Finance and Administration CommitteeAgendaTuesday, July 09, 2024 10:30 A.m. - 12:30 P.m.Tom Davies Square Councillor McIntosh, Chair 9:00 a.m. Closed Session, Committee Room C-12 / Electronic Participation 10:30 a.m. Open Session, Council Chamber / Electronic Participation City of Greater Sudbury Council and Committee meetings are accessible and generally held in the Council Chamber at Tom Davies Square unless otherwise stated on the agenda. Some meetings are broadcast on Eastlink at Eastlink’s discretion. With the exception of closed meetings held in accordance with the Municipal Act, 2001, meetings are open to the public for attendance in-person. Where possible, meetings are livestreamed and the recordings are saved for public viewing on the City’s website at: https://www.greatersudbury.ca/agendas. Please be advised that if you make a presentation, speak or appear at the meeting venue during ameeting, you, your comments and/or your presentation may be recorded and broadcast. 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For more information regarding accessibility, recording your personal information or live-streaming, please contact Clerk’s Services by calling 3-1-1 or emailing [email protected].1.Call to Order Public Comments: 2.Roll Call Public Comments: 3.Closed Session Public Comments: Resolution to move to Closed Session to deal with one Personal Matters (Identifiable Individual(s)) item regarding a performance review in accordance with the Municipal Act, 2001, par. 239(2)(b).4.Recess Public Comments: 5.Open Session Public Comments: 6.Roll Call Public Comments: 7.Declarations of Pecuniary Interest and the General Nature Thereof Public Comments: 8.Matters Arising from the Closed Session Public Comments: At this point in the meeting, the Chair of the Closed Session, will rise and report. The Committee will then consider any resolution(s) emanating from the Closed Session.9.Presentations Public Comments: 9.12023 Annual Capital Status Update Report Attachments | Public Comments1.2023 Annual Capital Status Update Report.pdf2.Capital Status Update Report - Appendix A.pdf3.Capital Status Update Report - Appendix B.pdfThis report and presentation provides information regarding the status of outstanding capital projects as of December 31, 2023.9.22024 CAO Performance Objectives and Second Quarter Performance Attachments | Public Comments1.2024 CAO Performance Objectives and Second Quarter Performance.pdf2.Appendix A - HS Q2 Info for CAO Performance Report.pdf3.Appendix B - Q2 - 2024 List of Key Projects and Status.pdf4.Appendix C - Q2 2024 scorecard information.pdf5.Appendix D - Enterprise Risk Register.pdfThis report and presentation describe the status of CAO performance objectives and corporate performance to June 30, 2024.10.Members' Motions Public Comments: 11.Correspondence for Information Only Public Comments: 11.12024 First Quarter Statement of Council Expenses Attachments | Public Comments1.2024 First Quarter Statement of Council Expenses.pdf2.First Quarter 2024 Council Office Expense.pdfThis report provides information regarding expenses incurred by Members of Council in the first quarter of 2024. This report is prepared in accordance with By-law 2016-16F respecting the payment of expenses for Members of Council.11.2Capital Budget Variance Report – April 2021 to December 2023 Attachments | Public Comments1.Capital Budget Variance Report - April 2021 to December 2023.pdf2.Appendix A - Completed Capital - April 2021 to December 2023.pdf3.Appendix B - Capital General Holding Account Report - April 2021 to December 2023.pdf4.Appendix B - Water Rate Holding Account Report - April 2021 to December 2023.pdf5.Appendix B - Wastewater Rate Holding Account Report - April 2021 to December 2023.pdfThis report provides information reagrding a list of completed capital projects, as well as holding account reserve activity for the period of April 1, 2021 to December 31, 2023.12.Addendum Public Comments: 13.Civic Petitions Public Comments: 14.Question Period Public Comments: 15.Adjournment Public Comments: No Item Selected Attachments (0) | Public Comments (0)This item has no attachments.1.2023 Annual Capital Status Update Report.pdf2.Capital Status Update Report - Appendix A.pdf3.Capital Status Update Report - Appendix B.pdf1.2024 First Quarter Statement of Council Expenses.pdf2.First Quarter 2024 Council Office Expense.pdf1.2024 CAO Performance Objectives and Second Quarter Performance.pdf2.Appendix A - HS Q2 Info for CAO Performance Report.pdf3.Appendix B - Q2 - 2024 List of Key Projects and Status.pdf4.Appendix C - Q2 2024 scorecard information.pdf5.Appendix D - Enterprise Risk Register.pdf1.Capital Budget Variance Report - April 2021 to December 2023.pdf2.Appendix A - Completed Capital - April 2021 to December 2023.pdf3.Appendix B - Capital General Holding Account Report - April 2021 to December 2023.pdf4.Appendix B - Water Rate Holding Account Report - April 2021 to December 2023.pdf5.Appendix B - Wastewater Rate Holding Account Report - April 2021 to December 2023.pdfThis item has no public comment