Agenda
City Council


City Council Meeting
Tuesday, January 15, 2019
Tom Davies Square
Brian Bigger, Chair

*REVISED

4:30 p.m. CLOSEDSESSION, COMMITTEE ROOM C-12
6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

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ROLL CALL

Resolution to move to Closed Session to deal with one(1) Labour Relations or Employee Negotiations Matterregarding negotiations with ONA in accordance with the Municipal Act, 2001, s. 239(2)(d); And one addendum to deal with one(1) Labour Relations or Employee Negotiations Matters regarding anInterest Arbitration Updatein accordance with the Municipal Act, 2001, s. 239(2)(d). And one addendum to deal with one (1) Information Supplied in Confidence (Competitive Position/Negotiations) Matter regarding the Kingsway Entertainment District in accordance with the Municipal Act, 2001, s. 239(2)(i).
(RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Large Projects Update
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY) (REPORT TO BE TABLED)
(Update on the City's four large projects.)

1.1 LRG PROJ Update- Jan 15 2019 (pdf)
1.2 LPUpdate_Jan15 2019_prez (pdf)

  • Ian Wood, Interim General Manager of Community Development
2. Report dated January 2, 2019 from the General Manager of Corporate Services regarding Capital Budget Policy.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This report provides Council with details on the new Capital Budget Policy, which was used to develop the 2019 Capital Budget.)

2.1 Full Report (pdf)
2.2 Capital Budget Policy Report (pdf)
2.3 Capital Budget Policy (pdf)
2.4 Capital Budget Policy Update (pdf)

  • Ed Stankiewicz, Executive Director of Finance, Assets & Fleet

MATTERS ARISING FROM THE CLOSED SESSION

Deputy Mayor Sizer will rise and report on any matters discussed during the Closed Session. Council will then consider any resolution emanating from the Closed Session.

MATTERS ARISING FROM PLANNING COMMITTEE

January 14, 2019

Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to the Chair of the Planning Committee.

(RESOLUTION PREPARED)

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 TO C-3)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated December 21, 2018 from the General Manager of Corporate Services regarding Nomination to the Association française des municipalités de l'Ontario Board of Directors.

(RESOLUTION PREPARED)
(This report seeks Council's endorsement for the nomination of Councillor René Lapierre to the Board of Directors of the Association française des municipalités de l'Ontario for a 2 year term.)

1.1 Full Report (pdf)
1.2 AFMO nomination (pdf)

Regular Agenda

REFERRED & DEFERRED MATTERS

R-1. Report dated December 28, 2018 from the General Manager of Corporate Services regarding New Council Procedure By-law.

(RESOLUTION PREPARED)
(This report was deferred from the meeting of September 25, 2018 and recommends the approval of a new Council Procedure By-law.)

1.1 Full Report (pdf)
1.2 Report - Procedure By-law (pdf)
1.3 Draft Procedure By-law (pdf)

MANAGERS' REPORTS

R-2. Report dated December 21, 2018 from the General Manager of Corporate Services regarding Proposed Housing Operations Transition Plan.

(FOR INFORMATION ONLY)
(This report describes operating requirements and a transition plan for Housing Operations and puts Council's policy decisions into full effect.)

2.1 Full Report (pdf)
2.2 Report - Housing Operations Transition Plan (pdf)
2.3 Appendix A_TransitionTeamMembers (pdf)
2.4 Appendix B_Final List of Transition Matters in Report (pdf)

BY-LAWS

Draft by-laws are available for viewing a week prior to the meeting on the City's website at: https://agendasonline.greatersudbury.ca. Approved by-laws are publically posted with the meeting agenda on the day after passage.

The following By-Laws will be read and passed:

2019-1

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of January 15th, 2019

1 2019-1 - Confirming By-law (pdf)

2019-2

A By-law of the City of Greater Sudbury to Authorize the Payment of Grants from the Healthy Community Initiative Fund, Ward 2

City Council Resolution #CC2018-285

(This by-law authorizes grants funded through the Healthy Community Initiative Fund for Ward 2 to offset cost of hall rental and food for No One Eats Alone event.)

1 2019-2 - HCI Funds - Ward 2 (pdf)

2019-3

A By-law of the City of Greater Sudbury to Levy and Collect Omitted and Supplementary Realty Taxes for the Year 2019

(This by-law authorizes the 2019 omitted and supplementary tax billing and sets the dates for omitted and supplementary assessments added after each of June 1, July 1, August 1, September 1, October 1, November 1 and December 1, 2019.)

