Minutes

For the City Council Meeting

Tuesday, June 28, 2022

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Present (Mayor and Councillors)

• Councillor Signoretti, 
• Councillor Vagnini, 
• Councillor Montpellier, 
• Councillor McCausland, 
• Councillor Kirwan, 
• Councillor Lapierre, 
• Councillor Jakubo, 
• Councillor Sizer, 
• Councillor McIntosh, 
• Councillor Cormier, 
• Councillor Leduc, 
• Councillor Landry-Altmann, 
• and Mayor Bigger

City Officials

• Ed Archer, Chief Administrative Officer, 
• Kevin Fowke, General Manager of Corporate Services, 
• Tony Cecutti, General Manager of Growth and Infrastructure, 
• Steve Jacques, General Manager of Community Development, 
• Joseph Nicholls, General Manager of Community Safety, 
• Ian Wood, Executive Director of Strategic Initatives and Citizen Services, 
• Meredith Armstrong, Director of Economic Development, 
• Joanne Kelly, Director of Human Resources and Organizational Development, 
• Kelly Gravelle, Deputy City Solicitor, 
• Steve Facey, Acting Executive Director of Finance, Assets and Fleet, 
• Ron Foster, Auditor General, 
• Peter Taylor, Director of Information Technology, 
• Eleethea Savage, Business Development Officer, 
• Melissa Roney, Deputy Chief, 
• Hugh Kruzel, Chief of Staff, 
• Eric Labelle, City Solicitor and Clerk, 
• Christine Hodgins, Legislative Compliance Coordinator, 
• and Anyse Vermette, Legislative Compliance Coordinator

His Worship Mayor Brian Bigger, In the Chair

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1.

Call to Order

The meeting commenced at 4:02 p.m.

2.

Roll Call

A roll call was conducted prior to the commencement of moving into closed session.

3.

Closed Session

The following resolution was presented:

• CC2022-152
  Moved By Mayor Bigger
  Seconded By Councillor Landry-Altmann

  THAT the City of Greater Sudbury moves to Closed Session to deal with one (1) Solicitor-Client Privilege / Position, Plan or Instructions to be Applied to Negotiations item regarding a roadway rehabilitation project, one (1) Position, Plan or Instructions to be Applied to Negotiations item regarding an agreement for the Kingsway Entertainment District, one (1) Solicitor-Client Privilege / Information Supplied in Confidence (Competitive position/negotiations) item regarding a procurement for the Kingsway Entertainment District, one (1) Security of Municipal Property item regarding the City's information technology systems and data and one (1) Personal Matters (Identifiable Individual(s)) / Solicitor-Client Privilege item regarding legal expenses incurred by a Member of Council in accordance with the Municipal Act, 2001, par. 239(2)(a), (f), (i) and (k).

  CARRIED

  At 4:05 p.m., Council moved into Closed Session.

  
  

4.

Recess

At 6:10 p.m., Council recessed.

5.

Open Session

At 6:40 p.m., Council commenced the Open Session.

6.

Moment of Silent Reflection

Those present at the meeting observed a moment of silent reflection.

7.

Roll Call

A roll call was conducted.

8.

Declarations of Pecuniary Interest and the General Nature Thereof

None declared.

9.

Community Delegations

9.1

Sudbury Multicultural and Folk Arts Association

Motion for Deferral

Councillor Landry-Altmann moved to defer 9.1 Sudbury Multicultural and Folk Arts Association Community Delegation and Members Motion 17.2 Request for Business Case for Grant to Sudbury Multicultural & Folk Arts Association to the July 12, 2022 meeting.

DEFFERED

Rules of Procedure

Councillor Sizer moved to alter the order of the agenda to deal with Managers' Report 15.1 Junction East Project Update next.

CARRIED

15.

