre, In the Chair

---

1.

Call to Order

The meeting commenced at 4:00 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

At 4:02 p.m., Council moved into Closed Session.

• The following resolution was presented:

  CC2023-06
  Moved By Councillor Cormier
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury moves to Closed Session to deal with (1) Acquisition or Disposition of Land item regarding property on Lloyd Street, Sudbury and one (1) Education and Training item regarding rules applicable to closed meetings in accordance with the Municipal Act, 2001, par. 239(2)(c) and sub. 239(3.1).

  CARRIED

4.

Recess

At 5:30 p.m., Council recessed.

5.

Open Session

At  6:01 p.m., Council commenced the Open Session.

6.

Moment of Silent Reflection

Those present at the meeting observed a moment of silent reflection.

7.

Roll Call

A roll call was conducted.

8.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

9.

Matters Arising from the Closed Session

Deputy Mayor Sizer, Chair of the Closed Session, reported that Council met in Closed Session to deal with one verbal presentation with respect to an acquisition or disposition of land item regarding property on White Street, Sudbury, and one (1) electronic presentation with respect to an education / training item regarding rules applicable to closed meetings, in accordance with the Municipal Act, 2001, par. 239(2)(c) and sub. 239(3.1). Direction was given to staff for the first matter in question.

10.

Matters Arising from Community and Emergency Services Committee

Councillor Lapierre, as Chair of the Community and Emergency Services Committee, reported on the matters arising from the Community and Emergency Services Committee meeting of January 16,2023.

The resolutions for the January 16, 2023 Community and Emergency Services Committee meeting can be found at:https://www.greatersudbury.ca/agendas

10.1

January 16, 2023

• The following resolution was presented:

  CC2023-07
  Moved By Councillor Lapierre
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury approves Community and Emergency Services Committee resolution CES2023-01 from the meeting of January 16, 2023.

  CARRIED

11.

Matters Arising from Finance and Administration Committee

11.1

January 17, 2023

Councillor McIntosh , as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee meeting of January 17, 2023.

The resolutions for the January 17, 2023 Finance and Administration Committee meeting can be found at:https://www.greatersudbury.ca/agendas 

• The following resolution was presented:

  CC2023-08
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves the Finance and Administration Committee resolutions FA2023-01 to FA2023-03  from the meeting of January 17, 2023

  CARRIED

12.

Matters Arising from Operations Committee

12.1

January 16, 2023

Councillor Signoretti, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee meeting of January 16, 2023.

The resolutions for the January 16, 2023 Operations Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2023-09
  Moved By Councillor Signoretti
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury approves Operations Committee resolution OP2023-01 from the meeting of January 16, 2023.

  CARRIED

13.

Matters Arising from Planning Committee

13.1

January 23, 2023

Councillor Cormier, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of January 23, 2023.

The resolutions for the January 23, 2023 Planning Committee meeting can be found at: https://www.greatersudbury.ca/agendas

• The following resolution was presented:

  CC2023-10
  Moved By Councillor Cormier
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury approves Planning Committee resolutions PL2023-16 to PL2023-27 from the meeting of January 23, 2023.

  CARRIED

14.

Consent Agenda

• The following resolution was presented:

  CC2023-11
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves Consent Agenda items 14.1.1 to 14.2.1

  CARRIED

  The following are the consent agenda items:

  
  

14.1

Adoption of Minutes

14.1.1

City Council Minutes of August 9, 2022

• CC2023-12
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts City Council Minutes of August 9, 2022.

  CARRIED

14.1.2

Planning Committee Minutes of September 12, 2022

• CC2023-13
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of September 12, 2022.

  CARRIED

14.1.3

City Council Minutes of September 13, 2022

• CC2023-14
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts City Council committee meeting minutes of September 13, 2022.

  CARRIED

14.1.4

Planning Committee Minutes of September 26, 2022

• CC2023-15
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of September 26, 2022.

  CARRIED

14.1.5

Special City Council Minutes of November 17, 2022

• CC2023-16
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury adopts Special City Council meeting minutes of November 17, 2022.

  CARRIED

14.2

Routine Management Reports

14.2.1

Appointment - Board of Management, Downtown Sudbury BIA

• Councillor Vagnini arrived at 6:11 p.m.

