Finance and Administration Committee
Agenda

Tuesday, March 18, 2025

6:00 P.m. - 9:00 P.m.

Tom Davies Square

Councillor McIntosh, Chair

 

4:30 p.m.  Closed Session, Committee Room C-12 / Electronic Participation

6:00 p.m. Open Session, Council Chamber / Electronic Participation

 

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1.

Call to Order

2.

Roll Call

3.

Closed Session

Resolution to move to Closed Session to deal with one Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b).

4.

Recess

5.

Open Session

6.

Roll Call

7.

Declarations of Pecuniary Interest and the General Nature Thereof

8.

Matters Arising from the Closed Session

At this point in the meeting, the Chair of the Closed Session, will rise and report. The Committee will then consider any resolution(s) emanating from the Closed Session.

9.

Presentations

9.1

2024 Fourth Quarter CAO Performance Update and 2025 CAO Performance Objectives

This report provides a recommendation regarding an organizational performance update for the fourth quarter of 2024 and recommends the Chief Administrative Officer’s 2025 performance objectives.

10.

Managers' Reports

10.1

Appointment of Chair and Vice-Chair – Finance and Administration Committee

This report provides a recommendation regarding the procedure for the election by the Committee of the Chair and Vice-Chair of the Finance and Administration Committee for the term ending November 14, 2026.

10.2

Jack Nicholas Business and Innovation Subdivision Street ‘C’ Cost Sharing and Development Charge Credit Applications

This report provides recommendations regarding applications by Kingsway Employment District Inc. for Cost Sharing and Development Charge Credits for the construction of Street “C’ within the Jack Nicholas Business and Innovation Subdivision (Kingsway Employment District) from Kingsway Boulevard to the north limit of the subdivision property.

11.

Members' Motions

11.1

Request to Increase Councillors' Office Expense Budgets to Reflect Inflationary Costs

As requested by Councillor Lapierre:

WHEREAS City of Greater Sudbury Councillors are each provided with an annual office expense budget to cover the cost of items such as office supplies, printing and postage, meals, travel and meeting expenses  incurred in the course carrying out their Councillor duties;

AND WHEREAS prior to and in 2016 the Councillors were provided with an office expense budget of $10,489 each annually which was reduced in 2017, and now stands at $9,180;

AND WHEREAS the cost of expenses such as printing and postage to communicate with constituents, office supplies and travel for professional development has increased significantly, making it increasingly challenging for Councillors to stay within the set budget which has remained at the same level for many years;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that staff present a business case during the 2026 budget deliberations for Council’s consideration to increase the Councillors’ individual office expense budgets to an amount that reflects inflationary increases for similar eligible expenses in other CGS lines of business.

12.

Correspondence for Information Only

12.1

Treasurer’s Report on Remuneration and Expenses Paid to Members of Council and Council Appointees During 2024

This report provides information regarding expenses incurred by Members of Council for 2024. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.

12.2

2025 Annual Grants

This report provides information regarding the annual allocations of grants to a variety of community groups and organizations, approved by Council as part of the 2025 budget process. The 2025 grants will be released subject to Council's approval of the applicable by-law. Refer to the By-law Section.

13.

Addendum

14.

Civic Petitions 

15.

Question Period

16.

Adjournment