Managers' Reports

15.1

Junction East Project Update

The following resolution was presented:

• CC2022-153
  Moved By Mayor Bigger
  Seconded By Councillor Cormier

  THAT the City of Greater Sudbury approves the conceptual design of the Junction East building, as presented in the Junction East Project Update at the Special City Council meeting of May 3, 2022.

  Rules of Procedure

  An Electronic Recorded Vote was held:

  YEAS: (11)	Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
  NAYS: (2)	Councillor Vagnini, and Councillor Leduc

  CARRIED (11 to 2)

• The following resolution was presented:

  CC2022-154
  Moved By Councillor Landry-Altmann
  Seconded By Councillor McIntosh

  THAT the City of Greater Sudbury rescinds City Council Resolution CC2018-184, dated July 10, 2018, which described a governance model for a previous iteration of the Junction East Cultural Hub project, and in its place approves the Junction East Cultural Hub Operational Model as described in the report entitled “Junction East Project Update”, from the Chief Administrative Officer, presented at the City Council meeting on June 28, 2022.

  Rules of Procedure

  An Electronic Recorded Vote was held:

  YEAS: (11)	Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
  NAYS: (2)	Councillor Vagnini, and Councillor Leduc

  CARRIED (11 to 2)

• The following resolution was presented:

  CC2022-155
  Moved By Councillor Sizer
  Seconded By Councillor Jakubo

  THAT the City of Greater Sudbury approves the Junction East Cultural Hub Project Financial Plan, as outlined in the report entitled “Junction East Project Update”, from the Chief Administrative Officer, presented at the City Council meeting on June 28, 2022, with a total budget of $98.5 million, comprising the following elements:

  a.    Construction of the Junction East building with an estimated construction cost of $80.7 million including a project contingency budget of $14.0 million, net HST

  b.    Inclusion of the following Enhanced Building Options, in addition to the estimated construction cost:

  i.    The Enhanced Sustainability Option with a total estimated cost of $6.6 million, net HST
  ii.    The Enhanced Accessibility Option with a total estimated cost of $4.7 million, net HST
  iii.    Public Art with a total estimated cost of up to $700,000

  c.    Other Project Costs (incl. Project Admin and Land Acquisition) of $4.1 million

  d.    HST Costs of $1.7 million.

  Rules of Procedure

  An Electronic Recorded Vote was held:

  YEAS: (11)	Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
  NAYS: (2)	Councillor Vagnini, and Councillor Leduc

  CARRIED (11 to 2)

• The following resolution was presented:

  CC2022-156
  Moved By Councillor Lapierre
  Seconded By Councillor McCausland

  THAT funding for Junction East be provided by the following sources:

  a.    Cultural Hub Partners (as defined in this report) – up to $3.1 million

  b.    Potential External Funding – up to $37.2 million

  c.    CGS Contribution

  i.     Debt – up to $68.0 million
  ii.    Reserves – up to $1.0 million

  Rules of Procedure

  An Electronic Recorded Vote was held:

  YEAS: (11)	Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
  NAYS: (2)	Councillor Vagnini, and Councillor Leduc

  CARRIED (11 to 2)

• The following resolution was presented:

  CC2022-157
  Moved By Councillor Kirwan
  Seconded By Councillor Montpellier

  THAT if additional funding is required to fund the project to the approved budget determined in Resolution #3, that funds be provided by the annual budget allocation to capital in equal amounts from the 2023, 2024, and 2025 operating budget.

  Rules of Procedure

  An Electronic Recorded Vote was held:

  YEAS: (11)	Councillor Signoretti, Councillor Montpellier, Councillor McCausland, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
  NAYS: (2)	Councillor Vagnini, and Councillor Leduc

  CARRIED (11 to 2)

• The following resolution was presented:

  CC2022-158
  Moved By Councillor Cormier
  Seconded By Councillor Signoretti

  THAT in consideration of the planned Junction East Cultural Hub project outcomes, the City of Greater Sudbury directs staff to suspend the Junction West/Synergy Centre project and that all files be consolidated and retained for future reference.