  The following resolution was presented:

  CC2023-17
  Moved By Councillor McIntosh
  Seconded By Councillor Cormier

  THAT Council for the City of Greater Sudbury directs staff to prepare a by-law to temporarily amend the membership of the Board of Management from nine (9) non-direct Council appointees to ten (10) non-direct Council appointees for the term of Council ending on November 14, 2026;

  AND THAT the City of Greater Sudbury appoints the following ten non-direct Council appointees to the Board of Management of the Downtown Sudbury Business Improvement Area for the term ending November 14, 2026 or until their successors are appointed, as outlined in the report entitled “Appointment - Board of Management, Downtown Sudbury BIA”, from the General Manager of Corporate Services, presented at the City Council meeting on January 24, 2023: 1. Tessa Balaz 2. Erin Danyliw 3. Bobbi Deisinger 4. Dan Guillemette 5. Jeff MacIntyre 6. Kendra MacIsaac 7. Geoff McCausland 8. Chris Tammi 9. Wendy Watson 10. Dario Zulich

  CARRIED

15.

Managers' Reports

15.1

More Homes Built Faster Act, 2022 (Bill 23)

• The following resolution was presented:

  CC2023-18
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Cormier

  ​
  THAT The City of Greater Sudbury directs staff to commence public consultation on draft Official Plan and Zoning By-law amendments to implement the More Homes Built Faster Act, 2022 and return at a Public Hearing under the Planning Act, as described in the report entitled “More Homes Built Faster Act, 2022 (Bill 23)” from the General Manager, Growth and Infrastructure, presented at the January 24, 2023, Council Meeting.

  CARRIED

• The following resolution was presented:

  CC2023-19
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Cormier

  
  THAT The City of Greater Sudbury directs staff to return to Planning Committee with proposed amendments to the City’s Site Plan Control By-law to implement the More Homes Built Faster Act, 2022 by the end of Q2, 2023, as described in the report entitled “More Homes Built Faster Act, 2022 (Bill 23)” from the General Manager, Growth and Infrastructure, presented at the January 24, 2023, Council Meeting.

  CARRIED

• The following resolution was presented:

  CC2023-20
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Cormier

  
  THAT The City of Greater Sudbury directs staff to return to Planning Committee no later than Q3, 2023, with recommendations regarding implications of the More Homes Built Faster Act on the properties listed on the City’s Heritage Register, as described in the report entitled “More Homes Built Faster Act, 2022 (Bill 23)” from the General Manager, Growth and Infrastructure, presented at the January 24, 2023, Council Meeting.

  CARRIED

• The following resolution was presented:

  CC2023-21
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Cormier

  
  THAT The City of Greater Sudbury directs staff to return no later than Q3, 2023 with recommendations regarding a parkland dedication by-law, as described in the report entitled “More Homes Built Faster Act, 2022 (Bill 23)” from the General Manager, Growth and Infrastructure, presented at the January 24, 2023, Council Meeting.

  CARRIED

15.2

Terms of Reference – Museums and Municipal Heritage Advisory Panel

• CC2023-22
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Vagnini

  THAT the City of Greater Sudbury approves the Terms of Reference for the new Museums and Heritage Advisory Panel, as outlined in the report entitled “Terms of Reference – Museums and Municipal Heritage Advisory Panel” from the Chief Administrative Officer, presented at the City Council meeting on January 24, 2023;

  AND THAT staff be directed to proceed with recruitment of potential members for review and appointment for the balance of the 2022-2026 Term.

• Rules of Procedure

  Councillor Landry-Altmann presented the following amendment:

  CC2023-22-A-1
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Leduc

  THAT the resolution be amended to revise the membership to include a minimum of 2 members of Council.

  CARRIED

• The resolution as amended was then presented:

  CC2023-22
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Vagnini

  As amended:

  THAT the City of Greater Sudbury approves the Terms of Reference for the new Museums and Heritage Advisory Panel, as outlined in the report entitled “Terms of Reference – Museums and Municipal Heritage Advisory Panel” from the Chief Administrative Officer, presented at the City Council meeting on January 24, 2023;

  AND THAT staff be directed to proceed with recruitment of potential members for review and appointment for the balance of the 2022-2026 Term.

  AND THAT the resolution be amended to revise the membership to include a minimum of 2 members of Council.

  CARRIED

16.

Referred & Deferred Matters

16.1

Emergency Services Station Location Study Community Engagement Plan

• The following resolution was presented:

  CC2023-23
  Moved By Councillor McIntosh
  Seconded By Councillor Lapierre

  THAT the City of Greater Sudbury City Council approves the plan approach as outlined in the report entitled “Emergency Services Station Location Study Community Engagement Plan” from the Chief Administrative Officer, presented at the City Council meeting on January 24, 2023;

  AND THAT staff be directed to undertake the engagement activities outlined in the plan and report back to City Council with results by the end of the second quarter of 2023.