Report dated October 31, 2018 from the General Manager of Corporate Services regarding 2019 Omitted and Supplementary Tax Billing.

1 Full Report (pdf)
2 Omitted and Supplementary Tax Billing (pdf)
3 2019-3 - Omitted and Supplementary tax dates (pdf)

MOTIONS

M-1. Request for Decentralization of Services
As presented by Councillor Vagnini:

WHEREAS the City of Greater Sudbury was formed on January 1st, 2001 as recommended by the Report to the Minister of Municipal Affairs and Housing on Local Government Reform for Sudbury (November 1999);

AND WHEREAS the City of Greater Sudbury represents the provincially imposed amalgamation of the towns and cities which comprised the former Regional Municipality of Sudbury (Sudbury, Capreol, Nickel Centre, Onaping Falls, Rayside-Balfour, Valley East and Walden), as well as several unincorporated townships;

AND WHEREAS amalgamation reduced the number of municipal politicians, centralized services, removed access to decision makers to Tom Davies Square, and significantly limited residents’ ability to directly influence events at the local level;

AND WHEREAS the promised benefits and predicted savings from amalgamation have failed to materialize and disaffection and frustration continue to exist among the City’s citizens;

AND WHEREAS citizens in the former towns and cities want to regain their ability to directly influence events and services at the local level and would like to see essential services decentralized;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct that the Chief Administrative Officer and Mayor solicit the Province to provide options for the City of Greater Sudbury to decentralize services to provide autonomy to the towns and cities that existed prior to amalgamation.

M-2. Fire and Paramedic Services Optimization
As presented by Councillor Vagnini:

WHEREAS in 2015, City of Greater Sudbury staff were directed by recommendation CS2015-17, as ratified by resolution CC2015-291 to bring a report back to a Community Services Committee meeting in the spring of 2016 regarding the optimization of fire services, stations and man power/service levels, which was subsequently amended by Resolution CC-2016-55 to read:

“That the City of Greater Sudbury direct staff to bring a report back to a Council meeting in October 2016 regarding the optimization of Fire and Emergency Medical Services, stations and man power / service levels, in line with the Emergency Services Tactical Plan adopted by Council in 2014.”

AND WHEREAS the Fire and Paramedic Services Optimization – Final Report was presented to City Council at its meeting of April 26th, 2017 to achieve a One City, One Service approach to the delivery of fire and paramedic services in the City of Greater Sudbury which was unacceptable to Council and taxpayers and which was therefore not received by Council;

AND WHEREAS taxpayers cannot afford the cost figures identified in the Fire and Paramedic Services Optimization – Final Report;

AND WHEREAS stations across the City of Greater Sudbury continue to deteriorate and require maintenance and repairs now;

AND WHEREAS the 2014 CCI Engineering Group report identified a required investment of $20.4 million to address deficiencies related to the structures and their mechanical systems, as well as the fact that many of the stations are non-compliant with applicable health and safety regulations;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury confirm that the Fire and Paramedic Services Optimization Plan identified in the Final Report dated April 12th, 2017 was not received or accepted by Council and that any work which may continue based on this report cease immediately;

AND BE IT FURTHER RESOLVED that the City of Greater Sudbury direct that City staff address the deficiencies identified in the 2014 CCI Engineering Group report and that a business case or business cases be prepared accordingly for consideration by Council during the 2019 budget deliberations.

M-3. Revoke Delegated Authority Provided to the General Manager of Community Development Re: Event Centre
As presented by Councillor Signoretti:

WHEREAS at its meeting of August 22nd, 2017, Council for the City of Greater Sudbury resolved as follows:

“CC2017-259 – That the General Manager of Community Development be delegated authority to negotiate, execute and subsequently amend or extend any agreements, including, without limitation, agreements for cost-sharing, professional and consulting services and for non-competitive purchases with a total of acquisition cost of $50,000 or more, including instruments, assurances and any other documents as may be necessary to complete the Event Centre Project subject to Council’s approval of and in accordance with: - A Site Design Strategy - A financing plan -Criteria used to evaluate proposals leading to the selection of a successful proponent to construct the Event Centre;

AND THAT a by-law be presented to formalize the decisions and authorities delegated to staff herein.”