  Rules of Procedure

  An Electronic Recorded Vote was held:

  YEAS: (10)	Councillor Signoretti, Councillor Montpellier, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, Councillor McIntosh, Councillor Cormier, Councillor Landry-Altmann, and Mayor Bigger
  NAYS: (3)	Councillor Vagnini, Councillor McCausland, and Councillor Leduc

  CARRIED (10 to 3)

10.

Matters Arising from the Closed Session

Deputy Mayor Landry-Altmann, Chair of the Closed Session, reported that Council met in Closed Session to deal with one (1) Solicitor-Client Privilege / Position, Plan or Instructions to be Applied to Negotiations item regarding a roadway rehabilitation project, one (1) Position, Plan or Instructions to be Applied to Negotiations item regarding an agreement for the Kingsway Entertainment District, one (1) Solicitor-Client Privilege / Information Supplied in Confidence (Competitive position/negotiations) item regarding a procurement for the Kingsway Entertainment District. One (1) Security of Municipal Property item regarding the City's information technology systems and data was deferred to a future meeting. Councillor Leduc declared a pecuniary interest and left the meeting for One (1) Personal Matters (Identifiable Individual(s)) / Solicitor-Client Privilege item regarding legal expenses incurred by a Member of Council which was pulled and not discussed. The above noted was in accordance with the Municipal Act, 2001, par. 239(2)(a), (f), (i) and (k). No directions or resolutions emanated from this meeting.

11.

*Matters Arising from Finance and Administration Committee

11.1

June 21, 2022

Councillor Jakubo, as Chair of the Finance and Administration Committee, reported on the matters arising from the Planning Committee meeting of June 28, 2022.

• The following resolution was presented:

  CC2022-159
  Moved By Councillor Jakubo
  Seconded By Councillor McIntosh

  THAT the City of Greater Sudbury approves Finance and Administration Committee resolutions FA2022-30 to FA2022-37 from the meeting of June 21, 2022.

  CARRIED

  The resolutions for the June 21, 2022 Finance and Administration Committee meeting can be found at: https://www.greatersudbury.ca/agendas

  
  

12.

Matters Arising from Planning Committee

12.1

June 13, 2022

Councillor Kirwan, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of June 13, 2022.

The following resolution was presented:

• CC2022-160
  Moved By Councillor Kirwan
  Seconded By Councillor McCausland

  THAT the City of Greater Sudbury approves Planning Committee resolutions PL2022-75 to PL2022-80 and PL2022-82 to PL2022-83 from the meeting of June 13, 2022.

  CARRIED

  The resolutions for the June 13, 2022 Planning Committee meeting can be found at: https://www.greatersudbury.ca/agendas

  
  

13.

Consent Agenda

The following resolution was presented:

• CC2022-161
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury approves Consent Agenda items 13.1.1 to 13.1.8.

  CARRIED

  The following are the Consent Agenda items:

  
  

13.1

Adoption of Minutes

13.1.1

Planning Committee Minutes of May 9, 2022

• CC2022-162
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Planning Committee meeting minutes of May 9, 2022.

  CARRIED

13.1.2

Special City Council Minutes of May 10, 2022

• CC2022-163
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Special City Council meeting minutes of May 10, 2022.

  CARRIED

13.1.3

City Council Minutes of May 10, 2022

• CC2022-164
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts the City Council meeting minutes of May 10, 2022.

  CARRIED

13.1.4

Special City Council Minutes of May 17, 2022

• CC2022-165
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Special City Council meeting minutes of May 17, 2022.

  CARRIED

13.1.5

Finance and Administration Committee Minutes of May 17, 2022

• CC2022-166
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Finance and Administration Committee meeting minutes of May 17, 2022.

  CARRIED

13.1.6

Audit Committee Minutes of May 24, 2022

• CC2022-167
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Audit Committee meeting minutes of May 24 2022.

  CARRIED

13.1.7

Operations Committee Minutes of May 16, 2022

• CC2022-168
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Operations Committee meeting minutes of May 16, 2022.