  CARRIED

16.2

Emergency Services Station Location Study

• Rules of Procedure

  Mayor Lefebvre presented the following alternate resolution:

  CC2023-24
  Moved By Councillor Lapierre
  Seconded By Councillor McIntosh

  THAT staff produce analysis that provides insights about the financial implications of the following three scenarios for the city’s Fire and Paramedic Stations:

  1. “Status Quo”, where all existing stations continue receiving the current level of planned maintenance, reactive repairs and capital renewal investments according to the annual prioritization process;
  2. “Existing footprint”, where all current stations are repaired/renovated as required to fulfil expectations associated with emergency services legislation and service requirements; and,
  3. “Changed footprint”, where in accordance with the recommendations presented to Council December 13, a combination of renovations and consolidations occur to the city’s Fire and Paramedic Stations;

  And as part of the analysis, to be provided by the end of Q2 2023, staff identify significant financial and operational implications over at least the next ten years that differentiate the three scenarios, supported by professional third parties as required using existing, approved funds. 

   

  CARRIED

  Mayor Lefebvre moved to defer the Emergency Services Station Location Study until the end of Q2 2023.

  DEFERRED

  at 8:03 p.m. Council recessed.

  at 8:15 p.m. Council reconvened.

  
  

16.3

Health and Safety Performance

For Information Only.

17.

By-laws

• The following resolution was presented:

  CC2023-25
  Moved By Councillor McIntosh
  Seconded By Councillor Labbée

  THAT the City of Greater Sudbury read and pass By-law 2023-06 to By-law 2023-11.

  CARRIED

  The following are the by-laws:

  
  

17.1

By-laws 2023-06 to 2023-11

2023-06

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of January 24, 2023

2023-07

A By-law of the City of Greater Sudbury to Designate the Property Municipally Located at 140 St. George Street, Sudbury as a Property of Cultural Heritage Value or Interest Under Section 29, Part IV of the Ontario Heritage Act

City Council Resolution #CC2022-231

This by-law designates 140 St. George Street, Sudbury as a property of Cultural Heritage Value or Interest.

2023-08

A By-law of the City of Greater Sudbury to Appoint Direct Energy Marketing Limited as a Natural Gas Broker for the City of Greater Sudbury

This by-law appoints Direct Energy Marketing Limited, the successful proponent in procurement CPS22-160, as the City’s agent for the supply and delivery of natural gas from the market, to be supplied for use in conjunction with the City’s accounts with Enbridge Gas Inc.

2023-09Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2021-50

This by-law rezones the subject lands in order to align the zoning with the adjacent zone - 1988067 Ontario Limited, 0 Nelson and 422 - 426 Elgin Street, Sudbury.

2023-10Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2022-02

This by-law rezones the subject lands in order to facilitate the creation of three new rural waterfront lots intended for seasonal residential use and having water access only from the Vermilion River - Brook Collins, 166 Island Road, Whitefish.

2023-11

A By-law of the City of Greater Sudbury to Authorize the Lease between the City of Greater Sudbury and 1311949 Ontario Inc. o/a Jannatec Technologies with respect to the Communication Tower 55 Levack Drive, Onaping

Planning Committee Resolution #PL2023-06

18.

Members' Motions

18.1

Request for Interactive Map of Snow Clearing Activities

• The following resolution was presented:

  CC2023-26
  Moved By Councillor Lapierre
  Seconded By Councillor McIntosh

  WHEREAS the City of Greater Sudbury continues to practice openness and transparency of municipal services utilizing available technology;

  AND WHEREAS Greater Sudbury staff must maintain 3600 lane kilometers as well as 350 km of sidewalks throughout the winter;

  AND WHEREAS citizens of Greater Sudbury often ask questions and share concerns regarding snow clearing of City streets during and after winter events;

  AND WHEREAS the current policy regarding the clearing of snow on city streets, stipulates after 8 cm of snow has fallen and continues to fall; a general call out for snow clearing includes activating all available city staff, contractors, and up to approximately 80 pieces of equipment

  AND WHEREAS other municipalities across Canada have various methods and programs to provide public access to the status of winter operations and service conditions via a web-based map;

  AND WHEREAS having such an open platform could assist with providing similar information for residents to understand operational activity and service conditions;

  AND WHEREAS having a similar system for residents of Greater Sudbury could provide them with enhanced information, predictability and perhaps reduce the number of calls to 311 during significant winter events;

  THEREFORE let it be resolved that City staff prepare a report to be presented to the Finance and Administration Committee before the end of Q3 2023 to summarize the requirements, cost and process to have a “live website” of City Winter Maintenance Operations focused on Service Levels and Service Activity.

  CARRIED

  Rules of Procedure

  Proceed past 9:00 p.m.

  Mayor Lefebvre moved that the meeting proceeds past the hour of 9:00 p.m.