AND WHEREAS by-law 2017-149, A By-law of the City of Greater Sudbury to Authorize an Option to Purchase for the Event Centre from 1916596 Ontario Limited being Part of PIN 73561-0264 (LT), PIN 73561-0282 LT) and PIN 73561-0261 (LT) located on Kingsway, Sudbury and Other Related Matters was passed on August 22nd, 2017;

AND WHEREAS since the approval of resolution CC2017-259, 12 Appeals have been filed with the Local Planning Appeal Tribunal (LPAT) and no definitive timeline for resolution of those appeals has been established;

AND WHEREAS the Kingsway Entertainment District and Arena/Event Centre is a very important project in our community which has and will require significant investment of time, resources and dollars;

AND WHEREAS at the November 20th, 2018 Council meeting, certain Members of Council expressed an interest in reviewing the draft Cost Sharing Agreement for the Event Centre project before it is executed;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury revokes the delegated authority provided to the General Manager of Community Development by resolution CC2017-259 and that staff are directed to repeal by-law 2017-149.

M-4. Private Sector Investment for the Junction
As presented by Councillors Cormier and McIntosh:

WHEREAS the Council of the City of Greater Sudbury seeks to maximize the potential positive impacts of the Junction Projects for the Downtown and for the community as a whole. and,

WHEREAS private sector investment in The Junction projects could result in a more integrated use of the subject property, additional property tax revenue and more efficient use of public funds, and,

WHEREAS seeking private investment with respect to the potential for a residential component aims to meet one of the objectives of urban residential intensification as previously identified by Council and outlined as an objective in the Downtown Master Plan.

THEREFORE BE IT RESOLVED that staff be directed to explore the potential to attract private sector participation into The Junction projects including, but not limited to, residential, hotel and commercial development that complements and supports the functional programs approved by the City of Greater Sudbury for the Library/Art Gallery and the Convention and Performance Centre, and

FURTHER BE IT RESOLVED that staff report back by the second quarter of 2019 with an assessment of the potential for private sector investment, a proposed process to secure such investment, and any implications for the projects as currently envisioned.

M-5. Request for Business Case - Year Round Maintenance of Rotary Trail
As presented by Councillor Leduc:

WHEREAS the Rotary Park Trail provides a 2.9 kilometer safe commuting route which connects New Sudbury to the Downtown;

AND WHEREAS the City of Greater Sudbury is implementing initiatives to encourage active transportation as a viable alternative to private automobile for short-distance trips and as a method of promoting a more active and healthy lifestyle;

AND WHEREAS walking provides an enjoyable, convenient and affordable means of exercise and recreation;

AND WHEREAS the Rotary Park Trail is only maintained seasonally;

AND WHEREAS providing year round maintenance to the Rotary Park Trail would enhance its use and provide a continuous active transportation linkage between New Sudbury and the Downtown;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to prepare a business case for year round maintenance of the Rotary Park Trail for Council’s consideration during the 2019 budget deliberations.

M-6. Request for Business Case - Winter Maintenance to Pedestrian Connections
As presented by Councillor Leduc:

WHEREAS there is a walking path that connects William Avenue to Downe Playground;

AND WHEREAS there is also a walking path that provides a direct connection between Autumnwood Crescent and Cherrywood Crescent;

AND WHEREAS these walking paths are accessed by many pedestrians in those areas;

AND WHEREAS these walking paths do not receive winter maintenance which would provide continuous access for pedestrians in those areas;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct staff to prepare a business case for year round maintenance of the walking paths at William Avenue to Downe Playground, and between Autumnwood Crescent and Cherrywood Crescent, for Council’s consideration during the 2019 budget deliberations.

M-7. Halting Site Preparation and Spending on KED Project
As presented by Councillor Signoretti:

WHEREAS the Kingsway Entertainment District and Arena/Event Centre is a very important project in our community which has and will require significant investment of time, resources and dollars;

AND WHEREAS 12 Appeals have been filed with the Local Planning Appeal Tribunal (LPAT) and no definitive timeline for resolution of those appeals has been established;

AND WHEREAS, as guardians of taxpayers’ hard earned dollars, the City of Greater Sudbury Council should proceed with caution on this very expensive project in light of the LPAT appeals and the lengthy wait time anticipated for decisions to those appeals;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury directs that no site preparation work be undertaken at the site of the Kingsway Entertainment District and Arena/Event Centre (KED) and that no further City funding be expended on the KED project until such time as final decisions have been rendered by the Local Planning Appeal Tribunal and all resulting consequences of those decisions have been carefully considered.

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

ADJOURNMENT

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