  CARRIED

13.1.8

Community Services Committee Minutes of May 16, 2022

• CC2022-169
  Moved By Mayor Bigger
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury adopts Community Services Committee meeting minutes of May 16, 2022.

  CARRIED

14.

Presentations

14.1

2022 IT Strategic Plan Update

Peter Taylor, Director of Information Technology, provided an electronic presentation regarding 2022 IT Strategic Plan Update for information only.

15.

Managers' Reports

15.2

Appointment to the Downtown Sudbury Business Improvement Area (BIA) Board of Management – June 2022

The following resolution was presented:

• CC2022-170
  Moved By Councillor McIntosh
  Seconded By Councillor Landry-Altmann

  THAT the City of Greater Sudbury appoints Councillor Cormier to the Downtown Sudbury Business Improvement Area (BIA) Board of Management for the remainder of the term 2019-2022.

  CARRIED
• Proceed Past 9:40 p.m.

  Rules of Procedure

  A Recorded Vote was held:

  YEAS: (6)	Councillor Montpellier, Councillor McCausland, Councillor Cormier, Councillor Leduc, Councillor Landry-Altmann, and Mayor Bigger
  NAYS: (7)	Councillor Signoretti, Councillor Vagnini, Councillor Kirwan, Councillor Lapierre, Councillor Jakubo, Councillor Sizer, and Councillor McIntosh

  DEFEATED (6 to 7)

22.

Adjournment

Automatic Adjournment at 9:40 p.m.

The following items were not addressed at this meeting:

16.

By-laws

The following resolution was presented:

• CC2022-171
  Moved By Councillor Cormier
  Seconded By Councillor Leduc

  THAT the City of Greater Sudbury read and pass By-law 2022-110 to By-law 2022-115.

  CARRIED

16.1

By-Laws 2022-110 to 2022-115

The following are the By-Laws:

2022-110

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of June 28^th, 2022

2022-111

A By-law of the City of Greater Sudbury to Authorize the Payment of Grants from the Healthy Community Initiative Fund
Finance & Administration Committee Resolution #FA2022-24
This by-law authorizes a grant funded through the Healthy Community Initiative Fund for Various Wards

2022-112

A By-law of the City of Greater Sudbury to Amend By-law 2017-5 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Employees of the City
This by-law updates a number of position titles and a section name.

2022-113

A By-law of the City of Greater Sudbury to Amend By-law 2018-121 being a By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City
This by-law updates certain appointments to reflect staff changes.

2022-114

A By-law of the City of Greater Sudbury to Close Part of Alder Street, Sudbury legally described as Part of PIN 73585-1085 (LT), being Part 1, Plan 53R-21656, Township of McKim
City Council Resolution # CC2021-85
This by-law closes up part of Alder Street, Sudbury to make the lands available for sale.

2022-115

A By-law of the City of Greater Sudbury to Authorize the Sale of part of Alder Street, Sudbury legally described as Part of PIN 73585-1085 (LT), being Part 1, Plan 53R-21656, Township of McKim to Oldenburg Inc.
Planning Committee Resolution #PL2022-67

 

15.

Managers' Reports

15.3

Code of Conduct Complaint Report – June 2022

15.4

Social Media Policy for Members of Council and Local Boards

17.

Members' Motions

No Motions were presented.

17.1

Request for Quarterly Updates on Status of Efforts to Support Newcomers and Displaced People

17.2

Request for Business Case for Grant to Sudbury Multicultural & Folk Arts Association

17.3

Request for Business Case for Onaping Falls Community Centre Facility Upgrades and Repairs

18.

Correspondence for Information Only

18.1

Indigenous Relations Update

19.

Addendum

No Addendum was presented.

20.

Civic Petitions 

No Petitions were submitted.

21.

Question Period

No Questions were asked.

Please visit: https://www.greatersudbury.ca/agendas to view questions asked.