  Rules of Procedure

  A Recorded Vote was held:

  YEAS: (7): Councillor Signoretti, Councillor Fortin, Councillor Parent, Councillor Lapierre, Councillor Labbée, Councillor Landry-Altmann, Mayor Lefebvre.
  NAYS: (6): Councillor Vagnini, Councillor Montpellier, Councillor Sizer, Coucillor McIntosh, Councillor Leduc.

  Absent: Councillor Cormier

  DEFEATED (6 to 7)

  
  

19.

Addendum

• Rules of Procedure

  Council agreed by two-thirds majority to deal with the Addendum.

  The following resolution was presented:

  CC2023-26
  Moved By Councillor Landry-Altmann
  Seconded By Councillor Parent

  THAT the City of Greater Sudbury read and pass By-law 2023-12 to By-law 2023-13Z.

  CARRIED

22.

Adjournment

Automatic Adjournment at 9:05 p.m.

The following items were not addressed at this meeting:

18.

Members' Motions

18.2

Request For Quarterly Report of Council and Committee Attendance

• WHEREAS open government includes sharing information with residents in regard to municipal operations as well as the Mayor and Council themselves; 

  AND WHEREAS an important function and duty of a Member of Council necessary to demonstrate responsible and accountable government involves attending and participating in City Council and Council Committee meetings regularly; 

  AND WHEREAS attendance by Council Members at those meetings is documented by the Clerk in the minutes of those meetings, but the attendance records are not currently reflected in one consolidated document;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs the City Clerk to provide a quarterly report summary of attendance or partial attendance by Members of Council to all regular, closed, and special meetings of Council and its Committees on a City Council agenda, in a format to be determined by the City Clerk.

18.3

Request for Traffic Study at the Intersection of Labelle and Noel Streets

• WHEREAS the intersection at Labelle and Noel Streets in Hanmer is designated as an intersection where a yield sign is to be erected facing oncoming traffic travelling in the direction of travel west on Labelle Street;

  AND WHEREAS local residents have identified that exiting their driveways is challenging at times because drivers often do not adhere to the yield sign;

  AND WHEREAS residents who live in the area of the intersection have requested that the yield sign be replaced with a stop sign;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs staff to undertake a traffic study at the intersection of Labelle and Noel Streets to determine whether a stop sign is warranted and that the results of that study be presented to the Operations Committee during the second quarter of 2023.

18.4

Request for Report Regarding Business Attraction Development and Retention

• WHEREAS the City of Greater Sudbury's Strategic Plan 2019-2027 includes Business Attraction, Development and Retention as one of its goals, which speaks to Council's priorities to foster economic activity within the private sector, with a focus on job creation and assessment growth;

  AND WHEREAS this goal is advanced by supporting existing businesses, making municipal services efficient and accessible, facilitating partnerships with private industry, and hosting promotional activities to attract targeted sectors;

  AND WHEREAS these initiatives make Greater Sudbury an attractive place to do business, signaling to new or existing local companies that we welcome businesses and enable them to thrive and that there is a local government that will support them;

  AND WHEREAS the Greater Sudbury Chamber of Commerce outlined eight priorities in their 2022 Municipal Election Platform, seeking support from its municipal leaders to "support post pandemic recovery and create an environment that is conducive to new investment, talent attraction, and opportunity creation";

  AND WHEREAS one of the priorities identified by the Greater Sudbury Chamber of Commerce and its members was the reduction of "red tape" at the municipal level, citing its commitment to "working with the business community and city staff to identify and reduce red tape at the municipal level, with support from all of Council";

  AND WHEREAS the government of Ontario created the “Ministry of Red Tape Reduction” because red tape is a significant barrier to economic growth and innovation and less red tape leads to a stronger Ontario;

  AND WHEREAS more streamlined processes for entrepreneurs to reduce costs and administrative burdens on Sudbury's business community, and initiatives such as a self-service tool to check the status of building permits to enhance the predictability of approval timelines have been suggested;

  THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs the Chief Administrative Officer to collaborate and engage with the Greater Sudbury Chamber of Commerce to prepare a report to be presented to Council by the end of May 2023 outlining:

  a)    A description of the challenges being experienced by their members and the business community as a whole; 
  b)    An analysis of potential changes to regulations and policies that could resolve or minimize the impact of those challenges;
  c)    The role of current municipal initiatives already underway to improve service delivery and access to services;
  d)    Processes or initiatives that could be considered to further improve service delivery and access to services, and 
  e)    Resource implications, if any, associated with implementing potential changes together with an estimate of the timing associated with the work.

21.

Question Period

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.

 

20.

Civic Petitions